BOARD FACILITIES & LAND USE
PLANNING COMMITTEE
Peralta Community College District
ADOPTED MINUTES – JULY 17, 2008
Meeting of the Board’s Facilities & Land Use Planning Committee
Meeting Date:
Time:
Location:
Thursday, July 17, 2008
3:00 pm to 5:00 pm
District Administrative Center, Department of General Services
Physical Plant Conference Room
333 E. 8th Street
Oakland, CA 94606
Present:
 Nicky Gonzalez Yuen, Trustee (Chairperson)
 Dr. William Riley, Trustee
 Abel Guillén, Trustee
 John Banisadr, Purchasing Compliance Manager
 Dr. Sadiq B. Ikharo, Vice Chancellor of General Services
 Robert Beckwith, DGS, M & O
 Gloria Volt, BCC
 Donald Moore, Laney
 Leo Ray Lynch, WLC Architects
 Lila Taff,, Laney College Student
 Helene LeCar, Measure A Citizen Bond Oversight
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Joseph Bielanski, Academic Senate President, BCC
Helena Lengel, 1021 Steward, COA
Carlotta Campbell, COA
Gregg Marro, 1021 Chief Steward
Rosemary Vazquez, Staff Service Specialist, DGS
Shirley Coaston, Faculty Classified President
Frank Chong, Laney College President
Michael Terry, WLC Architects
Kevin MacQuarrie, WLC Architects
Committee Member
AGENDA ITEMS DISCUSSED
1. APPROVAL OF AGENDA ITEMS: Agenda was approved as presented.
2. MINUTES: Minutes from the June 19, 2008 meeting were approved, as presented.
3. STATUS REPORTS AND OTHER TIMELINES
A) BCC Multi-Media Lab
Dr. Ikharo’s update included highlights on space design, timeline and structural issues. The
intent is to finalize scope to have this area ready by either the end of August/2008, or the first
week in September/2008. There are still height issues that need to be resolved. Estimated
time to complete these projects is seven (7) weeks. Equipment quotes have been completed.
BCC need to negotiate a lease a month-to-month basis contract until project is complete. Dr.
Ikharo, Director Sennette and BCC personnel will meet to discuss this matter at separate
meeting. DSG staff will coordinate with Marketing to determine if the equipment at BCC
can be utilized at PCTV and if so to coordinate a timeline for pick up and deliver. Project is
on track.
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DRAFT Minutes of 7/17/08 Meeting
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B) Signage (specifically “No Smoking” Signage
Dr. Ikharo gave an update. The design phase has been completed which included input from
the College Presidents. Final samples have been sent to the College Presidents for their
approval signatures. “No Smoking” signage will include signs that read “X College is a NoSmoking Campus”. Electronic marquees will be part of this project. Once approvals are
received from the colleges, then Purchasing will begin the bidding process. Bidding process
and deployment of signs is estimated at 3-4 week. The goal is to complete this project by
the end of December 2008. Final samples were available for committee to view.
C) EBMUD Water Audit
Director Beckwith gave an update. His verbal report was based on a conversation he recently
had with the inspector. Final written report with findings and recommendations will be
completed and sent to the District by the end of July/2008.
Verbal report included:

Merritt: A leak was discovered in the storm drain. Peralta is paying up to $100/day for
this leak. EBMUD will be coming next week to conduct more tests to locate exact
location of leak.
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District Office / Laney: Because new bathroom fixtures were installed, water is already
being conserved in these areas.
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BCC: This is a new building – water conservation fixtures were part of the design.
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COA: Specific problem – the baseball field is shared between the City of Alameda and
COA. Peralta is paying for 100% of water bills. Contract states water costs should be
split. A meeting is scheduled for next week and will include Legal Counsel to resolve
this matter.
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EBMUD has asked Peralta to reduce irrigation by 30%. This is already being done by
33%.
Director Beckwith will keep committee appraised as to status.
D) BCC Plaque (Trade workers)
Dr. Ikharo gave an update. The Chancellor had requested that this item get Board approval
to use District funds to pay for the cost. Trustee Yuen noted that the Board had already
approved Resolution 07-08/31 authorizing the creation and installation of this plaque to
honor collectively and individually the men and women of the building trades unions.
Furthermore, threshold criteria for which workers to include have already been determined.
Dr. Ikharo will coordinate Board agenda report and backup materials. The goal is to
complete the plaque by October, 2008.
E) Laney Athletic Complex
Manager Banisadr gave an update. Bid due date is July 22, 2008. Five (5) vendors are
expected to submit proposals for evaluation. Qualified Teams will then be invited to
participate in an interview, tentatively scheduled for 8/4/08 & 8/5/08. If there are no protests
relating to program statutes, this project will move forward thereafter. Manager Banisadr
will work with Director Sennette to forward interview questions to teams before 8/4/08
meeting. Project is capped at $12M.
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DRAFT Minutes of 7/17/08 Meeting
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F) Merritt Science Building
Dr. Ikharo gave an update and spoke briefly on project planning processes. Dr. Ikharo
explained that the DGS staff has begun meeting regularly with the Merritt College project
team to begin discussions relating to site location, programming, utilities issues, CEQA
requirements, which delivery method to adopt and other crucial components.
