Focus on Reports
Session 8
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FM_Installment Modification by Organization
Report Purpose
• To provide a single report that shows
all installment changes made to
endowment, gift, capital, state, local,
and FA award installments.
• To report changes in a consistent
manner that is useful to both award
managers and central offices.
The report has 3 Tabs
1. Installment changes to State, Local, EI & DI awards
2. Installment changes to Endowment,
Gifts, and Capital Project Awards
3. Installment changes to F&A awards
State (‘S’)
Local (‘L’)
The UBO creates a new installment at the beginning of each
fiscal year as part of the annual budget process. Thereafter,
changes are made via submission of an ICOM form by the award
manager.
Institutional
The UBO creates a new installment periodically as new gift and
endowments are received in accordance with the nature of the
Gifts (‘DI’) &
Endowments (‘EI’) terms of the commitment.
Restricted and
ITS updates installments twice a year in January and June as
Unrestricted
determined by the BOV endowment and income payout %.
Endowments (‘ER’
& ‘EU’)
Restricted and
Unrestricted Gifts
(‘DR’ & ‘DU’)
ITS updates installments monthly, reflecting the total gifts
deposited that month.
Capital Projects
(‘LP’ & ‘SP’)
ITS creates and updates only one installment per award as
needed.
F&A
(‘FA’)
Financial Analysis creates a new installment at the beginning of
the fiscal year for the preliminary estimate of the F&A distribution.
In May, installment modifications are made for actual F&A
distributions thru April YTD. In July, installments are adjusted for
actual distributions for the prior fiscal year.
UBO Change Types
Type
Reason
OI
Original Installment
MP
Modification – Permanent
MC
Modification – Carry forward
MT
Modification – Target
TI
Target Installment
TM
Target Modification
ITS Change Types
Type
Reason
ITS - Gift
Gifts
ITS – Endow Inc
Endowment Income
ITS – Other
Other
ITS – Refund
Refunds to Donors
ITS – Trsf In
Transfers In
ITS – Trsf Out
Transfers Out
Questions