Peralta Community College District
PCCD Planning and Budgeting Council___________________
Date of Meeting: December 12, 2014
Present: Norma Ambriz-Galaviz, James Blake, Timothy Brice, Debbie Budd, Paula Coil, Lisa Cook, Matthew Goldstein, Eric
Gravenberg, Rick Greenspan, Stefanie Harding, Brandi Howard, Sadiq Ikharo, Jennifer Lenahan, Calvin Madlock, Mike
Orkin, Tae-Soon Park, Jeramy Rolley, Jennifer Shanoski, Cleavon Smith, Sui Song, Elnora Webb
Chair/Co-Chair: Karolyn van Putten
Guests: Tim Karras, Arnulfo Cedillo, Elmer Bugg, May Chen, Nikki Washington, Bill Love, Phyllis Carter
Facilitator/Recorder: Linda Sanford, Joseph Bielanski, Jenny Lowood, Anna O’Neal, Carl Oliver, Jeramy Rolley
Absent : Susan Rinne, Tamika Brown, Drew Gephart
Agenda Item PBC 2014-15
Committee
Goal
PCCD 2014-
15 Strategic
Planning
Goal and/or
Institutional
Objective
Discussion
Start: 10:59AM
Follow-up
Action
Meeting Called to Order
1.
Agenda Review (Facilitator)
2.
3.
Review of Minutes: November
12, 2014 (Facilitator)
Revised PBC Topics Calendar
(Facilitator)
D.3.
Motion (Dr. Webb, Dr. Orkin) to move item 4 to the end of the agenda and items 7 and 8 to before lunch. APPROVED
Motion (Mr. Brice, Dr. Webb) to approve the November 12,
2014 meeting minutes.
APPROVED
Abstain: 5
Informational item
Decisions
(Shared Agreement/
Resolved or
Unresolved}

4.
Final Institutional Self-
Evaluation Reports: Actionable
Improvement Plans (ALOs from each College)
5.
College Equity Plans: Goals and
Objectives (VPSS from each
College)
Institutional
Effectiveness
7. Receive from the colleges monthly update reports regarding their
Institutional
Self-Evaluation
Reports…
6. Monitor
Progress in the
Integrated
Planning and
Budgeting
Calendar
D.3.
Institutional
Effectiveness
D.3.
Institutional
Effectiveness
Moved to the end of the agenda.
See #10 below.
Dr. Cedillo presented on behalf of Merritt College. (Handout provided)
Dr. Gravenberg presented on behalf of College of Alameda.
Reviewed their planning document.
Dr. Webb presented on behalf of Laney College.
Note: There is no relationship between the amount listed in the Equity Plan and the equity funding distribution. When the committee made the plan, the college’s equity distribution was not available.
Reviewed their planning document.
Dr. Chen presented on behalf of Berkeley City College.
Reviewed their planning document.

6.
Equity Plans: Funding
Distribution (Susan Rinne,
Interim VC Finance)
6. Monitor
Progress in the
Integrated
Planning and
Budgeting
Calendar
D.3.
Institutional
Effectiveness
E.3 Fiscal
Oversight
A motion was made at the DEC that the questions and concerns below be forwarded to the
Chancellor via the PBC for further discussion and response from the Chancellor.
1. How does the amount allocated for Centralized
Services and the District Office align with the State
Chancellor’s Office process, which states that funding be in support of individual college equity plans?
2. Who made the decision regarding the amount for
Centralized Services and the
District Office?
3. What process was utilized to determine the percentage for
Centralized Services and the
District Office?
4. What are the expected deliverables and plans for the amount allocated for
Centralized Services and the
District Office? How will these be integrated with the college equity plans?
Dr. Gravenberg recommended that we delay expenditure for the District Office until
DEC memo and PBC memo were sent to the
Chancellor on 12/16/14

