Item 3.F-February 14, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Monika Mala
Position #(s): 11918
Current Title: Coordinator, GEAR UP Ambassador Program
Current Range: 2
(JCC:67287 )
Department: Academic & Opportunity Support Programs
(move from SL/ETHN)
Account #(s): 1320-105-1371
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
College/Division: Enrollment
Services / Student Services
( ) Title Change, Proposed Title:
(X) Proposed Reassignment from Range 2 to Range 3
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
___________________________/________________________________
Rita Escher, Director, Academic and Support Programs
Immediate Supervisor’s Signature
____________________________________________________________
Director/Chair/Dean
Melisa Choroszy
Associate Vice President, Enrollment Services
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67287 Range:
3
Pos #(s): 11918
JCC:
EEO: 3A
Eff: 2/1/2014
Approved Title: Coordinator, GEAR UP Ambassador Program
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 6/1/2012
Position Description – Coordinator, GEAR UP Ambassador Program
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator of the GEAR UP Ambassador Program (Gaining Early Awareness and Readiness for
Undergraduate Programs), coordinates the University of Nevada, Reno statewide outreach efforts to
middle school students in schools that have been identified by the Nevada System of Higher
Education (NSHE). The Coordinator oversees retention efforts through the GEAR UP Mentor
program which services GEAR UP scholars currently attending the University. Reporting to the
Director of Academic and Opportunity Support programs, the Ambassador designs, implements and
assesses the program to educate and assist first-generation college students and their families
regarding college admissions requirements and financial aid planning. The Coordinator supervises the
work of student mentors and graduate assistants to carry out activities which encourage the
persistence of current college GEAR UP Scholars. The position coordinates all reporting to the
Nevada Department of Education (NDE) and NSHE.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60% - Program Management
 Coordinate the University’s “Start Thinking About College” (STAC) Program for the NSHE
GEAR UP identified schools, designed to improve the college-going rate of low-income, firstgeneration college-bound students
 Design, implement and assess programs designed to educate and assist first-generation
college students and their families regarding college admission requirements and financial aid
planning
 Serve as the “point person” for college-related inquiries from assigned GEAR UP middle and
high schools
 Work with NSHE Liaison to coordinate NSHE campus-based GEAR UP activities such as
college fairs, college visits, summer camps, and special events
 Coordinate and conduct campus visits for GEAR UP students and their families
 Coordinate financial literacy workshops for the students and families of their assigned GEAR
UP middle and high schools
 Assist GEAR UP students and their families in the completion of the Free Application for
Federal Student Aid (FAFSA) and college applications at the high schools
 Monitor student academic progress of the GEAR UP student participants
 Coordinate dual credit college/high school program for GEAR UP students
 Collect data for GEAR UP grant evaluation and reports
 Document in-kind match for GEAR UP reporting
 Assist NSHE GEAR UP officials with a broad range of grant implementation activities designed
to meet the GEAR UP Ambassador Program goals
 Compile mid-term and final grant reports
 Train, hire and supervise program students to serve as Mentors
 Train, hire and supervise Graduate Assistants to serve the Ambassador and Mentor programs
 Manage Mentor and Ambassador budgets within requirements set by the NDE
 Oversee the development of all marketing materials for GU programs
 Provide direct services to students in the areas of academic, career, financial aid and personal
counseling
Position Description – Coordinator, GEAR UP Ambassador Program
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Coordinate student activities designed to promote participant persistence and graduation
Participate and assist in all NSHE GEAR UP trainings
Monitor participants’ progress for eligibility for funds though the federally funded GEAR UP
program
30% - Outreach
 Maintain a regular presence with assigned GEAR UP middle and high schools, including
frequent communication via electronic or other type of media
 Maintain regular communication with the SPIFs and counselors working at the GEAR UP
middle and high schools
 Review Individual Learning Plans (ILPs) of GEAR UP students in conjunction with school
officials to encourage postsecondary education
 Identify business and/or college student mentors for GEAR UP students
 Attend meetings and professional development required for the effective implementation of the
State Nevada GEAR UP project
 Coordinate visits to all GEAR UP school including those in rural target sites
 Facilitate individual, group, and electronic program to strengthen outreach efforts
10% - Data Collection
 Maintain accurate, up-to-date records of participant contacts, eligibility and needs
