Item 2.F-June 8, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Controller’s Office
College/Division: Vice President,
Administration and Finance
Account #(s): 0000-000-0000 (Integrate Tech Fee)
Action Proposed: (check all that apply)
2
(X) New position: Proposed Range:
Proposed Title: Functional Analyst/Quality Control Specialist (CONT)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
________________________________________________________
Employee’s Signature
____________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Shirley Chambers
Manager, Student Accounting
____________________________________________________________
Director/Chair/Dean
Thomas L. Judy, Assoc. Vice President,
Business and Finance
Approved for Salary Placement Committee review.
Pres/Vice Pres/Vice Prov Signature
__________________
Date
Ronald M. Zurek,
Vice President, Administration and Finance
Date
Date
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 3J
CUPA Code: CM5521
Exempt: Yes or No
Job Class Code: 67262
Census Code: 111
Range: 2
Effective Date: 6/1/2012
Approved Title: FUNCTIONAL ANALYST / QUALITY CONTROL SPECIALIST (CONTROLLER)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Functional Analyst/Quality Control Specialist (CONT)
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Functional Analyst/Quality Control Specialist (Business and Finance/Controller’s Office) is
responsible for ensuring data integrity in the PeopleSoft Student System for student accounting
(cashier’s and loan office) functions. This position conducts functional systems testing, troubleshoots
functional problems, and creates and runs quality control reports and other system queries for data
extraction. This position works closely with the Manager of Student Accounting, the Business Data
Analyst and Information Technology (IT) to ensure timely and efficient solutions for all softwarerelated functional needs within the student system. The position reports to the Manager, Student
Accounting.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Data Integrity/Quality Control
 Maintain and oversee data integrity including management and quality control of student
accounts and fee payments
 Troubleshoot functional problems, making a determination if the problem is functional or
technical
 Coordinate technical issues with the Manager of Student Accounting and the Business Data
Analyst
 Write and run quality control reports aimed at error detection and resolution within the Student
Accounting areas using the PeopleSoft student system
 Assure error resolution among Student Accounting staff
 Conduct Student Accounting system functional testing
 Design and run system queries for identifying system data integrity errors
 Ensure compliance with government technical reporting standards, oversees external data
transmission to third party governmental agencies, e.g. Dept. of Education, Dept. of Defense,
etc.
 Assist with staff training in Student Accounting in the functional use of the student information
software
 Assist with the analysis of workflow within Student Accounting to ensure maximum data
integrity
 Assist with the evaluation of effectiveness of Student Accounting workflow
 Assist with identifying necessary changes in operating policies and procedures as a result of
software limitations/capabilities
 Assist with the management of Student Accounting web applications
25% - Support Student Accounting Office Functions
 Facilitate updating of specific student billing records
 Develop reports for third party billing
 Prepare for test system updates prior to implementation
 Develop specific regular reports to facilitate administrative and accounting office needs (i.e.,
bank reconciliation and fee distribution)
 Develop ad hoc reports based upon specific data requests by administration.
Position Description – Functional Analyst/Quality Control Specialist (CONT)
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25% - Data Extraction/Assessment
 Extract data that assists in determining the effectiveness of student information system
functional user productivity in Student Accounting
 Assist with the development of reports to be used by campus end users
 Oversee the accuracy of ongoing operational data to support Student Accounting
 Assist and support the Manager of Student Accounting by providing data to make decisions
about improvement of Student Accounting functional processes
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
This position exercises independent judgment in the development and implementation of
methodologies that support quality control and data integrity. Technical knowledge and decision
making is applied to resolve problems and create queries to support the goals of the position. The
Analyst makes recommendations and reviews opportunities with the Manager, Student Accounting.
The Manager will be consulted in the assignment of projects, reporting needs and goals for the
position.
Level of Impact:
The effectiveness of Student Accounting is dependent upon producing accurate and timely data. The
impact of inattention to data integrity directly affects the university’s ability to bill and collect student
fees. Failure to provide accurate and timely data could result in the inability of the office to collect
student fees. Failure to identify functional user errors could result in high error rates in data entry and
delays in processing student billings and payments, resulting in student dissatisfaction and loss of
cash flow. The reporting of inaccurate information to federal and state agencies could result in the
loss of Title IV for the University.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Strategies for ensuring data integrity
 Student accounting data
 Structured Query Language (SQL)
Skills:
 Documentation of process, data sources and procedures
 Excellent planning and organizational skills
 Advanced proficiency in use of a personal computer and current software applications
including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and
email)
 Strong interpersonal skills with the ability to work independently and as part of a team
 Analytical, decision-making, and problem-solving skills
 Excellent verbal and written communication
Position Description – Functional Analyst/Quality Control Specialist (CONT)
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Ability to:
 Design and develop data queries
 Troubleshoot functional user student information system problems
 Design and train users in effective data control measures
 Communicate effectively to a variety of audiences in technical and non-technical terms
 Define problems, collect and analyze data, establish facts, draw valid conclusions and make
recommendations based on the data that will improve business processes and data integrity
 Work independently and as a collaborative team member
 Effectively manage short and long-term projects
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Maintain and analyze detailed data
 Work cooperatively with students and faculty as related to inquiries concerning student data
 Maintain confidentiality of sensitive information
 Work with diverse populations
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Student Accounting staff
Reason for Contact
To educate faculty and staff in Controller’s Office and Student
Accounting office in best practices in maintaining data integrity
Information Technology (IT)
To collaborate with IT to ensure sound technical environments
that support accuracy and predictability in data processing
Business and Finance and
Controller’s Office staff
To work with staff to define reporting needs that will result in
improved data quality and integrity
Institutional Analysis (IA)
To keep IA apprised of coding schemes, changes in data
definitions and changing policies that affect data quality and
reporting
External
NSHE institutions
Reason for Contact
To maintain communication with NSHE institutions to determine
the effectiveness of best practices in NSHE data quality control
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years or a Master’s Degree and one year of experience
working in business application data analysis, data extraction and custom reporting
Position Description – Functional Analyst/Quality Control Specialist (CONT)
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None
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