Oregon State University Retirement Association (OSURA)
Minutes of the Board Meeting
Tuesday, January 7, 2003
Present: Bill Brennan, Les Dunnington, David Eiseman, Gale Hazel, George Keller,
Kathy Meddaugh, Jean Peters, Marilyn Sarff,
Absent:
Irma Delson, Bill Wilkins
Approval of Board Meeting Minutes: The Minutes from the November 12, 2002
OSURA Board Meeting were approved as written with one correction. Under the
January Program topic, the sentence should read, “The consensus of the Board was that
this event should be advertised to all retirees, not just to the members.”
Treasurer’s Report: The current balance in the OSURA account is $1,385.49.
Current Business:
 OSURA-ALL Document: Les Dunnington reported that the ALL Board
approved the OSURA-ALL document. From this date forward, future OSURA
Board meeting minutes will be forwarded to the ALL Board for their information.
Lois Goering has been identified as the ALL member who should receive the
OSURA minutes.
 Drug Issues Program: There was a brief discussion dealing with logistics for the
upcoming OSURA presentation on January 23rd. The Board also recommended a
few wording changes on the postcard invitation. Gale Hazel agreed to incorporate
the changes and send another draft to the Board for their approval.
 Tour of the Pauling Collection: George Keller suggested that there be two
sessions; one in the late morning, and one in the early afternoon on March 20th.
Tour groups need to be relatively small, about 20. George suggested that this
event be advertised to members only. Postcard invitations should be mailed the
first part of March.
 OSURA-ALL Associate Membership: Jean Peters urged the Board to approve
new wording in the OSURA Bylaws that would include an OSURA associate
membership. She recommended that a paid, non-voting associate membership be
considered for those who serve on the ALL Board and Curriculum Committee, for
example. The Board discussed this idea, then requested that Les Dunnington and
George Keller compose new language to modify the Bylaws that would include
an associate membership. The proposed language for the associate membership
will be voted on by the full Board at the next meeting.
 Annual Meeting: In preparation for the upcoming Annual Meeting, the following
assignments were made:
Annual Meeting Planning Committee – Full Board
Publicity, Newsletter – Gale Hazel (invitation), Irma Delson (newsletter)
Refreshments – Marilyn Sarff
Program – David Eiseman
Nominating Committee – Bill Wilkins, Bill Brennan, Kathy Meddaugh
Business Meeting, Elections – Les Dunnington
Other Board decisions:
 Refreshments should include options for those who are diabetic, i.e.,
vegetables and fruit.
 The next newsletter should include information about the annual meeting,
future events for 2003-2004, and possibly a feature story about an OSU
retiree.
 Gale Hazel volunteered to invite President White to speak at the Annual
Meeting.
 Marilyn Sarff will research ideas for door prizes.
 Management of Membership and Mailing Lists: Kathy Meddaugh reported
that she has compiled names and addresses for approximately 1000 former OSU
employees (faculty and staff). She also announced that she is planning to retire
this coming fall, so arrangements need to be made to deal with how this list will
be managed in the future. At the Board’s request, Kathy will prepare a written
report, to be discussed at our next meeting, outlining issues related to access and
use of the list, and some possible solutions or recommendations. Gale Hazel will
send an up-to-date listing of current OSURA Board members to update Kathy’s
list. Gigi Bruce (President’s Office) is currently working on an OSU emeriti email
listserv, and Kathy mentioned she would like to include this data into her list also.
 Membership Recruitment: Gale Hazel shared a mock-up of an OSURA
membership card she had designed. After a brief discussion, the Board voted to
approve the card. The membership card will be sent to those who become
members in 2003-2004, and will include the electronic signature of the OSURA
President. In addition, the Board supported the idea of a joint promotional letter
that describes the various university retirement organizations. This letter could be
sent or given to new retirees. Costs to produce and mail this piece would be split
between the organizations represented in the letter. Jean Peters will continue
conversations with other retiree organizations (AROPE, ALL, etc.) about this
project.
 OSURA Budget Development-Business Plan: Due to Bill Wilkins absence, this
topic was tabled until the next Board meeting.
Next Meeting: Tuesday, February 4, 2003: 10:00 a.m.– noon, OSU Foundation,
Christensen Room.
Meeting Adjourned: After no further discussion, the meeting adjourned at 12 noon.