Board Policy and Standards Committee Minutes
March 25, 2010
1. Call to Order and Roll Call
Chair Gulassa and Trustee Hodge present, Trustee Withrow present through conference call.
Present: Gail Waiters, Dawn Williams, Becky Hsieh, Debbie Budd, Tina Vasconcellos,
Elñora Webb, Brenda Johnson, Thuy Nguyen, Jeff Heyman, Donald Moore, Joseph
Bielanski, Krista Johns, Sadiq Ikharo, Debbie Weintraub, Mark Greenside, Diana Lara,
Abigail Brewer, Jacob Ng, David Reed, Mali Watkins, David Betts, Karolyn van Putten, Erin
Lofstrom-Perez, Brian P. Nelson, and Marc Chan.
2. Approval of Agenda
New Business agenda items were up on the agenda before Deferred Business
3. Approval of the Minutes
The February 25, 2010 minutes were approved as submitted.
4. Communications from the Public
None
5. New Business
a. Review of new Committee process

Board Policy Template
A new Board policy template was introduced, and Board Policy (BP) 6.85 was
displayed as an example. The new template will be incorporated over time as the
committee reviews individual policies. The Department/Manager section will be
tweaked to be clear that this is listed as a resource for readers to identify what service
center has administrative authority over the activity cited in the policy. Committee
participants would like to see this type of form used for Administrative Procedures
and should list the Department/manager responsible for implementing the AP.

Policy Establishment Flow Chart
A new policy establishment flow chart was introduced in an effort to streamline the
policy review process. Classified staff, bargaining units and the Planning and Budget
Council will be added to the Board Policy Review Process chart. Trustee Withrow
asked that the number of policies be consolidated. Elnora Webb will provide actual
references from the statutes that require certain District stakeholders to review
specific policies.

Policy Issue Summary
A form was introduced to receive new policy ideas from the public and employees.
Employees can access new policy ideas on the employee shared drive at
W:\Data\Common\Policy Issues\Under Discussion, and the policy issue summary
form will also be posted on the Board of Trustees website for anyone to access.
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Board Policy and Standards Committee Minutes: March 25, 2010

Sanctions for Violations
A document was presented that listed the various sanctions that are already within the
District’s authority. The purpose of the document was in response to questions about
a formal process to remedy and enforce violation to Board Policy. One suggestion
was to list this as a responsibility in the Chancellor’s job description. Trustee
Withrow suggested that this is already within the purview of the Chancellor.

Protocol for Approving the Inspector General Reports
This item was moved to a future Audit and Finance Committee Agenda.
b. Policy Review Calendar
An annual tracking calendar was presented to track items that are scheduled for the
Policy Review and Standards Committee Agenda for 2010.
Meeting materials, agendas and minutes are posted on the Board Policy Review website:
http://www.peralta.cc.ca.us/apps/docs.asp?Q=1711
6. Deferred Business
a. BP 1.18 Management Hiring Policy for Academic and Non-Academic Administrators
David Betts was asked to review Board Policy 1.18 to determine if it is consistent with
how HR handles management recruitment and selection and to bring back to the
Committee his comments. Trustee Withrow would like this Policy completed prior to the
accreditation team visit in April. Consensus was to review the AP and the BP during the
BP discussion.
MOTION by Trustee Gulassa, second by Trustee Hodge to send the revisions to BP 1.18
to the full Board. PASSED unanimously
b. Board Policies 1.25 Policies and Administrative Procedures; and 2.20 Governance Roles
and Responsibilities in Developing Policy and Procedures
This item was not discussed. It will appear on a future Committee Agenda.
c. BP 6.85 Independent Contractor/Consultant
The IG is proposing BP 6.85 be changed from Independent Contractor/Consultant to
Professional Services Contracts. An internal process to review if an outside consultant is
needed was discussed. Trustee Withrow agrees that this information is critical for the
Board to consider prior to approving a contract.
7. Next Meeting Agenda
April 29, 2010 2 - 5 p.m., District Boardroom
8. Adjournment
Meeting adjourned at 5:00 p.m.
Respectfully submitted,
Roxanne Epstein
repstein@peralta.edu
466-7203
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