STANDARDS AND MANAGEMENT COMMITTEE MINUTES
THE PERALTA COLLEGES GOVERNING BOARD
CHANCELLOR’S CONFERENCE ROOM
OFFICE OF THE CHANCELLOR
333 EAST 8TH STREET, OAKLAND, CA
WEDNESDAY 25 JUNE 2008
4:30 PM TO 6:30 PM
Present: Chancellor Harris, Trustees Withrow and Gulassa, Thuy Nguyen, Gary
Perkins, Joseph Bielanski, and Roxanne Epstein.
Review status of the implementation of the Campus-wide Strategic Planning Process The development of Short Term Measureable Objectives, with associated MCS, MIS and
timelines, to complement the currently defined Long Term Institutional Objectives.
(Thuy Nguyen)
Appendix C is the framework for long-term institutional objectives. Hard numbers have
been inserted, and comments are requested. The ideal is to evaluate goals in July, but it’s
pushed out realistically until September. Objectives should be continually discussed with
the Board. An overview was presented. Trustee Withrow asked what ‘equity’ means in
this context. The Strategic Plan defines this as ‘equitable outcomes’. The colleges will
need to answer this further. The numbers presented are from Chuck McIntyre. SMT will
make a decision on these goals at their retreat. Trustee Withrow asked if retention is
included in these figures, and it was answered that it is. Contract education is also on the
SMT retreat agenda. A cohort adjustment path is the same as retention. Trustee Withrow
feels that the persistence figures are too high. The definition of persistence is continuing
from one semester to the next. Trustee Gulassa feels the two goals of retention and
persistence should be added. Drs. Yee and Allen have to answer these questions to
elaborate the distinctions. Trustee Gulassa shared that there may be other components
that ARC presents, to see if there are other useful statistical measures. The figures
presented were discussed. A portion of persistence is retention, so it may make sense just
to focus on persistence. Retention will focus on the quality of education. Marketing only
helps to bring in new students, and our programs help to ‘persist’ them. The athletic
program is an example of a program that can help to increase persistence due to the
quality of the program. Gary Perkins feels we may not offer enough classes in a two year
period in order for students to be able to graduate, on average.
Performance measurements were discussed. One measurement should be chosen. We
have done some of these programs in the past.
“Partnership economic benefits” need to be inventoried. A matrix was presented to help
measure partnership engagements. Community partnership is for good citizenship. The
relationship can develop into a strategic partnership. Maybe we could run this idea by a
few people to review this information, with the data measured on the same scale as
McIntyre has presented. A future community advisory group may be formed.
Programs of Distinction. Trustee Withrow asks how General Education fits into all of
these programs of distinction. Trustee Withrow doesn’t want us to be branded just for
our programs of distinction. Dr. Bielanski reported that transfer students need to be a
focus, especially when a campus doesn’t have a current focus. Trustee Gulassa is
concerned that transfer students don’t attend our graduation, and he presented the idea to
give a diploma to transfer students, which would also help us to know what these students
want study into the future, where they are transferring, and other data. They could be
given the option of attending graduation, and to where they are transferring could be
announced.
Goal D - Create a culture of innovation and culture. The certification process was
discussed. Evaluating the quality of the survey also meets accreditation standards. The
innovation Fund was discussed. These are district-wide programs, and are not broken
down by college. An annual self-review of the Board of Trustees will occur.
Goal E - Increase grant money. Base numbers will be available later. We have to set
aside money for principle and interest. Give Thuy further comments on this.
Trustee Gulassa points out that marketing also needs to focus on different target groups.
Trustee Withrow feels we’re not helping to educate people with the demand in our
community. There is a concern that with a downturn in the economy, that some of our
students might have to work two jobs to survive, and we need to get them into industryneeded jobs in our community. ‘Specialist’ is a good term for persisting students that
will fill these needed jobs. Basic Skill Initiatives are set-up where one can learn English
during a cosmetology program of study, for example.
Review the status of the updating of the Educational Plans for each of the colleges and
the development of the Master Educational Plan for The Peralta Colleges to include
goals, PMIs, strategies and timelines.
The Chancellor recommends that we look at samples of other Master Educational Plans.
Our Ed Plan is not our action plan, but we haven’t found a good model of this yet. LSU
action plan will be reviewed. Our plans have to incorporate the colleges. Software
should be available, and it should be automated so that reports are uploaded to the State
Chancellor’s office. Not all of the faculty have the skills to assist with these complicated
components of the self-study and necessary documents. There are some software
programs that could help with the SLO process, but it still takes time to input the
information. SMT decided they would like to finalize an end date for the Ed Master Plan,
and now the colleges will submit examples of their plans for the Board retreat on July 8th
as the district-wide Ed Plan. The version will be continually reviewed after that. A
marketing plan also needs to be developed.