Item 3.M-Nov. 20, 2009
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 17604
Current Title: Associate Director, Admissions for Transfer Students
Current Range: 4
(JCC:86890;3A;CA2076;CC023;E)
Department: Admissions
College/Division: Enrollment Services /
Vice President, Student Services
Account #(s): 1101-105-0501
Action Proposed: (check all that apply)
( ) New position : Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Coordinator, Transfer Recruitment
(X) Proposed Reassignment from Range 4
to Range 3
( ) Revised PDQ only (no change in range or title)
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC
(Current or
new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Steve Maples
Director, Admissions & Ops
____________________________________________________________
Director/Chair/Dean
Melisa Choroszy
Assoc. Vice President, Enrollment Services
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #: 17604
EEO Code: 3A
CUPA Code: CA2076
Exempt: Yes or No Census Code: 023
Job Class Code: 86943
Range: 3
Effective Date: 11/1/2009
Approved Title:
Coordinator, Transfer Recruitment
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 2/5/2008
Position Description – Coordinator, Transfer Recruitment
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator for Transfer Recruitment conducts comprehensive market analyses and develops
cutting edge and effective recruitment plans that will increase the enrollment of transfer students from
diverse geographical locations, educational backgrounds, and personal experiences. This position
serves as the primary liaison to the College Deans and their Recruitment and Retention Coordinators
for the purpose of insuring college coordination throughout the transfer admission, credit evaluation,
and enrollment process. The Coordinator reports to the Director of Admissions.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
80% - Recruitment of Transfer Students
 Develops and implements cutting edge, effective recruitment strategies resulting in the
enrollment of qualified transfer students
 Establishes UNR offices and transfer advising at Nevada, Good Neighbor and out of state
Community Colleges
 Coordinates (with UNR college recruitment coordinators) all outreach activities from initial
contact through the advisement and enrollment of transfer students
 Plans, promotes, and conducts campus visit programs for potential transfer students
 Follows up with transfer student campus visit participants regarding application to and
enrollment at the University
 Coordinates the transfer student advising and registration programs
 Develops and maintains transfer agreements with all Nevada Community Colleges and other
high volume feeder community colleges
20% - Market Analysis and Recruitment
 Assists the Director with market segment analyses utilizing statistical modeling probability as a
means of maximizing enrollment yield from eligible markets; develops strategies to maximize
enrollment yield from application and admit activity
 Provides direct service to clients as well as training the staff to counsel and advise prospective
transfer students through all stages of the admission cycle: inquiry, application, admission and
registration
 Answers inquiries, collects completed applications, conducts preliminary evaluation of
applicant admissibility, makes admission recommendations, and when necessary, provides
students with alternative admission options
 Anticipates and resolves complex problems relating to admission, financial aid, scholarship
opportunities, and housing
 Guides transfer students through the steps, procedures and policies required to reach the
enrolled student stage
 Initiates and maintains contact with prospective students and their parents through one-on-one
appointments, email, phone calls and direct mail
Position Description – Coordinator, Transfer Recruitment
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3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
I
Level of Freedom:
The incumbent has considerable latitude for independent action in the area of recruitment of transfer
students and is evaluated on intermediate term results of actions but not normally on specific
procedures used. The Coordinator presents changes and recommendations in program operation and
scope to the Director of Admissions for approval.
Impact:
The ability to meet transfer student enrollment projections directly impacts the university’s budget as
well as the growth and expansion of its academic programs. This position has a significant impact on
the quality and diversity of transfer students. Increasing transfer student enrollment is one of the
university’s top priorities. The enrollment growth is critical to the university. This position is critical for
the continued growth of the university and increasing the quality and diversity of the university’s
transfer student body.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Recruitment/marketing analysis including knowledge of statistical modeling methodologies
 Higher education policies and procedures in area of student recruitment, admissions, and
retention
 Strategies for the recruitment of transfer students
 Issues of access to higher education facing prospective transfer students and their families
 Diversity Issues
 Successful transfer student initiatives resulting in increased enrollment of transfer students
Skills:
 Excellent oral and written communication to:
o Speak effectively on behalf of the University
o Communicate with students, faculty, staff, administrators, and local high schools
o Include public speaking and presentations to a wide variety of audiences
 Organizational and time management with attention to detail necessary to establish priorities,
handle workloads, evaluate outcomes and manage multiple activities to meet goals
 Analytical, decision-making, and problem-solving skills
 Interpersonal and human relations
Ability to:
 Create, develop, implement, evaluate and update recruitment programs, events, and activities
 Be flexible, take initiative, and work independently, creatively, and efficiently with little direct
supervision and with considerable latitude for initiative and independent judgment
 Provide concise information regarding transfer admission to groups of potential students
 Maintain confidentiality of sensitive information
 Act with tact and diplomacy and in a positive and productive manner
 Provide clear and concise direction
 Acknowledge the value of diversity in the workplace and accept differences in opinions,
thoughts, cultures, and lifestyles
 Maintain professional business and work ethics and standards
Position Description – Coordinator, Transfer Recruitment
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Manage and develop staff to maintain required level to perform and to achieve unit and
university goals
Work as a collaborative team leader
Manage resources effectively and efficiently
Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Director of Admissions,
Associate Vice President of
Enrollment Services and Vice
President of Student Services,
Provost and President Offices
Academic Deans and
representatives
Faculty and staff
Reason for Contact
To be accountable for assigned functions, to advise and inform of
trends and activities in southern Nevada, and to resolve problems
and serve as staff support
External
Prospective transfer and nontraditional students and families
Reason for Contact
To counsel, advise, provide information and services, respond to
inquiries, and resolve problems to enable students to achieve their
educational objectives
To provide information and services regarding transfer
admissions, special programs and events, schedule visits, resolve
problems, initiate and respond to requests for recruitment and
financial aid presentations
To provide information, services, help organize and promote
community organizations events and activities geared toward
promoting access to higher education for prospective students.
Participates in Community Leaders’ Organizations
Community college counselors,
teachers, and administrators
Community contacts
To collaborate with and coordinate special events geared toward
transfer recruitment, advisement and orientation; support
To provide training necessary to accomplish enrollment goals
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and three years of experience with transfer and non-traditional
students, as well as diverse public contact in a multicultural environment
Preferred Licenses or Certifications: None
Position Description – Coordinator, Transfer Recruitment
c.
Indicate any license or certificate required for this position.
None
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