assessments and use of program services
 Report to NSHE on all GEAR UP programs
 Use MyNevada to collect data on retention, class standing and enrollment status
 Collaborate with Student/Parent Involvement Facilitators (SPIF) to collect attendance
information through the state GEAR UP database
 Conduct scholarly research on best practices for program development
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator’s primary responsibility is to manage the GEAR UP program which promotes the
success of first-generation, low-income, college-bound students and to encourage retention of current
college GEAR UP scholars. The incumbent makes decisions related to preparation of workshops and
coordination of campus visits by students and parents. The incumbent must understand the grant
requirements and ensure guidelines are being followed. The Coordinator works directly with the
SPIFS, school administration, and 7th-12th grade students and their parents to monitor achievement as
they flow through the program. The position oversees the GEAR UP budget for the University,
develops marketing materials to promote the program, and collects student data and compiles reports
to submit to NSHE and NDE on program progress. The incumbent performs all duties with a high
degree of independence and consults with the Director, AOSP on long-range program goals.
Impact:
Accurate and timely information to students and parents is critical in the college planning process.
The inability to educate students and their parents regarding the value of higher education and the
importance of college planning will result in the status quo of Nevada having the lowest college-going
rate in the country and limiting the ability of future generations to be economically self-sufficient. This
position is very visible to the public and therefore has a direct impact on the perception and reputation
Position Description – Coordinator, GEAR UP Ambassador Program
Page 4
of the University and the program. The GEAR UP Mentor program impacts the retention rates of
current college GEAR UP Scholars. The Mentor program reaches those students who are not served
by other retention programs and has a direct impact on the University’s retention and graduation of
underrepresented low income, first generation students.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Higher education admission requirements
 Financial aid and scholarship options for college students
 Adolescent learning and development
 K-12 policies for student progression and persistence to graduation
 Reporting and documentation as required by GEAR UP grant
 Program and event management
 Budget management
 Academic advising and student development theory
 Federal law as related to position, i.e., Family Educational Rights and Privacy Act (FERPA)
 Best practices as they relate to the retention and graduation of low income, first-generation
college students
 Working with first-generation pre-college students and first-generation college students
Skills:
 Excellent verbal and written communication
 Interpersonal and human relations skills, specifically interaction with middle-school to high
school age children, parents, college students, and education professionals
 Decision-making and problem-solving skills
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Translate student interests into college majors and possible careers
 Motivate students and parents to prepare for college
 Be sensitive to disabilities and cultural and ethnic diversity issues
 Apply established rules and procedures and make decisions that affect quality, accuracy, or
effectiveness of results
 Maintain confidentiality of information
 Travel and work flexible schedules
 Work independently with minimal supervision
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Student Services Staff Members
NSHE Ambassador Coordinator
Program Director
Reason for Contact
To coordinate grant activities
To coordinate grant activities, ensure grant compliance
To provide information on student program, problems or issues
Position Description – Coordinator, GEAR UP Ambassador Program
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Financial Aid Staff
Center for Student Cultural
Diversity
Eligible UNR Students
To provide information regarding student aid awards
To collaborate with counselors serving common students
External
Student/Parent Involvement
Facilitators
School Officials
Parents
Reason for Contact
To coordinate grant activities and programs as identified as
needed by the on-site facilitators
To coordinate school visits; obtain academic progress information
To provide information and programs that support college
awareness and planning
To provide information and programs that support college
awareness and planning
To give and receive information, submit annual and mid-term
reports, and to provide budget updates
Students (7th – 12th grade)
NSHE Staff
To provide program services
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Minimum Qualifications:
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or a Master’s Degree and two years, of related
experience in an education or education related setting working with first-generation
pre-college students and first generation college students
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None