Securities and Exchange Commission of Pakistan
Organization Effectiveness Division
Tender # 06/12-13
EXTENSION OF DATE FOR SUBMISSION OF BIDS IS NOW OCTOBER 18,2012
This refers to tender no 06/12-13 regarding “Pre-qualification of Consultants for Construction of New
building”. Please note that the new date for submission of bids is October 18, 2012; Bids must be
received by 11:00 am and will be opened the same day at 11:30 am.
Following our pre-bid meeting it has been decided that interested Consultants need only submit
technical & financial proposals for consideration in the pre-qualification process. Those selected for
pre-qualification will be asked to submit designs of the proposed Company Registration Office (CRO)
building.
Terms & conditions and Terms of Reference may be obtained by visiting our website:
www.secp.gov.pk/procurement.asp.
The Sealed bids may be dropped in the tender box placed at ground floor of NIC building or sent
through courier at the address given below. The tenders must be received by 11 am on Thursday,
October 18, 2012.
The Securities & Exchange Commission of Pakistan (SECP) reserves the right to accept or reject any or
all tenders.
Administration Department
Shaukat Mahmood Malik
Consultant Director, Administration
Securities and Exchange Commission of Pakistan
NIC Building, 63 Jinnah Avenue, Blue Area, Islamabad-44000 Pakistan
Tel: 051-920 7091, Ext 349
TERMS & CONDITIONS FOR PRE-QUALIFICATION OF CONSULTANT
1.
The interested bidders should submit a single package containing two separate sealed
envelopes. One envelope should contain the “Technical Proposal” and the other should contain
the financial proposal. The Envelopes should be clearly marked “Technical Proposal” and
“Financial Proposal”.
2. At the top left corner of the sealed package it should be clearly stated “PRE-QUALIFICATION OF
CONSULTANTS FOR CONSTRUCTION OF NEW BUILDING”
3. All offers should be valid for 120 (one hundred and twenty) calendar days from the date of
opening of tenders.
4. The Tender should reach SECP by 11:00 am on October 18, 2012 and will be opened the same
day at 11:30 am.
5. An affidavit that entity is not black listed by any organization must be presented with the bids.
6. Firm’s valid registration with income tax/sales department along with copy of certificates should
be provided with tender.
7. Expertise in the construction of high-rise buildings along with list of clients with addresses of
recent buildings completed must be provided.
TERMS OF REFERENCE (TOR’s)
Architectural Design of Company Registration Office Building plus three Basements.
Background:
SECP is the owner of Plot No. 17, Mauve Area G-8/1 Islamabad, measuring 1556 sq. yards or 14,000
square feet, (1555.55x9). Based on current Bye-laws the following should be noted.
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Maximum square footage for the building is determined by maximum plot ratio of 1:3.
For our plot maximum square footage will equal 42, 000 sq.ft ( that is 14000 sq.ft x 3)
Maximum Height of the building is 128 sq.ft
SECP will obtain permission for the third basement
SECP will obtain permission for specific purpose construction for use by a bank.
Following our discussion with Capital Development Authority (CDA) please use New Bye-laws which are
available on our website. According to the current Byelaws for Mauve area, any new building cannot
exceed ground plus 9-floors that is a total of ten floors.
The Task/Challenge:
Consultant selected after the pre-qualification process for design of the building must consider the
following factors:
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The primary reason for constructing this building is to house Securities & Exchange Commission
of Pakistan’s, Company Registration Office (CRO) Islamabad. Company Registration Office
(CRO), is the public face of SECP and any proposed building design should be representative of
SECP’s standing as Pakistan’s regulator of capital markets.
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Extra basement will be designed to house HVAC plant, Stand by Generator, Fuel Storage Tank,
Water Storage Tanks, and Rooms for on-site attendants and adequate storage for Company
Registration Office.
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Soil -Testing and other tests needed to comply with rules & regulations will be organized by the
consultant with the approval of SECP with respect to qualification of consultants and related
cost. Cost will be billed to SECP.
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All applicable licenses will be obtained by SECP and the consultant will assist in preparation of
applications, if needed.
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Building design will incorporate rental space for one small modern banking facility on the
ground floor.
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Ground floor access will have a security area where visitor’s belongings can be scanned.
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Design will provide 3 D view of entrance area on ground floor and other floors, identifying
location of elevators, washrooms, windows and general layout of the floor plan.
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Consultant will provide a Bill of Quantity (BOQ) to be used for Tender for Builders; detailed
building plans will include related studies with respect to availability of water, soil and electricity
requirements for the building.
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Proposed electrical layout will incorporate wiring for appropriately powered generator set for
power backup generation during load shedding by WAPDA. System must ensure uninterrupted
power supply.
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Proposed building design will provide specifically designed areas for a gymnasium and cafeteria
for staff with related washrooms and kitchen areas.
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Space on all floors should be attractively designed to provide natural light and adaptability to
cater to various office space needs.
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Adequate washroom facilities shall be provided taking into account the floor space and number
of workers using the office area.
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Adequate parking space will be provided for upscale office space with a large number of
automobiles in daily use.
Supervision:
Consultant will schedule regular periodic visits to the construction site. Frequency of visits will be
governed by the supervision needed at various stages of building construction. After each visit
consultant will provide a report to owner and our on-site representative with respect to :
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Work that has been completed to date, and defective work and other issues that must be
addressed.
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Identification of factors that must be considered with respect to ongoing work, & other work
that will be evaluated during the next visit.
Certification of work that has been completed to date for payment.
Payment:
Consultants should quote a lump sum fee for their services for design & supervision of the building
project.
Evaluation Criteria:
Firms will be evaluated on the basis of their technical & financial proposals, with the following
percentage allocations.
Percentage
Technical proposal
80
Financial Proposal
20
Total
100
Technical proposal will be evaluated using the following two categories:
(1) Experience of the firm
(2) Quality of its Personnel’s expertise
Selection Criteria:
Firm’s Background
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Reputation of the firm
Experience with similar projects completed in the last ten years.
Technical competence/ qualifications of personnel; involvement of principals.
Past Performance
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Cost control of project costs
Quality of work
Time control
Capacity to accomplish the work
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Present workload
Availability of qualified personnel
Professional qualification /experience
Project Approach
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Approaches to time schedule
Approaches to quality
Design approach/methodology