Training Sessions for the 2016
PARCC Test Administration in
Massachusetts
February 2016
1
Presenters
Massachusetts Department of Elementary and Secondary Education
 Jodie Zalk
Test Administration Coordinator
 Dan Wiener
Administrator for Inclusive Assessment
 Scott Kelley
Assessment Reporting Specialist
Pearson Team
 Courtenay Baker
Project Manager
 Adam Frese
Project Manager
2
Today’s Agenda
Morning portion: CBT and PBT districts
•
•
•
•
Review materials in folders
Updates for 2016 and beyond
Test security and test administration protocols
Accessibility features and accommodations
Afternoon portion: CBT districts only
• Technology Readiness & Setup
• PearsonAccessnext
• Infrastructure Trial
3
Board Approved Transition to MCAS 2.0
• Board approved Commissioner Chester’s recommendation to
transition to next-generation MCAS tests starting in spring
2017.
• Spring 2016:
• Districts that administered PARCC in spring 2015 will do so again in
2016.
• Districts that administered MCAS in spring 2015 choose MCAS or
PARCC in 2016.
4
Assessment Decision
Spring 2016 ELA and Math Grades 3–8
MCAS
PARCC
# of districts
# of students in
gr. 3–8
reported in
Oct. SIMS
(approx.)
% of MA gr. 3–
8 students
# of districts
# of students in
gr. 3–8
reported in
Oct. SIMS
(approx.)
% of MA gr. 3–
8 students
112
115,000
27%
235
269,000
63%
Data as of Dec. 24, 2015
See www.doe.mass.edu/news/news.aspx?id=21379
for details.
5
2017 Plans (and beyond)
• The test will include MCAS and PARCC items.
• MA will remain a member of the PARCC consortium.
• Educator advisory groups will give input on
• Testing policies
• High school graduation requirement
• History and Social Science test
• New contracts to be awarded to develop MCAS tests
• ELA, Math, and STE, including high school
• MCAS-Alt and ACCESS for ELLs: separate contracts
• Goal to implement computer-based tests by 2019
www.doe.mass.edu/mcas/nextgen/
6
Brief PARCC Orientation
• PARCC test is developed and managed by a consortium of states
• Not a Massachusetts-specific test, but see PARCC Test Coordinator Manual
(TCM) for MA-specific policies in Appendix C (pp. 88–93)
• Major differences from MCAS:
• Different terminology (see glossary in the TCM pp. 61–64)
• Test is strictly timed (with certain exceptions).
• Online test administration management tool (PearsonAccessnext)
• Computer-based test offers new challenges/possibilities for managing test
security and administration logistics.
• Accessibility/accommodations
7
Test Security Protocols
8
Develop a Test Security Plan
• Train staff involved in test administration, and document their
participation in training and receipt of manuals (see
roles/responsibilities in TCM on pp. 1–2).
• Maintain chain of custody of materials during test
administration.
• Store all test materials in a central location each day.
• Locked when tests are not being administered
• Restricted access
• Designate a staff member to shred/recycle certain materials.
9
A Secure Testing Environment
PARCC test administration is a secure testing event – for both
paper-based testing as well as computer-based testing
• PBT and CBT: Cannot access secure materials before testing
• PBT and CBT: Prevent unauthorized visitors during testing
• e.g., members of the media
• CBT: Cannot view student testing materials on-screen
• Prohibited from taking a picture of a student screen, including technology
coordinators during troubleshooting
• CBT: Plan for seating locations to prevent students viewing other
monitors
See TCM for reference – pp. 6 – 8
10
Chain of Custody Requirements
1. TAs must document receipt of secure materials from the locked, central storage
and return of secure materials to the School Test Coordinator (STC) immediately
after testing each day.
•
Test Administrators (TAs) must not have extended access to test materials before or after
testing.
2. STCs must also account for shredding of math reference sheets and used scratch
paper.
• Can develop own forms OR use MCAS form OR use the sample form included in
box 1 of shipment (PBT) OR use downloadable template
http://avocet.pearson.com/PARCC/Home (CBT).
See TCM p. 3 for the list of secure materials to track.
11
Security Requirements for Test Materials
Do NOT …
• Leave materials unattended.
• Remove secure materials from the school.
• Handle materials for any purpose other than test administration.
• Duplicate secure test content.
• e.g., photocopying, taking a picture of secure test content
• View or discuss secure test content, including reading passages, or
permit students to view items before or after testing.
• Exceptions for certain accommodations
• Alter a student’s response or make responses available to a student.
12
Authorize Staff Involved in Testing
• Like MCAS, School Test Coordinators, Test Administrators, and
Proctors must be employed by the school or district.
• Proctors may administer accommodations, provided they
receive training prior to administration and are under the direct
supervision of the Test Administrator.
• See TCM page 89 for MA criteria.
13
Train Test Administrators and Others
• All individuals involved in test administration must participate
in STC-led training.
• Meet with Technology Coordinator (see TCM p. 17).
• Train TAs and Proctors (see TCM p. 15–16).
• STC must receive document that staff receive manuals and
participate in training.
• In addition, training modules are available at
parcc.pearson.com/manuals-training.
14
Test Administrator Responsibilities
Do NOT …
• Engage in any other activities during testing.
• E.g., grading papers, reading a newspaper
• Use a cell phone or smartphone while students are testing.
• Explain passages or test items to students.
• Coach students or give cues, hints, suggestions, or paraphrase.
• Leave students unattended.
• Give students more/less time than allotted or encourage students to finish early.
• Allow students to talk or cause a disturbance.
• Provide unauthorized access to secure test materials.
• Score student responses.
15
Guidance for Test Administrators
• Test Administrators may redirect students or clarify directions
after reading the script.
• See TCM p. 22.
• Test Administrators may dismiss a student for misconduct.
• See TCM p. 38 and p. 91. Contact the Department for guidance on
whether the student can continue testing at a later time.
• Test Administrators may not view a test item if a student has a
concern with it.
• See TCM p. 22.
16
Required/Prohibited Materials
• See Section 3.9 and 3.10 of the TCM (beginning on p. 22) for
• Materials to be provided for testing
• Materials allowed after a student has completed testing
(p. 90 for MA-specific policy)
• Materials prohibited in the testing environment
• Cell phones, smart phones, personal electronic equipment
• Instructional aids related to content
• Reference books
• Resource materials
• Formulas and tables other than the PARCC reference sheets
17
How to Report a Testing Irregularity or
Security Breach
1. Call the Department (781-338-3625) immediately after discovering
• A security breach
• Testing irregularity
• PBT: Contaminated or missing test booklet
2. The STC must also keep the district informed.
3. A next step may be submitting a form or report within 2 days:
• Form to Report Contaminated, Damaged, or Missing Materials (TCM p. 109)
• Report of a testing irregularity (Instructions will be provided during call.)
18
Other Examples of Testing Irregularities
• Building evacuation or lockdown
• Unauthorized visitors
• Failing to follow the TAM directions
• Losing a student’s test booklet (PBT) or testing ticket (CBT)
• Displaying classroom material in subject being tested
• Failing to provide an accommodation
• CBT: Loss of internet connectivity only when a student cannot
complete testing (Do not call if a student completes testing.)
