Item 2.D-January 13, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Controller’s Office
College/Division: Business & Finance /
Vice President, Admin and Finance
Account #:
1201-104-0907
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 3
Proposed Title:
Business Data Analyst
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
JCC (Current or
new HR assigned):
Range:
I certify that the statements in this description are accurate and complete to the best of my knowledge.
__________________________________________________________________
Employee’s Signature
___________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
__________________________________________________________________
Immediate Supervisor’s Signature Philomena McCaffrey, University Controller
__________________________________________________________________
Tom Judy, AVP, Business & Finance
Director/Chair/Dean
___________________
Date
___________________
Date
Approved for Salary Placement Committee review.
__________________________________________________________________
Pres/Vice Pres/Vice Prov Signature Ron Zurek, Vice President
Administration and Finance
___________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
3J
CUPA Code: CM3538
Exempt: Yes or No
Job Class Code: 67163
Census Code: 084
Range: 3
Effective Date: 1/1/2012
Approved Title:
BUSINESS DATA ANALYST
__________________________________________________________________
Employee Signature
___________________
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Position Description – Business Data Analyst
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university.
Attach an organizational chart with positions, ranges, and names for the division which reflects the
position in it as well as those supervised in the department. (This section is used for advertisement of the position.)
The Business Data Analyst creates and runs standard and special reports and other system queries for
data extraction from the university’s administrative information systems to support Controller’s Office
functions, including Student Accounting (cashier and loan) operations, general accounting, payroll
operations and other such activities as required. The Analyst also generates standard and special reports
from other administrative systems used by the Controller’s Office. This position works closely with the
Controller to ensure timely and efficient reporting. The position reports to the Controller.
2. List the major responsibilities, including percentage of time devoted to each. Provide enough
detail to enable a person outside the department to understand the job (percentage first with
heading and then bulleted information).
50% - Data Extraction/Assessment
 Develop queries to be used by campus end users; assess user needs and create ad hoc queries
and reports
 Monitor the accuracy of data in the student information system and other administrative systems
 Assist and support the Controller by providing data from which to make decisions about
improvement of functional processes
 Coordinate technical issues with the Controller
 Write and run quality control reports aimed at error detection and resolution; recommend
corrections needed to users and/or Controller
 Upload information from administrative systems into other systems (i.e., financial, human
resources, payroll)
 Develop reporting for non-student receipts in the financial system
40% - Administration & Compliance
 Document system and business processes in a business process guide
 Conduct administrative systems functional testing and modification development
 Design and run system queries for identifying data errors
 Ensure compliance with governmental technical reporting standards
 Develop and oversee external data transmission to third parties
 Assist with analysis of effectiveness of departmental workflow and make recommendations to the
Controller to ensure efficiency for data entry
 Provide support for web applications for the Controller’s Office, Student Accounting and Campus
Audit web sites
 Assist with staff training in the functional use of administrative systems software
 Recommend changes in operating policies and procedures resulting from software
limitations/capabilities
10% - Other Duties
 Assist with Controller’s Office operations, as directed by the Controller, to include system analyses,
evaluation of new systems and system installations
Position Description – Business Data Analyst
Page 3
3. Describe the level of freedom to take action and make decisions with or without supervision
and how the results of the work performed impact the department, division and/or the university as
a whole.
Level of Freedom:
The Analyst uses his/her own judgment in making decisions while conducting needs assessment,
developing new queries, reviewing data for errors and resolving problems. Incumbent must interact and
collaborate with staff within Controller’s Office and with other campus offices. Goals for the position are
determined by the Controller.
Level of Impact:
The effectiveness of the Controller’s Office operations is dependent upon producing accurate and timely
data. Failure to identify functional user errors could result in high error rates in data entry and delays in
processing business transactions, resulting in errors in student billing, Controller’s Office financial
reporting and Payroll Office processing.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Complex administrative data systems
 Student information system data requirements
 Accounting and business office processes and procedures
 Business office data requirements
Skills
 Documentation of administrative/business office processes, data sources and procedures
 Excellent planning and organizational skills
 Advanced proficiency in use of a personal computer and current software applications including but
not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Strong interpersonal skills with the ability to work independently and as part of a team
 Analytical, decision-making and problem-solving skills
 Excellent verbal and written communication
Ability to:
 Design and develop data queries
 Troubleshoot functional user problems in administrative systems
 Design and train users in effective data entry and maintenance
 Communicate effectively to a variety of audiences with differing degrees of computer skills
 Define problems, collect and analyze data, establish facts, draw valid conclusions and make
recommendations based on the data that will improve business processes
 Effectively manage short and long-term projects
 Manage, prioritize and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Work cooperatively with faculty, staff and students relating to inquiries from administrative systems
 Maintain confidentiality of sensitive information
 Work with diverse populations
Position Description – Business Data Analyst
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job. Explain
the nature and purpose of these contacts ( i.e., to provide services, to resolve problems, to
negotiate).
Internal
Controller’s Office staff
Planning, Budget and Analysis
staff
Reason for Contact
To provide standard and special reports that assist Controller’s Office
staff in analyzing data from administrative systems (i.e., bank
reconciliation information, payroll upload information, financial
reporting, etc.)
To report operational problems with administrative information
systems and obtain assistance with technical system problem
resolution
To evaluate system parameters and research issues with student
information system data as it affects student accounting
To develop and provide special reports for financial, student and
payroll information
To provide and develop special reports from administrative systems
to support Budget Office needs
External
Reason for Contact
NSHE system office
System Computing Services
To provide special reports and data analysis
To report operational problems with administrative information
systems and obtain assistance with technical system problem
resolution
Information Technology (IT)
staff
Enrollment Services staff
Other campus offices
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a. Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b. Minimum type and amount of work experience, in addition to the above required education
necessary for a person entering this position.
Bachelor’s Degree and four years or a Master’s Degree and two years of experience working in
business application data analysis, data extraction and custom reporting from a large complex
computer application
Preferred Licenses or Certifications: None
c. Indicate any license or certificate required for this position.
None