Board's Policy Review Committee Meeting notes: April 24, 2008
Peralta Community College District
Meeting of the Board's Policy Review Committee
Thursday, April 24, 2008, 2:00 - 4:00 PM
Chancellor's Conference Room
District Administrative Offices
333 E. 8th Street, Oakland, California
The meeting was called to order at 2:13p.m.
Present: Trustees Gulassa, Withrow, James, Sadiq Ikharo, Joseph Bielanski, Debra
Weintraub, Mark Greenside, Diana Lara, Shirley Coaston, and Roxanne Epstein.
For Discussion and Possible Action:
1.
Goals for Spring 2008 and Fall 2008, with timeline

2.
It was asked if perhaps the use of our new computer system should be in place
before addressing student services issues. The committee approved proceeding
with this timeline.
Revision / Development of New Policies Related to Accreditation Self Study
Topic
Revision /
New Policy
New Policy
a. Board evaluation

The form should be attached to the policy. The form will be sent to the committee
members. The policy was approved by the committee.
b. Board development
 The policy was approved by the committee.
c. How members are elected
 The policy was approved by the committee.
d. Annual evaluation of Chancellor & Presidents

1.05 needs amending to add the Ed Code language. Throughout every policy,
reference to District needs to be changed to Peralta Colleges. The policy was approved by
the committee.

Duties and responsibilities, and an evaluation policy need to be created for the
General Counsel and Inspector General. The Board needs a process to collect information
and input from others during the Chancellor’s evaluation.
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New Policy
Revise BP
1.01
Revise BP
1.05, BP 2.05,
& BP 2.10
Board's Policy Review Committee Meeting notes: April 24, 2008

2.05 #23 needs to be discussed with Sadiq. #25 amounts seem to be too low. The
committee made some edits, but further edits are needed.
 2.10 An evaluation policy needs to be formulated, with specific details of the process.
Trustee Withrow’s has suggested text for formal yearly evaluations, etc. for the Board and
staff evaluation of the College Presidents. This matter will be deferred. The Board has
the duty to assure adequate representation of its stakeholders.
 2.20 This needs to be further discussed, and Trustee Withrow will lead this effort.
Suggestion to add numbers to the sections here.
 2.23 section e needs to be resolved between PFT and the DAS. PFT is interested in
negotiating on retreat rights of salary placement, bumping rights over tenure and PT, and
assignments. Tom Smith is directed to negotiate on these issues. The Board wants to
hear input from everyone on all issues, with no issue limitations. The Board could add a
policy to urge collaboration between the groups. A process should be established to
ensure that the draft policies are routed through all the appropriate people. A process for
joint development could be formulated. Groups should list all of their meetings and
agendas on the Master Calendar (MasterCalendar@peralta.edu)
e.
f.
g.
h.
Roles & Responsibilities (centralization/decentralization)
Resource Allocation / Procurement, purchasing process
Strategic Plan
Accreditation
New Policy
New Policy
New Policy
New Policy
3.
Board Policies 2.20, 2.23: DAS and PFT Considerations
4.
Revision of Current Policies (Non-Chapter Two and Chapter Six)
a.
5.
BP in Chapter Three: Conferring Faculty Tenure
Chapter Six Revisions / Proposed Revision to Chapter 6 Policies
a.
Feedback from SPPAC
6.60

This is an important policy. An administrative
procedure needs to be developed, especially regarding the
corresponding budgetary needs. Sadiq is asked to draft a
memo on this outlining the priorities and including a
timeline. We need policies and implementations for the
accreditation process. The committee is concerned if
contract language is omitted from a policy.
6.66
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Safety
Sexual Assault
Board's Policy Review Committee Meeting notes: April 24, 2008
6.70
6.80

Disaster Plan
Facilities Planning
Sadiq will provide his input to the committee.
6.81

Sadiq will provide his input to the committee.
Selection of Architects
b.
To Review
6.82
6.83
6.84
6.85
6.86
6.87
6.88
6.90
6.91
6.93
6.
Proposal of New Policies
a.
b.
c.
d.
e.
f.
g.
h.

Approval of Construction Contracts
Approval of Construction Change
Orders
Emergency Projects
Independent Contractor/Consultant
Conflict of Interest
Naming of District Properties,
Buildings and Rooms and Placing
of Appropriate Plaques
Emergency Projects
Small Local Business and Small
Enterprise Contract Policy
Land Use Development
Accessibility of Electronic and
Information Technology
BP X Crime Awareness Timely Notice Policy
BP X Whistleblower Policy
BP X Acting Chancellor
BP X District-Wide Strategic Planning
BP X Board of Trustees Notification of Significant, Urgent Matters
BP X Fast Track Policy for Health and Safety Issues
BP X Budgeting and Maximizing Resources
BP X Voter Registration and Civic Engagement
Suggestion to add to the next meeting agenda a policy on the Replacement and
Recall of Student Trustee members.
The meeting was adjournment at 4:32 p.m.
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