19
Administration Forms
• Chain of custody forms – Retain on file at school.
• Post-test certification form – Deadline: June 7
• Principal (if different from STC) must sign the form (see sample in
TCM on page 127).
• Submit through PearsonAccessnext on the Support tab.
• Retain a copy for 3 years.
• If applicable,
• Form to Report Contaminated, Damaged, or Missing Materials
• Security Agreement – Not required in MA; if used, retain locally.
20
Test Administration Protocols
21
Test Administration Schedule
and
Guidelines for Testing Time
22
Test Administration
23
PARCC 2016 Test Administration Schedule
Testing Mode
Computer-based testing (CBT)
Paper-based testing (PBT)
Administration Dates
April 25 – June 6
April 25 – May 27
24
Guidelines for Testing Time
• Schools must administer sections in order, with exception of make-up testing.
• Schools must schedule entire Unit Time. Unlike MCAS, PARCC tests are strictly
timed (certain exceptions to be discussed later).
• If all students finish before end of Unit Time, TA may end the unit.
• MA-specific policy -- If a student finishes early, schools can choose from the
following.
• TA can dismiss student.
• Student can sit quietly and use allowable materials (see list on p. 90).
• See FAQs for more guidance.
• http://parcconline.org/assessment-administration-guidance
• CBT: There is no timer on a student computer.
25
Guidelines for Administration Time
Task
Administration
Time
Preparation after students arrive (e.g., reading
instructions to students and answering questions)
10 minutes
Distribute test materials.
5 minutes
Unit testing time
End-of-unit activities, including closing units, collecting test
materials, and administering student survey (after EOY)
See TCM
for
reference:
pp. 9–11
60-110 minutes*
5–15 minutes
* PARCC test units are strictly timed. See TCM for specific testing times
for each unit.
26
Breaks
• Security protocols need to be in place during a break.
• Breaks are recommended between units.
• Breaks during a unit:
• Individual restroom breaks: Provide as needed (TA does not stop
clock).
• Classroom “stand-and-stretch” breaks: TA discretion to provide up to
3 minutes (TA does adjust time accordingly).
• Frequent breaks as an administration consideration: TA does not
stop the clock.
27
Tasks to Complete BEFORE, DURING,
and AFTER Testing
28
Student Readiness
29
Introduction
•
•
•
•
TestNav 8 Tutorial
Student Tutorials
Sample Items
Practice Tests
Paper
Online
Duration
Scored
TestNav 8 Tutorial
No
Yes
30 Minutes
No
Student Tutorials
Yes
Yes
30 Minutes
No
Sample Items
No
Yes
N/A
No
Practice Tests
Yes
Yes
60 Minutes
Yes
(Web-based only)
30
31
Tutorial Options
Tutorials Available to Review:
•
•
•
•
•
•
•
TestNav 8 Tutorial
Equation Editor
Text to Speech – available for both ELA/L* and Math
Graphing Calculator
Printable Paper-Based Student Tutorials
Online Student Tutorials
Accommodated test forms
* ELA/L text-to-speech test edition is only available for students with
disabilities meeting the requirements for this accommodation.
32
TestNav 8 Tutorial
This tutorial will familiarize students and educators with navigating
TestNav 8, the computer-based environment for PARCC assessments.
Recommended: view the TestNav 8 Tutorial before the Sample Items,
Student Tutorials, and Practice Tests.
The tutorial overview describes features available while taking a test,
including the following topics:
• Moving Through the Test and Understanding the Toolbar
• Use of the Tools
• Item Types
33
Student Tutorials
These tutorials will provide a sample of test items contained in the PARCC
assessment and are intended to familiarize students with each item type in
the paper assessment and/or within the online testing environment. They will
be available in certain grade bands and no scoring rubrics will be available.
Item types include:
• drag-and-drop
• multiple select
• text highlighting
• open response
• equation editor
34
Student Tutorials
35
Practice Tests
Purpose of the Practice Tests:
• Available in paper-based and computer-based format.
• Developed so students can have a hands-on experience.
• Computer-based practice tests allow students to practice with
•
•
•
•
Certain accommodations (e.g., text-to-speech)
Technology-enhanced items
Rich-text editor
Equation editor
http://parcc.pearson.com/practice-tests/
Note: Practice tests are from 2015 and show PBA
and EOY components (called Part 1 and Part 2).
36
Practice Tests
Scoring availability for computer-based practice tests:
• Electronic scoring capabilities is available for all non-constructed
responses (e.g., multiple choice items, drag and drop, and drop
down item types).
• The PARCC ELA/L assessments include one prose constructed
response item for each unit. Teachers can score the three prose
constructed responses by referring to scoring rubrics: Learn more
about rubrics.
http://parcconline.org/samples/ELA
37
Other Tasks to Complete
BEFORE Testing
See TCM for reference – Section 3
38
Become Familiar with User Roles
• See the PearsonAccessnext "User Role Matrix" (once you are logged
into PearsonAccessnext, click "Support," then click "Documentation," and
then locate the document).
• User roles are configured to provide access to different tasks in
PearsonAccessnext.
• The Department created accounts for the following users:
• Superintendents, Co-Heads of Organizations, Educational
Technology Directors, Principals, PARCC Test Coordinators
• Schools/districts must create accounts for test administrators and assign
the Test Administrator role.
39
Student Registration/Personal Needs Profile
• In 2016, Pearson combined the Student Registration (SR) and Personal
Needs Profile (PNP) into a single file: SR/PNP.
• What is the SR/PNP?
• A collection of data that identifies which students will be tested, which
tests will be taken, and which selected accommodations and
accessibility features will be used by students and reported.
• The October 2015 SIMS is the source of student registration information.
• 2015 PARCC/MCAS is the source of pre-loaded selected accommodations
and accessibility features (gr. 4–7 only).
• SR/PNP data is accessible via the user interface and .csv file export in
PearsonAccessnext
40
Student Registration/Personal Needs Profile
• Why is the SR/PNP important?
States collect data on selected accommodations, accessibility features,
and administration procedures used by students.
Pearson uses this data to ship paper tests to PBT schools and to assign
electronic tests to students in CBT schools, including accommodated test
forms.
41
SR/PNP Review and Update Process
Accommodations and Accessibility Features Collected in 2016
(a subset of all available supports)
•
•
•
•
•
•
•
•
•
•
ASL Video
Assistive Technology – Screen Reader
Assistive Technology – Non-Screen Reader
Closed Captioning for ELA/L
Refreshable Braille for ELA/L
Alternate Representation – Paper Test
Large Print
Braille with Tactile Graphics
Braille Responses
Calculation Device – Mathematics
• ELA/L Constructed Response – Human
Scribe, Signer, Speech-to-Text
• ELA/L Selected Response – Human Scribe,
Signer, Speech-to-Text
• Mathematics Response – Human Scribe,
Signer, Speech-to-Text
• Word Prediction
• Mathematics Response – Human Scribe
or Speech-to-Text for English Learners
• Text-to-Speech
• Human Reader or Signer
• Unique Accommodation
42
When to Review and Update SR/PNP
PBT Schools must do the following between now and March 11:
•
•
•
•
•
Add students enrolled after October 1, 2015.
