Technical Assistance for
Civil Society Organisations
Macedonian Office
This project is funded
by the European Union.
Technical Assistance Service Contract for the implementation of the project
“Capacity Building of Civil Society in the IPA countries and Territories (Albania, Bosnia and
Herzegovina, Croatia, Former Yugoslav Republic of Macedonia, Kosovo under UNSCR 1244/99,
Montenegro, Serbia and Turkey the former Yugoslav Republic of Macedonia)
EuropeAid/127427/C/SER/Multi.
TERMS OF REFERENCE
1 Senior Short Term Expert (STE) for
Implementation of national trainings in
Civil Society Organizations (CSO) Management
Background of the assignment
The general objectives of the TACSO project is to strengthen the overall capacities and
accountability of the Civil Society Organizations (CSOs) within the IPA beneficiaries and to
guarantee the quality of services of CSOs and a sustainable role of the CSOs in the democratic
process. The main purposes of the project are to:
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Increase and improve the capacity and actions of CSOs and to
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Improve the democratic role of CSOs.
An important activity under this heading is the implementation of national trainings, which aim to
increase the capacity of CSOs representatives from the country in a number of key areas, including
citizen's participation, CSO management, advocacy/lobbying and developing/managing EU projects.
The main purpose of this assignment is to contribute to the TACSO project component: Capacity
development of CSOs by designing and implementing National Trainings (basic and advanced) in CSO
management for selected CSO participants from the country.
The work will be coordinated by the Resident Advisor, Project Officer and AFA.
Specific objectives of the trainings are:
 To introduce the participants the concept of CSO Management
 To improve level of understanding for management processes in CSO (vision and mission,
strategic planning, dealing with people, organizing working processes etc).
Scope of the assignment
Under the overall guidance of the Macedonian TACSO office, the duties and responsibilities of the Short
Term Expert/ Trainer for “CSO management” are as follows:
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Proposing the content and design of two trainings in CSO Management: one on basic level and
one on advanced level;
Delivering two trainings and one follow up session for selected CSO representatives from the
country (one introductory basic level training for CSO management and one advanced level
training for CSO Management and Strategic planning with follow up session).
E-coaching/mentoring sessions and additional support through e-mail communication to the
training participants of CSO Management and strategic planning training
Selecting and adapting training materials to be used by participants during and after the trainings
Preparing training report for both trainings (including information on training delivery process,
results achieved, participants evaluation, main conclusions and recommendations for future
work) seven days after the completion of the training sessions.
TACSO Macedonian Office • 11 Oktomvri 6/1-3 • 1000 Skopje • t: +389 2 3225 340 • f: +389 2 3290 684 • e-mail: info.mk@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Technical Assistance for
Civil Society Organisations
Macedonian Office
Activities to be carried out
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This project is funded
by the European Union.
Developing the agenda for training and selecting/adapting training materials and handouts
Delivering one day CSO Management introductory basic level training for 30 CSOs
representatives from the country with the following main topics to be covered:
Basic elements of organisation
Defining mission and vision of organisation
Basic processes of organizational management
Long-term vs. project planning
Delivering CSO Management and Strategic planning training on advanced level (3 days training
with one day follow up session) for 20 CSOs representatives from the country with the following
main topics to be covered:
Main elements of organisation (Integrated organisation model)
Institutional and organisational analysis
Strategic planning (developing mission, strategic orientation)
E-coaching/mentoring support provided for 20 participants of the CSO Management and
Strategic planning training. Participants should be tasked to define useful and practical
documents such as new or revised organization mission and vision, organizational management
procedures and practices, organizational analysis and then guided trough the process via e-mail.
Preparation of trainings report as stated under Scope of Assignment
Deliverables/results
By the end of the assignment, the STE should have finalized or delivered:
 Training agenda for two trainings in CSO management (introductory basic training – 1 day and
Management and Strategic planning advanced training - 3 days training + 1 day follow-up)
 Training sessions outline for both trainings
 Power point presentations to support training sessions
 e-coaching/mentoring support as well as assistance to TA Macedonian team on training topic
when necessary
 Final report on content and results of training, including evaluation reports and participants
deliverables as a result of coaching/mentoring.
Location of assignment
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CSO Management – introductory training - 17 September 2010, Skopje
CSO Management and Strategic planning training - 22 – 24 September 2010 and 10 December
2010, Ohrid and Skopje
Duration and timing of the assignment
The assignment is planned to take place from 12 September and conclude on 17 December 2010
with duration of 19 working days in total.
Activity
Developing agenda for the trainings, preparation for trainings and adapting
training materials
Delivering CSO Management introductory training
Delivering CSO Management and Strategic planning training (3 days training with one
day follow up session)
E-coaching/mentoring support provided for 20 participants of the CSO Management
and Strategic planning training (0,5 days per organization/participant)
Preparation of trainings report
Working days
3
1
4
10
1
TACSO Macedonian Office • 11 Oktomvri 6/1-3 • 1000 Skopje • t: +389 2 3225 340 • f: +389 2 3290 684 • e-mail: info.mk@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Technical Assistance for
Civil Society Organisations
Macedonian Office
This project is funded
by the European Union.
Profile of the STE:
Senior STE:
 University degree in social sciences or relevant field, advanced degree is an asset.
 Proven records for at least 10 years working experience in the field of assignment.
 Proven background as trainer, educator. At least 5 years training experience, with a specific
focus on Management topics like organization management, strategic planning, human resource
management etc.
 Excellent facilitation and communication skills
 Fluent in Macedonian & English
Applicants must be independent and free from any conflict of interest. Note that civil servants and other
staff of a beneficiary public administration may not be recruited as STE unless to prior written approval
has been obtained from Contracting Authority.
Monitoring and evaluation of the STE
The activity will be monitored by the Resident Advisor.
The STE will deliver a mission report to the TACSO National Office before remuneration.
Application
Applications must be in English and entail the following:
 Letter of intent and availability, including draft of training design and information on financial
requirements. Note that travel costs and accommodation costs will be covered separately
and directly by the contractor
 CV in EU format
 3 references from similar assignments
The application should be sent not later than 27-th of August at 16,00 by email to
info.mk@tacso.org.
TACSO Macedonian Office • 11 Oktomvri 6/1-3 • 1000 Skopje • t: +389 2 3225 340 • f: +389 2 3290 684 • e-mail: info.mk@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania