MEETING MINUTES
Thursday, June 24, 2010
1:00 - 4:30 p.m.
Peralta District Board Room
COMMITTEE MEMBERS
Cy Gulassa, Chair
Marcie Hodge, Member
Bill Withrow, Member
Linda Handy, Alternate
Abel Guillén, Alternate
1.
Call To Order
Present: Trustee Gulassa, Trustee Withrow
Others present: Gail Waiters, Joseph Bielanski, Tae-Soon Park, Jeff Heyman,
Karolyn van Putten, Debra Weintraub
2.
Approval of Agenda – Gulassa/Withrow
3.
Approval of Minutes of 3/25/2010 – Gulassa/Withrow
4.
Communications from Members of the Public (2 min.) Govt. Code §554945.3
There were no requests from the public to speak.
5.
Consent Items
a. Policy 2.23: Role of the Faculty Senate in District Governance. The policy
was reviewed with a minor change to the “Advisement and Consultation”
portion. The new sentence will read, “Pursuant to California Education
Code §70902 (b) (7); 87360 (b); and 87458, the Board will “consult
collegially” by “relying primarily on the advice and judgment” of the DAS in
considering the process and procedures for administrative retreat rights as
well as the procedures for the waiver of minimum
qualifications/equivalency and hiring criteria, policies and procedures for
new faculty. The revised policy will be presented to the Board of Trustees
for final approval.
6.
Update on Administrative Procedures - Ms. Thuy Nguyen was not present to
report on this item.
7.
Deferred Business – Trustee Withrow noted the importance of having a
consistent format for policies with revision dates clearly referenced. The new
template will be incorporated over time as the committee completes its revision of
each policy. The Department/Manager section will be tweaked to be clear that
this is listed as a resource for readers to identify what service center has
administrative authority over the activity cited in the policy. Trustee Withrow
stressed the importance of staff understanding the difference between policy and
procedure.
Trustee Gulassa asked that the Conflict of Interest and Code of Conduct policies
be placed on Deferred Business. Ms. Waiters agreed and reminded the
Committee that many policies need to be addressed, and that a smaller agenda
would provide time for the committee to complete its work.
8.
New Business
a. Policy Development Standard Operating Procedure – Trustee Withrow
stated that the Chancellor would identify/initiate policy, set priorities and
notify trustees. It is also the Chancellor’s responsibility to present policy
and create a process to implement policy and to present information to
stakeholders and other interested parties. Policy would be posted in a
way that would be accessible to all for review and to provide comment and
input for consideration. The revised policy would then be presented to the
committee and the trustees for final approval. Ms. Waiters referred to the
handout “Proposed Process Chart – Board Policy Review. The Committee
reversed its decision of a previous meeting and stated that the Process
Chart was too cumbersome and that the Chancellor and the Faculty are
the primary avenues to proposing Board Policy to the Committee. Once
policy is revised and codified, it will be posted on the Board’s web page
and also on the Inspector General’s link from the website.
b. Policy 1.25: Policies and Administrative Procedures and Policy 2.20:
Governance Roles and Responsibilities in Developing Policy and
Procedures. Policy 1.25 and Policy 2.20 have been combined into Policy
2.20. Chair Gulassa announced that the Policy Review and Standards
Committee will set aside the last hour of the meeting to address Standards
items.
9.
Next Meeting Agenda:
a. Items
i. Policy 6.85: Professional Services (formerly Independent
Contractor/Consultant)
ii. Policy 1.20: Chancellor Selection
iii. Policy 6.45: Enrollment Fee, Financial Assistance, Deferred
Payment
Other items may be added as the Committee deems necessary.
10.
Adjournment
The Committee congratulated itself for completing its agenda within 1 ½ hours.
Meeting materials are posted on the Board committee website:
http://www.peralta.cc.ca.us/apps/docs.asp?Q=1713
Respectfully submitted,
Suzanne Kunkel skunkel@peralta.edu phone number (510)466-7206