Add selected accommodations for grade 3 students.
Update accommodations for students in other grades, if needed.
Deadline determines shipment of initial orders.
After March 11: Submit orders for any additional materials (instructions in
Avocet).
CBT Schools must do the following between now and April 11:
•
•
•
•
Add students enrolled after October 1, 2015.
Add selected accommodations for grade 3 students.
Update selected accommodations for students in other grades, if needed.
Deadline is two weeks before CBT test administration window opens.
43
SR/PNP File Field Definitions
Resources for Reviewing and Updating SR/PNP
• PARCC’s SR/PNP Field Definitions
• Includes all student demographic, test registration, and accommodations/
accessibility features information
• Includes file import instructions (for bulk updates)
• Available in PA Next in Support>>Documentation
• Massachusetts-Specific SR/PNP Data Collection and Update Status
•
•
•
•
Includes accommodations/accessibility features only
Includes the MA collection status of accommodations for PBT and CBT
Includes corresponding MCAS accommodation number (where available)
Available at www.doe.mass.edu/parcc/testadmin/
44
PARCC’s SR/PNP Field Definitions
•Reference document for variables in the SR/PNP:
•Field name includes icon indicating the applicable subject test and test mode
•.csv file export contains two rows for each student (ELA/L, Mathematics)
45
Massachusetts-Specific SR/PNP Field Definitions
•Condensed document includes only accommodations/accessibility features and
additional collection/reporting information specific to Massachusetts.
• SR/PNP collection options:
• Collected in 2016
• Not collected in 2016
• Required for CBT
46
Tasks to Complete Before Testing
• PBT and CBT: ESE will register students in PearsonAccessnext and
resolve critical warnings/alerts.
• PBT: If applicable, order additional test materials beginning April 11.
• View applicable training modules at https://parcc.tms.pearson.com.
• Establish a testing schedule.
• Schedule testing for the early part of each testing window to maximize number of
available testing days in case of issues.
• Plan for sessions, locations, and staff.
• CBT: Use School Readiness Planning tools
(www.parcconline.org/assessments/administration/technology) for scheduling and
capacity planning.
• Review the TCM.
See TCM for reference – Section 3
47
Tasks to Complete Before Testing -- CBT
Recommended:
• 8–12 weeks before testing: Install ProctorCaching software
• 4–6 weeks before testing: Conduct Infrastructure Trials
48
Tasks to Complete Next Month
• Develop test administration plans, including:
• Security plan
• Logistics plan
• Training plan
See TCM for reference – Section 3
49
Tasks to Complete Next Month
• Meet with and train Technology Coordinators.
• Complete technology setup.
• Notify students and parents about PARCC testing.
• You may update Student Registration as needed (ongoing
through test administration window, as long as it does not
require a paper-based form; for paper-based additions, you will
need to complete an Additional Order).
See TCM for reference – Section 3
50
Initial Shipment of Test Materials
• Based on Student Registration/Personal Needs Profile (SR/PNP)
• ESE completed registration and file import for districts.
• Paper-based test materials for students in schools doing CBT
• Tactile graphics for students doing online Braille test will not be
included in your initial order.
• You must order tactile graphics through the additional order
process.
• Districts receive manuals (unlike MCAS) – for PBT and CBT.
51
Receiving Test Materials
• See TCM p. 28 for the list of items to receive.
• Shipments include 5% overage per school for standard test
materials.
• Quantities are derived from the information provided in the
Student Registration File.
52
Documenting and Storing Test Materials
Upon Receipt of Test Materials, Test Coordinators Should:
 Remove the Packing List, Chain-of-Custody Form, and Test Coordinator Kit from Box 1.
 Use the Chain-of-Custody Form to document all test manuals and paper-based accommodated test
materials received.
 Inventory materials immediately to verify that there is an adequate number for administration.
NOTE: Count through the shrink wrap only. Do not open shrink-wrapped packages until two school
days before testing, and do not distribute materials before the first day of testing.
 Order additional material, if necessary.
 Keep all test materials in a centrally locked storage area, with limited access, until distributing them to
the Test Administrators.
 Remind Test Administrators that all test materials must be distributed only on test administration day
and must be returned to secure storage immediately after testing.
See TCM for reference – p. 30–32
53
Documenting and Storing Test Materials
Keep all boxes in which the test materials were delivered and use them
to return Scorable and Nonscorable materials after testing is completed.
Report the following occurrences immediately to Pearson using the Form
to Report Contaminated, Damaged, or Missing Materials (see the Test
Coordinator Manual):
‒ Non-receipt of any packages listed on the School Packing List
‒ Discovery of a damaged test material
‒ Discovery of missing or duplicate sequence numbers on any Test Booklets
54
Ordering Additional Materials
• Opens on April 11
• Only these roles can submit additional orders requests:
• LEA Test Coordinator
• Non-School/Institution Test Coordinator
• School/Institution Test Coordinator
*Note: A “Request Additional Order” add-on role must be added to the user
account to request an additional order.
See TCM for reference – pp. 30–31
55
Ordering Additional Materials
• Before placing an additional orders request, need to receive and inventory initial shipment.
• See procedures:
• parcc.pearson.com/resources/PARCC_Additional_orders_procedures.pdf.
• Remember that when placing an order, some quantities will be ordered by singles or packs
of 4. You should enter the number of students for whom you are requesting materials and
PearsonAccessnext will calculate the correct number of packs.
• Allow 5 days for delivery.
• Orders will need to be approved by a staff member with the approval add-on role.
• Test Booklets will be shipped in packs of 4 (for standard test materials).
• Important – if accommodations materials were not ordered during the SR/PNP process, order
them as additional materials.
See TCM for reference – pp. 30–31
56
Approving Additional Materials
• Only these roles can approve additional orders requests:
• LEA Test Coordinator
• Non-School/Institution Test Coordinator
• School/Institution Test Coordinator
*Note: An “Approve Additional Order” add-on role must be added for the user account to
approve additional orders.
• Order will be approved in the Approve Orders, Orders & Shipment Tracking page.
• Once an additional order is approved, allow 4–5 business days for delivery.
• See procedures:
• parcc.pearson.com/resources/PARCC_Additional_orders_procedures.pdf
See TCM for reference – pp. 30–31
57
Student ID Labels
•
•
•
•
Link to data that districts report to SIMS
Included in the Test Coordinator Kit
Only the STC or designee may affix labels.
If a student has a label, only fill in box A on the front cover of the Test Booklet (ok to leave
boxes B–F blank).
• Name on label must match handwritten name
• If no label, fill in all boxes (A-F) on front cover
• Can affix labels before or after testing. But -- if a label is affixed but a student does not test,
mark the booklet “Do Not Score.”
• Labels for students who do not test are secure and must be shredded.
See TCM for reference – p. 45
58
Set Up Testing for a New Student
• Make sure your new student (after Oct. 1 SIMS report) is
created and registered in the PearsonAccessnext system, for both
CBT and PBT.
• CBT and PBT: Add student test details.