7.
FTES Status Report (VC Orkin)
6. Monitor
D.3. deliverables are met.
Concern was expressed in regards to the distribution of the equity funding to the
District office. There was an assumption that the allocation would be based State
Chancellor’s Office’s funding formula which is based on
FTES. However, the District office does not generate FTES.
Clarification was requested as to what is considered new monies in the BAM.
Motion to allow VC Rinne and staff to upload the equity allocation on Monday.
APPROVED
Abstain: 5
Motion to have Dr. Bielanski and AVC Sanford draft a memo to the Chancellor and articulate the five items mentioned. Add Dr.
Gravenberg’s motion as the fifth component. AVC Sanford will have a meeting with the
Chancellor and ask the
Chancellor to provide a response by the January meeting. APPROVED
Abstain: 4
All funding for FTEF have

8.
BAM Update: Res FTES versus
Total FTES (VC Rinne)
Progress in the
Integrated
Planning and
Budgeting
Calendar
1. Update the
Institutional
Effectiveness
E.1.
FTES/FTEF
Target
E.3 Fiscal
Oversight
D.3. been allocated.
Peralta is barely reaching the
FTES target or 1,000 below our resident FTES target.
Strategies are in place to increase enrollment through marketing and IT. Peralta will cut low enrollment classes and replace them with higher enrolled classes. With the exception of Merritt College, all other colleges have expended their FTEF that was allocated. We cannot allocate new FTEF unless we cut low enrolled classes and reallocate faculty.
There are overflow courses at
Berkeley City College. We should redirect students to
Laney, if possible. We are actively looking for an automated scheduling software.
Dr. Orkin spoke with AVC
Madlock and AVC Esquivel-
Swinson, they are working on streamlining the intake process via online.
Plan B (worst case scenario) is to borrow FTES from the summer session to meet our target.
Nonresident and resident tuition were discussed
BAM was updated and

Lunch Break
9.
Policies and Administrative
Procedures (Dr. Bielanski)
Budget
Allocation
Model to operationalize full implementation of the model.
Institutional
Effectiveness previously this fall, but we never looked at the other pieces of the tracked changes.
Page 7: Added verbiage on moving to total FTES allocation for credit and noncredit FTES.
Page 8: Under Non-Resident
Enrollment Fees, the year and language were changed.
Page 9: Removed notation of
2011-12 and non-resident allocation method. The language was amended so productivity targets can be used every year.
Page 10: Added Fund 12.
Page 13: Typo correction.
Motion to search and delete all references to SB 361, format the document, and date it
December 12 th
. APPROVED
Oppose: 1
Abstain: 2 sent out on
12/18/14
3. Review and
Recommend
Board Policies and
D.2
Institutional
Leadership and
BP 2105 Student Board
Members
AP 2105 Student Board
Members
The
Chancellor preferred to do more

10.
Final Institutional Self-
Evaluation Reports: Actionable
Improvement Plans (ALOs from each College)
Administrative
Procedures
7. Receive from the colleges monthly update reports regarding their
Institutional
Self-Evaluation
Reports…
Governance
Proposal of a change to BP
2105, through the CCLC’s recommendation, to make a provision if there is a vacancy of a Student Trustee on the governing board, that there would be a method by which we will fill the vacancy.
AP 2105 describes the method to fill the Student Trustee vacancy. Language was drafted by General Counsel Nguyen and the Chancellor. AP 2105 was endorsed by all four student governments. Laney’s student government requested additional information in regards to travel allowance for
Student Trustees and the ability to make/write motions.
Motion to approve BP 2105 and AP 2105. APPROVED
D.3.
Institutional
Effectiveness
Informational for discussion in
January.
Two plans were received: COA and BCC. COA’s was a duplicate with no change from what they have presented previously. Dr. Chen also submitted what was previously presented by BCC. We did not receive Merritt’s and Laney’s plans. research on it and wait until there is a new Board
President and
VP. AP 2105 was also approved by the
Chancellor’s
Cabinet.
Laney and
Merritt to send their plans electronically to AVC
Sanford and
Dr. Bielanski for distribution to the PBC.

11.
Adjournment
Minutes taken by: Sui Song
1:16PM
Attachments: All documents and/or handouts for this meeting can be found at: http://web.peralta.edu/pbi/planning-and-budgeting-council/pbc-documents/ http://web.peralta.edu/pbi/planning-and-budgeting-council/minutes/
Next Meeting: January 30, 2015 from 9 a.m. - Noon