Estimated timeline is as follows:
 Planning (one year process) – completed by July/2009
 Construction (to begin after planning) – by Aug/2009
 Project Completed – by 2011 (est. 3 years from start to delivery)
Dr. Ikharo will give regular progress report at future meetings.
4. FACILITIES MASTER PLAN UPDATE
At the request of Trustee Yuen, WLC was asked to give an update and timeline status report on
the Facilities Master Plan. Pertinent points and timeline information included the following:
Task
Project Starts
Description
WLC began the Facilities Master Plan
(FMP) Process
Timeline
March 2008
Phase I
Assessment Process
This process involves gathering data. This
June 30, 2008
assessment process reviews all campuses,
including the District Administrative
Center. The items reviewed are the
conditions of: the grounds (i.e.: walkways,
parking lots and landscaping); Sub-grade
utilities (i.e.: storm water pipes, waste pipes,
gas pipes, water pipes, irrigation systems);
the buildings (i.e.: Architectural finishes
and the buildings mechanical, plumbing,
electrical and technology).
Completed
Phase II
Analysis Process
(Part 1)
The analysis process will evaluate the
facilities condition with the objectives and
the directives of the Districts’ Property
Asset Management Goals, District
Standards, Design Standards and
Sustainability Standards. This process has a
sliding timeline of 2 – 4 months. It is
anticipated that the completion of this scope
will coincide with the completion of the
Educational Master Plan.
Ongoing
August to
October (Est.)
Status
On-going
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DRAFT Minutes of 7/17/08 Meeting
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Phase II
Analysis Process
(Part 2)
WLC will also be meeting with College
Presidents to discuss assessment findings
and to get their input.
TBA
Note: During this phase, an assessment
survey will be distributed to all Peralta
Faculty & Staff. This site assessment
survey attempts to retrieve opinions and
experiences, about what works or what
doesn’t work in rooms, building spaces and
exterior grounds, at the Colleges and
administration complex; as seen from the
user’s point of view.
Summer/2008
& Fall/08
The final part of the analysis will integrate
the Districts’ District-wide Educational
Master Plan and College Educational
Master Plan.
September
2008 (Est.)
Ongoing
WLC stated that this phase cannot start
without the following information:
 Educational Master Plans (Colleges)
 District Standards
 Sustainable Standards
 Design (Architectural Standards)
Phase III
Completion of
Facilities Master Plan
Document
Note: Two (2) “Town Hall” meetings will
be scheduled during this phase.
TBA
The final phase is the Facilities Master Plan
which gives recommendations of directions,
projects and estimated budgets for the goals
and objectives of the District.
January 2009
(Est.)
Ongoing
Note: The estimated date of completion will
be contingent on the completion of the
Education Master Plan.
Trustee Guillén led a discussion relating to community outreach and partnerships. He expressed
his opinion that there should be a process to collect data on community input relating to the
facilities component.
WLC’s report was followed by a question and answer session. Dr. Ikharo mentioned that both
the Facilities Master Plan & Educational Master Plan teams are meeting regularly to insure that
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DRAFT Minutes of 7/17/08 Meeting
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the FMP supports the Ed Plan. WLC will coordinate with the District to define the scope of
work and proposed fee to complete all standards work after the review of all District standards,
collected to date.
5. LANEY COLLEGE WELCOME CENTER PROPOSAL
Dr. Ikharo, along with Dr. Chong, gave a verbal report which included the following
information:
 Historical background
 The Chancellor’s vision for a state-of-art welcoming center
 Budget estimates and funding for this project (est. $30M). Dr. Ikharo led a discussion on the
various funding options available.
 Input gathered from students – what were their thoughts for a new welcoming center? Their
comments and input was favorable. A student of Laney College spoke relating to her
experiences in the current student center. She commented that the current center is noisy and
dirty and that there are no comfortable areas to study. A new center would benefit the
students.
 Technology upgrades and wireless features.
Dr. Ikharo mentioned that more discussions with campus shared governance is needed relating to
the budget increases and how this will effect the other campus projects. The next step will be to
bring this item to the entire Board, in September 2008, for approval of recommended budget
appropriations for the project. Trustee Yuen feels that this timeline is premature and cautioned
that this should not be put on the “fast-track,” but rather have it really integrated with the Laney
Ed Plan.
WLC Architect’s personnel spoke briefly relating to design features, specifically the educational
kitchen component. They provided clarification to additional questions. Design schematics
handouts were distributed. WLC commented that they are prepared to move forward.
6. UPCOMING DGS ITEMS FOR SUMMER
Dr. Ikharo spoke briefly relating to the projects scheduled for this summer, which will include
lighting retrofits, District-wide and Laney’s Short-term Construction Projects, Phase II, He
mentioned that this project was not properly scoped by the previous PM and gave examples. A
new PM has been hired. Work was re-scoped and as a result the budge increased by an
estimated $7M. Dr. Ikharo will work with the Chancellor to approve the budget for the projects
that cannot be delayed so that work can begin during the summer months. This item will be
brought to the Board for ratification in September 2008.
Regarding the previous PM, Trustee Yuen would like re-agendize this for a future meeting and
should include discussions on what processes led to the failures experienced in this situation.
Meeting Adjourned at 5:04 pm