• PBT: use overage materials or order a test booklet from the
Orders & Shipment Tracking page in PearsonAccessnext.
• CBT: Add student into an existing or new class and session.
59
One Week Before Testing
• CBT: Set up test sessions in PearsonAccessnext.
• Confirm Test Administrator accounts are active
• Proctor Cache Operational Tests
• Print Student Testing Tickets
• PBT and CBT: Check for test administration updates at
parcc.pearson.com/bulletins.
See TCM for reference – p. 31
60
CBT Secure Materials
One week before testing, print and keep in secure storage:
• Student testing tickets
• One per student per test session (ELA/L or Math)
• Contains unique Test Code that students will need to use to access
the test via TestNav (the browser-based application used to
administer PARCC tests)
61
Prepare Materials Needed for
Each Day of Testing
School-supplied materials
• Wooden #2 pencils
• Blank scratch paper
• Calculators for certain grades
• PBT: Required
• CBT: Optional (calculators are available through TestNav)
• Mathematics Tools for certain grades
• CBT: Computers/devices for students and Test Administrator
• CBT: Headphones for ELA/Literacy units
• Accommodations/accessibility materials
• Timing device
See TCM for reference – p. 22–28
• Testing signs
62
Tasks to Complete DURING Testing
63
Tasks to Complete During Testing
• Distribute appropriate test materials for each unit.
• CBT: Ensure Test Administrators have a computer/tablet available. Test sessions
need to be started.
• Monitor test activity.
• Investigate security breaches and testing irregularities.
• Ensure that Test Administrators provide students with appropriate accessibility
features and accommodations.
• Schedule and supervise make-up testing, and for CBT - create Sessions in
PearsonAccessnext.
• Respond to issues – e.g., technology-related situations for CBT.
• Collect materials from Test Administrators after each test unit.
See TCM for reference – pp. 32–39
64
Absent Students
What to do if a student is absent for testing?
•
•
•
•
Students who are absent, become ill, or who can no longer test because of classroom,
school, or technical interruptions during original units may participate in make-up
testing.
Same test security and administration protocols apply.
School Test Coordinators will establish make-up testing schedules for their schools.
Units may be taken out of order for make-up testing only.
When the student is absent:
• Schedule the student for make-up testing.
• PBT: Ensure the student has his or her original test booklet to continue testing.
• CBT: Move the student’s test session into a make-up testing session. Print out make-up
Student Testing Ticket. Start the session and allow the student to log into TestNav.
65
After Each Testing Day
• Ensure Test Sessions have been completed.
• All students are in Completed or Marked Complete status.
• Absent students in Ready status have been moved to a make-up
PearsonAccessnext Test Session or have been removed.
• Do not mark a student’s test as being complete if the student was
absent and is still in “Ready” status.
• Purge the cached test content.
66
Contaminated and Torn/Damaged Test Booklets
• Immediately report an issue to the Department: 781-338-3625.
• Booklets must be replaced.
• Student work must be transcribed.
• Record serial barcode numbers.
• Securely destroy contaminated booklets according to district biohazard protocols.
• See protocols in TCM:
• Contaminated booklet policy – p. 36
• Torn or damaged booklet policy – p. 37
67
Safety Threats and Severe Weather
• School security plan should include a plan for a safety threat or
severe weather.
• See protocols in TCM on p. 39.
• Need to document the situation.
• Immediately report an issue to the Department:
781-338-3625.
• Follow up by submitting a Form to Report a Testing Irregularity
or Security Breach.
68
Tasks to Complete AFTER Testing
69
School Header Sheet
• Complete one per grade/course and subject.
• Band Test Booklets for this group underneath.
• You may have more than one per grade/course and subject.
• Different from MCAS
See TCM for reference – p. 48
70
“Do Not Score” Booklets
• Test Booklets that are
• Damaged (Note: Transcribe student work to a new booklet.)
• Unused but have a Student ID Label affixed
• Used Large-print or Braille booklet (Note: Transcribe student work to a
standard test booklet.)
• Mark Test Booklets by writing across the front cover
• “Do Not Score” OR a large “X”
• Return in nonscorable shipment.
See TCM for reference – pp. 44–45
71
Return Shipping Instructions
• Prepare separate shipments for scorable and nonscorable materials.
• Use boxes from the original shipment for the return shipment.
• Find return shipping labels in the resealable package in the Test Coordinator Kit.
• If additional materials were ordered, use the generic return shipping labels from that
shipment.
• Affix labels to tops of boxes.
• UPS labels
• PARCC/Pearson scorable/nonscorable labels
• Write counts of the boxes being returned on the labels.
See TCM for reference – pp. 47–52
72
Return Shipping Instructions
Important – Return boxes using correct labels:
Scorable or nonscorable Color of PARCC/Pearson label
Scorable
Red
Nonscorable
Purple
See TCM for reference – pp. 47–52
73
Arrange for Pickup
• Call UPS at 800-823-7459 at least 24 hours in advance of pickup.
• When you call:
• Say you are using a return service pickup request for Pearson.
• Provide your
• School address
• Estimated number of boxes
• One of your UPS tracking numbers
• You will receive a UPS confirmation #; keep in case of questions.
See TCM for reference – p. 51
74
Shred Certain Materials
• Used scratch paper
• Generic Mathematics Reference Sheets (grades 5–8 and high school)
• CBT:
• Printed Student Testing Tickets
• Any other school-generated reports or documents, which contain personally
identifiable student information
• Student rosters containing TestNav usernames and passwords
Document the shredding on your chain-of-custody form.
See TCM for reference – p. 47
75
Recycle Certain Materials
• Blank/unused scratch paper
• TAMs
Document shredding and recycling on chain-of-custody form.
See TCM for reference – p. 47
76
After Testing
• Complete Post-Test Certification Form.
•
•
•
•
By June 7
Submit through PearsonAccessnext on the Support tab
Principal needs to sign the form
Retain copy for 3 years
• Keep records for 3 years:
•
•
•
•
Chain-of-custody forms
Rosters showing the names of test administrators and students (by testing group)
PBT: Security barcode for each student’s booklet
Copies of any forms submitted
See TCM for reference – pp. 52–53
77
Resolve Critical Warnings in PearsonAccessnext
• The Department will resolve Critical Warnings for PBT and CBT.
78
Resources and Support
79
PARCC Administration Portal Resources
Resource
Specific http://parcc.pearson.com/ URL
Biweekly test administration
and technology bulletins
Support page
TCM and TAMs
http://parcc.pearson.com/bulletins
Accessibility Features and
Accommodations Manual
Training modules
Sample items, tutorials, and
practices tests
http://www.parcconline.org/parcc-accessibility-features-andaccommodations-manual
Training center
http://parcc.pearson.com/pearsonaccess/
Click on the green dropdown menu and select “Training.” You will
need your user ID and password.
http://parcc.pearson.com/support/
http://parcc.pearson.com/manuals-training/
http://parcc.pearson.com/manuals-training/
http://parcc.pearson.com/
Click on “Test Preparation”
80
Available Training Modules
http://parcc.pearson.com/manuals-training/
Enter your email and then click on “Spring Administration.”
