Item 4.A-May 10, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Rhonda J. Dome
Position #(s): 17045
(current classified #40330)
Current Title: Operations Accountant (CONT)
Current Range: 4
(JCC: 77251;E) (current classified title: Management Analyst IV)
(current classified: 39-10)
Department: Controller’s Office
College/Division: VPAF/Business and Finance
Account #(s): 1101-104-0901
Action Proposed: (check all that apply) CLASSIFIED TO ADMINISTRATIVE FACULTY
( ) New position:
Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Vacant
University Controller
____________________________________________________________
Director/Chair/Dean
Tom Judy
Associate vice President, Business & Finance
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Ron Zurek
Date
Vice President, Administration and Finance
Action Approved by the Provost/President (Completed by Faculty HR):
77251 Range:
4
Pos #(s): 17045
JCC:
EEO: 3D
Eff: 5/1/2013
Operations
Accountant
(CONT)
Approved Title:
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Operations Accountant
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Operations Accountant reports directly to the University Controller and is responsible for
managing the day-to-day accounting functions of the Controller’s Office, including administering the
university’s system-wide computerized financial accounting system and other university-related
financial computer systems; supporting the technical aspects of the computerized financial accounting
system and serving as the campus representative for any new system development and installation;
assisting the University Controller in developing and monitoring effective financial policies and
procedures for the university; and, as requested, assisting, advising and providing information to
financial accounting system users.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Management of the Daily Accounting Functions
 Manages the day-to-day accounting functions of the Controller’s Office
 Performs daily banking which includes approving wire transfers, processing payroll funding
transfers, reviewing/approving/processing the ACH wire transfers and make appropriate
financial entries and notifying departments of deposits Approve and sign all checks that are
$10,000 or greater; responsible for all hand written checks
 Maintain and approve security clearance for staff who have access to the bank accounts
 Serves as the campus representative for and working with the NSHE’s system-wide
computerized financial accounting system and other university- and campus-related financial
computer systems, including understanding of and hands-on familiarity with operations of the
technical aspects of the various systems
20% - Assistance to Users of the Financial Accounting System
 Provide technical assistance, consultation, guidance and information to campus users of the
university’s financial accounting system
 Provide individualized training to campus users
15% - Development and Implementation of New Financial Systems
 Assist in the development and implementation of new and upgrades to financial computer
systems support for the administrative processes of the university, including independent
service providers’ applications
 Serve as the “super user” and subject matter expert when representing the Controller’s office
to vendors and system design teams
10% - Development, Interpretation and Monitoring Financial Policies and Procedures
 Develop, interpret and monitor effective financial policies and procedures for the university in
cooperation with other campus and Controller’s Office administrators in accordance with
campus, system and other requirements and regulations
10% - Design and Preparation of Special Reports
 Design and prepare special reports using existing data and information extracted from the
university’s financial accounting system
Position Description – Operations Accountant
Page 3
5% - Financial Statement Preparation Assistance
 Assist in the preparation of year-end financial statements
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The incumbent makes independent decisions regarding banking transactions, accounting entries and
software modifications and consults with the University Controller with regard to fundamental changes
in internal or external software applications. The incumbent provides information to system developers
for the design, enhancement and upgrade of automated systems.
Impact: Incorrect decisions and errors in judgment which result in improper accounting treatment or
providing erroneous information could;
 reflect negatively upon the department and division and could result in disallowed costs
 affect the relationship the university has with vendors
 cause loss of user confidence in the ability of the Controller’s Office to effectively resolve
problems
 result in unnecessary difficulties or instability with the technical aspects of the financial
accounting system and internal support systems
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Enterprise-level administrative software for financial, payroll and cashiering functions
 Fund accounting concepts, with emphasis in a college/university, governmental or non-profit
environment
 Appropriate internal accounting controls
Skills:




Experience assisting with preparation of financial statements and related reports
Well-developed computer skills using spreadsheet and query software
Good interpersonal and written/verbal communication skills
Good organizational skills
Ability to:
 Analyze and interpret related financial data
 Reason logically
 Use various query software tools to extract data and develop special reports
 Work cooperatively and effectively, either individually or as a member of a team or committee
Position Description – Operations Accountant
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Campus users of the financial accounting
system
Individual managers and staff within the
Controller’s Office
Programmers/analysts
Budget officers
University Controller
Vice presidents and president
Internal auditors
External
Vendors
System and independent auditors
System institutional representatives
involved with implementation and
management of the comprehensive
financial accounting system
Chancellor’s Office staff
Reason for Contact
To provide service and resolve problems
To provide direction and advice, assist in resolving
problems and request data/information
To resolve problems and define and request services
To provide data/information
To resolve problems, provide data/information and
provide assistance as requested
In the absence of the University Controller, to respond to
requests for information
To answer questions and provide information
Reason for Contact
To provide information and assist in resolving payment
questions
To answer questions and provide information
To share information, work cooperatively on projects
and assist in resolving problems
In the absence of the University Controller, to provide
information and resolve problems
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a. Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b. Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and five years, or a Master’s Degree and three years, of relevant
professional experience with college and university, non-profit or governmental accounting
Preferred license or certificate: None
c. Indicate any license or certificate required for this position.
None