Computer-based Training
Paper-based Training
Both Computer-based and
Paper-based
• Administration of Computer-based
Assessments for Test Coordinators
• Administration of Computer-based
Assessments for Test Administrators
• PearsonAccessnext
• Technology “Readiness” for Schools &
Districts
• Proctor Caching & TestNav Configuration
• Infrastructure Trials: Running a Dress
Rehearsal
• PARCC Paper-based Testing;
Administration Training for Test
Coordinators
• PARCC Paper-based Testing;
Administration Training for Test
Administrators
• Student Registration Import
• Personal Needs Profile (PNP)
• Student Readiness Resources
for PARCC
• Accessibility Features &
Accommodations
81
Support
PARCC Support
For help with PearsonAccessnext, TestNav, shipments, additional orders
• Web: http://PARCC.Pearson.com/Support
• Telephone: 888-493-9888 (6:30 a.m. – 7:30 p.m., Mon. – Fri.)
• Email: PARCC@support.pearson.com
Department’s Student Assessment Services
For policy questions (e.g., test schedule, accommodations, test security)
• Web: www.doe.mass.edu/parcc
• Telephone: 781-338-3625
• Email: PARCC@doe.mass.edu
82
Questions & Answers
83
Accessibility Features &
Accommodations
84
What We’ll Discuss
• PARCC Accessibility Policies – Background
• What’s Different from MCAS?
• PARCC Accessibility Features for All Students
• PARCC Accommodations for
• Students with Disabilities
• ELLs
• Test Administration Considerations
• Personal Needs Profile
85
MCAS and MCAS-Alt in 2016 and beyond
• All Grade 10 students will continue to take high school
MCAS tests to meet CD requirement through class of
2019.
• All students in Grades 5, 8, and 9/10 will continue to
take MCAS Science and Tech/Eng tests.
• All students designated for alternate assessments will
continue to take MCAS-Alt.
86
PARCC Testing Policies
• All member states agreed to align their accessibility/
accommodations and test administration policies.
• In general, PARCC states agreed to
• expand accessibility to more students,
• adopt the MA “non-standard accommodations” (e.g., calculator and
ELA read-aloud for certain students), and
• adopt the use of assistive and other technologies, where possible.
• MA continues to participate in PARCC working group for
Accessibility, Accommodations, and Fairness.
87
Differences Between PARCC and MCAS
PARCC
MCAS
Computer-based, with paper option
Timed tests
Paper-based
Untimed tests
Expanded accessibility for all students;
expanded accommodations for ELLs
Accommodations only available to students
with disabilities; limited accommodations
for ELLs
Individualized graphic organizers and
reference sheets permitted with ESE
approval
504 Plan must be developed for student
with temporary or recently-occurring
disability.
No individualized graphic organizers or
reference sheets permitted
PARCC Emergency Accommodation Form for
student with temporary or recently-occurring
disability; kept on file at school.
88
PARCC Accessibility and Accommodations
Resources
• PARCC Accessibility Features and
Accommodations Manual
www.parcconline.org/parcc-accessibility-features-andaccommodations-manual
• MA Overview of PARCC Accommodations and
Accessibility
www.doe.mass.edu/parcc/participation/MAEducatorsOverview.pdf
89
Overview of PARCC Accessibility
• Many accommodations for MCAS are built into computer-based
PARCC tests and are available to all students as Accessibility Features.
 Accessibility features are also available on paper-based tests, where
appropriate.
• Many Test Administration Procedures are also available to any
student, at the discretion of principal.
• Accommodations are available for students with disabilities and
English learners.
90
Accessibility Features for All Students
Accessibility Features
(Require activation or special preparation prior to testing)
Answer Masking
Color Contrast
Text-to-Speech for the Mathematics Assessments
Human Reader or Human Signer
for the Mathematics Assessments (CBT)
91
Accessibility Features for All Students
Computer-Based Testing
Paper-Based Testing
Respond Using Keyboard
Audio Amplification
Blank Paper
Eliminate Answer Choices
Spell-checker
Flag Items for Review
General Administration Directions Read Aloud and
Repeated
General Administration Directions Clarified
Highlight Tool
Line Reader Tool
Screen Magnification or Zoom Tool
Pop-Up Glossary
Redirect Student to Test
Writing Tools (Bold, Italicize, Underline, Bullet)
Respond Using Pencil
Auditory Aids
Blank Paper
Visual Aids
External spell-checker
Visual Aids
General Administration Directions Read Aloud and
Repeated
General Administration Directions Clarified
Highlighter
Line Reader (Straight Edge)
Magnification Device
Glossary in Footnotes
Redirect Student to Test
N/A
92
Accommodations for Students with Disabilities
PARCC accommodations for students with disabilities include
changes in the:
• Presentation of the test to a student
• Method of response to test questions
• Timing and scheduling of the test
93
Accommodations for Students with Disabilities
Presentation Accommodations
Paper-based Test (including non-disabled students with little or no familiarity with technology)
Large Print Edition
Braille Edition (hard copy only)
Screen Reader Version, with Tactile Braille Graphics, for a student who is blind)
Refreshable Braille Display (for use with Screen Reader Version of ELA/Literacy only)
Assistive Technology (includes a range of devices and applications)
94
Accommodations for Students with Disabilities
(Continued)
Presentation Accommodations
For ELA/Literacy:
•
•
•
•
Human Reader/Human Signer*
Text-to-Speech*
Screen Reader Version *
Embedded ASL Video *
ASL Video for the Mathematics Assessments (Computer-based only)
Human Signer reads/repeats/clarifies Test Directions Only
Student Reads Assessment Aloud to Him-/Herself
* Guidelines for providing these “special access” accommodations are available in the PARCC Accessibility
Features and Accommodations Manual.
95
Accommodations for Students with Disabilities
(Continued)
Response Accommodations
Assistive Technology (e.g., speech-to-text, word prediction)
Human Scribe
Braille Note-taker
Braille Writer
Calculation Device (on Non-Calculator Section of Mathematics Assessment)*
Administrator Monitors Placement of Test Responses
Typed Responses for Paper-based Test (must be transcribed)
* Guidelines for providing this “special access” accommodation are available in the PARCC Accessibility
Features and Accommodations Manual.
96
Accommodations for Students with Disabilities
(Continued)
Timing and Scheduling Accommodations for Students with Disabilities
Extended Time (until the end of school day to complete a test session, or “unit”)
• Extended time should be added to IEP or 504 Plan during routinely scheduled Team meetings.
• It is available without amending IEPs this year only.
• Parents/guardians should be notified in writing (sample letter at
www.doe.mass.edu/parcc/participation).
97
Accommodations for English Learners
Extended Time
(until the end of school day to complete a test session, or “unit”)
Approved Bilingual Word-to-Word Dictionary (also allowed for former ELLs)
(List available at www.doe.mass.edu/mcas/participation/?section=ell)
Human Scribe (Mathematics only)
General Administration Directions Read Aloud, Repeated, and/or Clarified by test administrator
in English or Student’s Native Language
Note: No Translations of PARCC Tests Offered in MA in Spring 2016
98
Test Administration Considerations
The following administration procedures are available to any student, at the
discretion of the principal:
Small Group Test Administration
One-to-One Test Administration
Familiar Test Administrator
Separate or Alternate Location
Frequent Breaks
Specific Time of Day
Specified Area or Seating
Adaptive/specialized equipment, furniture, or lighting
99
Guidelines for Transcribing Student Responses
For student responses that are word-processed, written on blank
paper, in large print booklets, Brailled/Braille-written, or created via
speech-to-text:
• All responses must be transcribed verbatim, either into student’s Test
Booklet or onscreen in TestNav8.
• At least two persons must be present during transcription of all
student responses.
• After transcription, school must shred any written responses that
were not directly entered by student at the time of testing.
100
Transcription Guidelines (Continued)
Transcribing Responses on the computer-based Test:
• Student responses may be entered into TestNav by the Test Administrator
either during the test unit, OR anytime after testing occurs, but before the
online testing window closes.
– If responses will be entered after testing occurs, student should be
scheduled into a separate “session.”
– Once student has responded, have student Exit the test, but do not
Submit the test.
– Test Administrator transcribes responses after logging in as the student.
– Submit the test only after all items have been transcribed.
101
Student Accommodation Refusal
• If a student refuses an accommodation, the school should
document the refusal in writing and keep documentation on
file at the school.
• Optional Student Accommodation Refusal Form (Appendix H)
can be used as documentation.
• The accommodation must remain available to the student
during testing.
• Notify parent if this occurs, and review need for
accommodation at next IEP meeting or when 504 plan is
revised.
102
Online Resources
 PARCC Accessibility Features and Accommodations Manual at
http://parcc.pearson.com/manuals-training/
 MA Overview of PARCC Accommodations and Accessibility at
www.doe.mass.edu/parcc/participation/MA-EducatorsOverview.pdf
 Paper-based Accessibility Features and Accommodations at
http://parcc.pearson.com/manuals-training/
 Generic PARCC Math Reference Sheets for students in grades 58 at
parcconline.org/assessments/administration
 Field Definitions (SR/PNP) at https://ma.pearsonaccessnext.com/ under “Support,”
then “Documentation”
 Training modules at https://parcc.tms.pearson.com/
 Test preparation (practice tests, tutorials) at parcc.pearson.com/
 General PARCC Inquiries at parcc@doe.mass.edu
103
Questions & Answers
104
Session Break
If you are leaving now, please fax your completed
Evaluation Form (781-338-3630).
Thank you for participating.
105
Technology Readiness and Setup
106
Agenda for this Section
•
•
Technology Guidelines & Requirements
Technology Setup
Configure the Network
Proctor Caching
SystemCheck Tool
Proctor Caching & TestNav Configurations in PearsonAccessnext
•
Online Testing Management
• What’s new this year?
• Online Testing Management
• Technical Troubleshooting
•
Infrastructure Trial
107
Technology Guidelines
108
Technology Guidelines
109
Technology Requirements Categories
Minimum Specifications
• apply to existing technology inventories
Recommended Specifications
• apply to existing technology inventories and new hardware
purchases
110
Devices, Operating System, and Browser
Specifications
• Additional TestNav 8 Requirements Documentation
— Operating System Support Diagram
— TestNav 8 User Guide
New Operating Systems Supported
— iOS9
— Mac OS X 10.11
o Firefox and TestNav Desktop App
— Windows 10
o Internet Explorer 11 on all devices
o TestNav Desktop App on
non-touch screen devices
No Longer Supported
—
—
—
—
Mac OS X 10.6
Windows XP
Google Chrome Browser
Internet Explorer 9 & 10
111
TestNav Desktop
•
•
•
•
•
•
Available at http://download.testnav.com/
Runs on Windows, Mac OS X, and Linux Operating Systems
No Java dependencies
No Pop-Up Blocker settings required
Identical student login experience on Chromebooks and iPads
Notes
•
•
The TestNav Desktop App is not compatible with touchscreen devices
The TestNav Desktop App is not compatible with Assistive Technology
• Accommodations and Accessibility Features are supported (Examples: Color Contrast,
Text-to-Speech)
112
TestNav Downloads Page
113
Technology Setup
Technology Setup





Configure the Network
Proctor Caching
SystemCheck Tool
TestNav 8 and Proctor Caching Configurations
Practice Tests and Tutorials
114
Configure the Network
• TestNav 8 Domains and Ports:
• PearsonAccessnext Domain and
Ports:
– *.testnav.com:80, 443
– *.pearsonaccessnext.com:80, 443
– *.pearsontestcontent.com
– *.thawte.com
•
PearsonAccessnext emails:
– *.google-analytics.com (Optional)
– @support.pearson.com
• Pre-caching Local Network Ports:
– 4480, 4481
115
Proctor Caching for TestNav Introduction
Proctor Caching is Pearson-supplied software that is used in conjunction
with TestNav to reduce bandwidth requirements and accelerate the
delivery of test content.
CanStock Photo
Proctor Caching:
• Allows you to pre-cache test content to your local network before a
test.
• Reduces the burden on your Internet Service Provider (ISP) by
eliminating redundancy in requests for test content.
• Stores an encrypted local copy of all pre-cached tests.
116
Proctor Caching – The Network
117
Proctor Caching Requirements
• Proctor Caching runs on Windows and Mac OS X.
• It does not require an underlying server-based operating system.
• Proctor Caching hardware requirements can be found at
http://parcc.pearson.com/technology-setup/.
• TCP Ports include: 80 (Internet), 4480, and 4481 (Local Network).
• Proctor Caching requires a fixed internal IP address.
• Use the SystemCheck Testing Capacity tab for determining your
network capacity during computer-based testing.
118
What’s New for ProctorCache
ProctorCache enhancements this year include:
• A Settings tab which can be used to customize the password used to Purge test
content.
• To access the Settings tab you must be logged on to the Proctor Caching machine and use
the url: http://localhost:4480
• Backend updates to prepare for future enhancements, such as no longer
requiring the Java plug-in to send requests from PearsonAccessnext to
ProctorCache.
PARCC recommends that schools upgrade to the latest version of the ProctorCache
tool to take advantage of these enhancements, but older versions of ProctorCache
will continue to successfully cache and deliver test content if desired.
119
Proctor Caching Setup
•Download the Proctor Caching installer.
•Run the installer and Start the Proctor Caching Service if it is not
already started by the installer.
•Use SystemCheck from a client computer to verify that Proctor Caching
is functional.
•Add a Proctor Caching computer to the TestNav Configuration within
PearsonAccess Next at the district or school level.
• Note: To configure an upstream proxy, refer to the Windows or Mac “Upstream
Proxy Configuration” section in the Proctor Caching User Guide.
120
Demonstration
• Download & Install ProctorCache
• Run SystemCheck
• Setup TestNav Configuration in PearsonAcessnext
• Precache Test Content
121
Download & Install ProctorCache
•
http://download.testnav.com/
122
SystemCheck Tool
•
http://systemcheck.parcc.testnav.com/
123
SystemCheck Tool
124
SystemCheck Tool
125
Configure TestNav Setup
1. Sign in to the PARCC
PearsonAccessnext Training
Center or the PARCC
Massachusetts
PearsonAccessnext website.
2. Select Setup > TestNav
Configurations
3. Select Create/Edit
Configurations;
click Start to launch the
configuration.
126
Configure TestNav Setup
4. Enter a Configuration Name.
5. Using the Organizations
dropdown menu, select your
school or district.
127
Configure TestNav Setup
6. Enter the Computer
Name, IP Address, and
Port, and check “Uses
Pearson Precaching
Software.”
7.Then specify student
response file backup
locations, and click
Create.
128
Completed TestNav Configurations
129
TestNav Configuration Details
Configuration Details allows you to:
• edit the configuration name,
• add additional organizations
to the configuration,
• edit settings, and
• add Precaching computers to
configuration.
130
TestNav Configuration Details
With multiple TestNav settings, note
that you can now:
• change default configuration by
checking or unchecking “Default
computer used for sessions,” and
• delete configurations.
131
PearsonAccessnext and Precaching Setups
• TestNav configurations work from school to district. A school
Precaching machine will take precedence over a district. If a
school does not have a setup, then the district setup will apply.
• The Precaching server option in Session Details will display only
if there are two or more Precaching machines to choose from
at the school or district.
132
Precaching Test Content
• Option 1:
• Choose Precache By Test under the
Setup tab.
• Select the grades and subjects needed,
then select the Precache Server and click
Precache
• Option 2:
• Choose Sessions under the Testing tab.
• Select “Precaching Test Content” from
the Tasks menu and click “Start.”
133
Precaching Test Content (By Test)
• Click “Precache” on the Precache By Test screen.
134
Precaching Test Content (By Session)
• Click “Precache” on the Proctor Caching Test Content screen.
135
Precaching Test Content
• Your Web Browser is not configured to run Java applet.
136
Precaching Test Content
• You might see this error if your web browser is not configured to run
Java applet. This will likely require changing the security setting in the
Java Control Panel on your device, or changing browser settings.
• Reminder: The Google Chrome browser can no longer be used to cache
test content because it does not support the Java plugin.
137
Precaching Test Content
• Proctor Cache - Tests Screen will appear in a second window.
138
Precaching Test Content – Update Cache
• Update Cache from the Students in Sessions screen under the
Testing tab.
139
Precaching Content – Update Cache
• Click Precache to initiate the caching process.
140
Proctor Caching Diagnostics
• Select the Tests tab for information about
test content and caching status.
• Select the Clients tab to monitor client
connectivity.
141
Tests Tab
• Content is displayed at the Test and
Form level.
• Functionality is available to refresh,
reload, or purge selected test
content.
• When clicking Refresh, Reload, or
Purge, a password will be required.
• Clicking on a test name will display
individual items in a test.
142
Tests Tab – Status
OK – Content is cached
Not Loaded – Content is not cached.
Waiting… – Loading the content
Loading… – Loading the content
Failed to load content – There was a failure to load content.
MD5 Check Invalid – MD5 comparison failed.
MD5 Mismatch – MD5 comparison was successful but files did not
match.
In general, any status in red is a critical problem.
143
Clients Tab
• Clients that have connected to TestNav are listed by IP address.
• Clicking on a computer name will display the Client Details screen,
which displays information regarding a particular computer
connecting to Proctor Caching.
144
Clients List Tab – Status
Ok – Client is active
Idle – 5 to 30 minutes since client was active
Long Idle – 30 minutes to 12 hours since client was active
Clients are removed after 12 hours of inactivity.
145
Additional Technical Notes
• Java runtime is included with Windows install of Proctor Caching.
• Java runtime plugin is required for PearsonAccess pre-caching
functionality. Verify that your browser is configured for Java and that
the IP address of the Proctor Caching machine is added to your
browser’s exception list.
• The Google Chrome browser cannot be used to precache test content
since it no longer supports the Java plugin
146
Questions & Answers
147
next
PearsonAccess
Online Testing Management
148
Agenda for This Section
• PARCC Technology Crosswalk
• Online Testing Management
Create Sessions
Manage a Session
Students in Sessions
• Technical Issues During Testing
Scenarios
Resuming Students
• TestNav Expected Behaviors
149
PARCC Technology Crosswalk
• The PARCC Technology Crosswalk provides an overview of
recent enhancements made to both PearsonAccessnext and
TestNav. Some of the enhancements include:
PearsonAccessnext
• Lock/Unlock Units (instead of seal codes)
• Test Session Accommodation Indicators
• Import/Export TestNav Configurations
• TestNav Secondary Save Locations for
•
•
•
mobile devices
New Text-to-Speech Text-Only option
New Non-Screen reader AT option
Update to Student Testing Tickets
TestNav
• TestNav Desktop App
• Spell-check
• Review Menu
• Practice Tests & Tutorials in Apps
• TI Calculator on Practice Tests
• Line Reader Mask Tool
• Spanish Internationalization
150
Online Testing Management Resources
• Assessment Capacity Planning Tool
• Helps schools determine how many students they can test with the devices
and space available.
• Training Modules
• Walk-throughs for PearsonAccessnext and administration processes.
• Manuals & User Guides
• Documentation available for processes and requirements.
• Accessibility Features and Accommodations Guidelines
• Documentation regarding Accessibility Features and Accommodations.
• Infrastructure Trial Readiness Guide
• Walk-through of how to simulate a real day of testing in our training site.
151
Demonstration
•
•
•
•
•
•
•
Create a Session
Print Student Testing Tickets
Start the Session
Monitor Testing
Add a Student to the Session
Change a Student’s PNP
Resume a Student
152
Online Testing Management
153
Online Testing Management
154
Online Testing Management
155
Online Testing Management
156
Online Testing Management
157
Online Testing Management
158
Online Testing Management
159
Online Testing Management
160
Online Testing Management
161
Online Testing Management
162
Online Testing Management
163
Online Testing Management
164
Online Testing Management
165
Online Testing Management
166
Online Testing Management
167
Online Testing Management
Important Notes for Make-Up Testing:
• Schools can choose to move students who miss a day of testing into
separate make-up sessions, or they can leave students in their original
sessions and manage their make-up testing using the Combined View.
• Set Section Resume will not be used for Spring 2016
• Documentation: The Make-Up Testing Directions for Computer-Based
Testing guide can be found on Avocet.
168
Online Testing Management
Important Notes for Online Testing Management:
• Human Reader or Human Signer: Students with this accommodation
will need to be grouped in a separate session and the session will have
the “Proctor Reads Aloud” option checked.
• Text To Speech: Students with this accessibility feature can be in
sessions with other students. You can test these students in the same
room if headphones are used.
169
Online Testing Management
Incorrect PNP has been assigned to the student…
• Testing Has Not Started: PNP options can be updated at any time before the
student begins testing. After the PNP is updated for the student then go to the
session that the student is in and click “Update Cache”.
• Testing Has Started: Only certain PNP options can be changed without removing
the student from the session (Examples: Answer Masking or Color Contrast).
Other PNP options will require that the student be removed from the session
before the PNP can be updated (Examples: Text-to-Speech or Spanish). Then the
student can be re-added to the session after changing a student’s PNP.
Remember to click “Update Cache” after the student has been re-added to the
session.
170
Technical Issues During Testing
Common Error Codes
• 1001: “Your test has been saved. Please notify your test administrator.”
• Early Warning System initial message, does not indicate the issue, another error code will
follow
• 1009: “Unable to download test content”
• Network connection issue between the testing device and Pearson servers.
• 3005: “TestNav has detected that another application attempted to become the
active window”
• This could be caused by pop-ups in the background, power saving features, or system key
combinations like ctrl+alt+del
• 8026: “Unable to connect to the proctor caching computer. Please contact your
administrator.”
• Network connection issue between the testing device and the local Proctor Caching device171
Technical Issues During Testing
• 9059: “The username or password you entered is incorrect.”
• This will be more common this year because more students will be
using the TestNav Desktop App.
• If the username/password being used is accurate, the student
may be on the incorrect login page.
• “Massachusetts” or “PARCC Training”
• To get on the correct login page click
the User icon in the top right and
select “Choose a different customer”.
Then pick the correct page from the
Apps Home Screen.
172
Technical Issues During Testing
What to do?
• Resume the student in PearsonAccessnext
• Have the student log in again on the same testing device
• If the same error occurs repeatedly, or if the same error is affecting
multiple students, contact your Technology Coordinator
• Do not move the student to another testing device unless the student
safely exits the test using the log out feature. This is to help prevent
student responses from becoming more difficult to retrieve.
• If the school has set up secondary save locations in the TestNav Configuration
for all of the device-types this step can be ignored. TestNav will always look in
the primary and secondary save locations for a Student Response File when
173
the student logs into the test.
TestNav Early Warning System and Error Codes
TestNav Error Documentation:
• TestNav 8 Online Support:
https://support.assessment.pearson.com/display/TN/TestNav+8+Online+Support
• EWS Triggers:
https://support.assessment.pearson.com/display/TN/Early+Warning+System+Triggers
• TestNav Error Codes:
https://support.assessment.pearson.com/display/TN/Error+Codes
• SRF and Log Files:
https://support.assessment.pearson.com/display/TN/Find+SRF+and+Log+Files
174
TestNav Expected Behaviors
Not all problems have error messages, and not all problems are technical issues.
• The TestNav Expected Behaviors document is available on Avocet. It is designed
to help users who encounter behaviors in TestNav that are different than
anticipated or do not appear to be working properly, but are non-critical
limitations or are working as designed.
• Examples:
• The Notepad cannot be resized
• The Exhibit cannot be resized
• Students cannot Copy/Paste passage text in ELA assessments, only text that they write
themselves
• A question still appears as Not Answered in the Review menu unless all parts of the
question are answered
• The Magnifier tool will not magnify the display on the TI-84 Graphing Calculator
175
Questions & Answers
176
Infrastructure Trial
177
Agenda for this Section
•
•
•
•
•
•
Introduction
Infrastructure Trial
Who Should Be Involved?
Where To Start?
Technology Setup
PearsonAccessnext Setup
•
•
•
Create Sample Students
Create Sessions
Session Management
• Recommendations
178
Introduction/Purpose
Dress Rehearsal
The purpose of an infrastructure trial is to confirm that:
•
•
•
•
TestNav is configured correctly
Devices can successfully run TestNav
Network will bear the full load
Participating staff know what to do for PARCC computer-based
assessments
• Students are familiar with the computer-based tools and format
179
Infrastructure Trial Preparation
Prior to the Infrastructure Trial there is a Technology Setup that needs to be
completed by Technology Coordinators, and a set of tasks in PearsonAccessnext that
needs to be completed by Test Coordinators will need to complete. The duration of
these setup tasks can vary from school to school.
The Infrastructure Trial should take approximately 60 minutes to administer.
Schools are encouraged to provide any feedback on the Infrastructure Trial to LEAs.
LEAs should contact your State PARCC Test Lead with feedback and/or concerns
regarding software or hardware issues.
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Infrastructure Trial – Who Should Be Involved?
You should involve all LEAs and school personnel responsible for participating in a
computer-based assessment. It provides the opportunity to collectively evaluate
the test environment and identify and resolve potential issues prior to the PARCC
Test. For example, you would want to include:
– Test Coordinators
– Test Administrators
– LEA and school technology staff
– Student participation is recommended
District and/or School?
It is up to districts and schools to decide if the Infrastructure Trial needs to be
completed at the district level or at the school level.
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Infrastructure Trial - Where To Start
The Infrastructure Trial is conducted using the PearsonAccessnext Training site at
http://parcc.pearson.com/pearsonaccess/.
Verify that all staff members participating in the trial have received user IDs and
passwords for the PearsonAccessnext Training site. Also have staff members review
the Manuals and Training Modules.
Refer to the PARCC Infrastructure Trial Readiness Guide for complete instructions.
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PearsonAccessnext Setup
Schools or Districts will need to complete the following in
PearsonAccessnext prior to the Infrastructure Trial:
• Create Sample Students
• Create Sessions
• Print Student Testing Tickets
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Demonstration
•
•
•
•
Create Sample Students
Create Sessions
PreCache Test Content
Print Student Testing Tickets
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Create Sample Students
•
•
•
•
Log into the PearsonAccessnext Training Site.
Choose the 2016 Spring PARCC Administration.
Click Setup and select Students.
Select Generate Sample
Students from the Tasks menu.
• Click Start to continue.
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Create Sample Students
• Complete the Generate Sample
Students screen.
• Recommended: Add the Sample
Students to a Class
• Click Generate to complete the
process.
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Create Sessions
• Go to the Testing tab and click Sessions.
• From the Select Tasks dropdown menu, select Create/Edit Sessions,
and click Start.
A session includes all of the units for a subject and may be scheduled across one or more
days. Sessions are scheduled by subject and the group of students testing that subject
together (as set up in PearsonAccessnext for computer-based testing).
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Create Sessions
• Complete Session Details
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Create Sessions
• Add Sample Students to a Session by Class
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Session Management
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Session Management
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Session Management
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Session Management
Resuming, Marking Students Complete
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Infrastructure Trial
Ready to Begin Your Infrastructure Trial?
• Technology Setup Complete
• Practice with Student Tutorials and the Practice Tests.
• PearsonAccessnext Training Site setup has been completed
and student testing tickets have been printed.
• Reviewed Infrastructure Trial Guide
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Infrastructure Trial
What to do during the Infrastructure Trial
 Prepare
 Conduct
 Closing & Lessons learned
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Questions & Answers
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Support
PARCC Support
For help with PearsonAccessnext, TestNav, shipments, additional orders
• Web: http://PARCC.Pearson.com/Support
• Telephone: 888-493-9888 (6:00 a.m. – 8:00 p.m., Mon. –Fri.)
• Email: PARCC@support.pearson.com
Department’s Student Assessment Services
For policy questions (e.g., test schedule, accommodations, test security)
• Web: www.doe.mass.edu/parcc
• Telephone: 781-338-3625
• Email: PARCC@doe.mass.edu
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If you are leaving now, please fax your completed
Evaluation Form (781-338-3630).
Thank you for participating.
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