Item 9.C-October 24, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name
OR New/Vacant:
Debra Keck
Susan Whitehouse
CURRENT POSITION INFORMATION
Pos
Range /
Current Title:
#(s):
Class.:
17246
2
ICA Fiscal Coordinator (to Athl Busn
Mgr/R2)
17603
1
ICA Fiscal Specialist (to Athl Busn Spec/R1)
Department: Intercollegiate Athletics
JCC
86919
86908
College/Division: President’s Office
Account #(s): 1202-107-0010
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
(X) Line of Progression (show titles below)
Athletics Business Manager
Athletics Business Specialist
Pos #:
17246
17603
Range:
2
1
JCC:
67630
67629
EEO:
3E
3E
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature John Nunn, AAD, Business
__________________
Date
____________________________________________________________
__________________
Director/Chair/Dean
Doug Knuth, Spec Asst to President & Dir, Athletics
Date
Approved for Salary Placement Committee review.
________________________/____________________________________
Marc Johnson, President / Stacy Burton, Vice Provost, Faculty Affairs
Pres / Vice Pres / Vice Prov Signature
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
Effective Date:
10/1/2014
Approved Title: See above
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature: ______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Line of Progression – Fiscal Coordinator and Specialist
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Athletics Business Specialist and the Athletics Business Manager are responsible for providing
support, assistance, and enhanced compliance with Intercollegiate Athletics (ICA), University of
Nevada, Reno (UNR), and Board of Regents policies in certain specialized areas to include the PCard program, compliance with all ICA, National Collegiate Athletics Association (NCAA), UNR, and
Board of Regents’ policies, purchasing and travel activities to ensure compliance with all applicable
policies and guidelines, student athlete Medical Claims Liability management, and/or budget
assistance for various assigned units.
Range 1 (Specialist):
The Athletics Business Specialist reports to and is responsible for assisting the Associate Athletics
Director, Business Operations, and the Athletics Business Manager with assigned programs.
Range 2 (Manager) in addition to above Range 1:
The Athletics Business Manager reports to the Associate Athletics Director, Business Operations, and
is directly responsible for management of above assigned programs.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
Range 1 (Specialist):
30% - assigned program(s):
Purchasing and Travel Management
 Assist with:
 Oversight of purchases of ICA equipment, goods and services by ensuring
expenditures are compliant with NCAA, ICA, NSHE, and university regulations,
policies, and procedures
 Determination of validity of expense
 Planning, drafting and soliciting formal bids
 Identifying and addressing problems
 Overseeing travel processes for accuracy and fiscal impact
Student Athlete Medical Claims Liability Management

Assist with coordination of all medical claims for injury of student athletes to ensure
that the overall liability of UNR and ICA is limited

Assist with maintenance of data collection systems

Respond to concerns of athletes, parents, and others

Assist with tracking and monitoring rehabilitation
Athletic Program Management
 Assist with coordination of program operations by developing and maintaining data
collection system
 Identify, document and research problems
30% - PCard Purchasing Program Management
Position Description – Line of Progression – Fiscal Coordinator and Specialist


Page 3
Assist in the coordination of the daily operations of PCard program by reviewing and
monitoring card usage to determine compliance with NCAA, ICA, NSHE, and UNR
regulations, policies, and procedures
Identify, research and document problems
25% - Budget and Inventory
 Assist management in preparation of budgets by coordinating with various ICA units
 Develop and prepare narrative and statistical reports
 Audit a variety of fiscal records
 Assist with maintenance of data collection systems
 Interact with ICA Business Office, internal staff, Controller’s Office and other administrators
 Assist with oversight of ICA equipment inventory
10% - Business Operations
 Assist with coordination of business operations for the department
5% - Other
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject
to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
 When practical under the circumstances, intercollegiate staff is encouraged to voluntarily
attend athletic events to promote audience participation and support for University of
Nevada’s team efforts
Range 2 (Manager) in addition to above Range 1:
30% - assigned program(s):
Purchasing and Travel Management
 Plan and implement centralized process for purchase of ICA equipment, goods
 Oversee purchases of ICA equipment, goods and services by ensuring expenditures
are compliant with NCAA, ICA, NSHE, and university regulations, policies, and
procedures; determine validity of expense; plan, draft and solicit formal bids; identify
and address problems; oversee accounting and travel processes
 Develop and implement internal procedures; gain consensus among staff
 Oversee travel processes for accuracy and fiscal impact
 Develop and implement internal training programs for staff
Student Athlete Medical Claims Liability Management
 Manage medical claims program for student athlete injuries to ensure that the overall
liability of UNR ICA is limited
 Evaluate and negotiate annual insurance premiums within University Purchasing
guidelines in coordination with supervisors
 Develop and maintain data collection systems
 Coordinate processes between insurance vendor, athletes, UNR and ICA
administration
 Track and monitor rehabilitation
 Identify and report potential cases of fraud
 Negotiate discounts on medical, dental and eye care provider rates
Athletics Program Management
 Work closely with car dealers, trade partners and various vendors in determining the
most cost effective plan for department’s program needs
 Process changes to agreements, monitor usage and keep accurate records of program
processes
Position Description – Line of Progression – Fiscal Coordinator and Specialist

Page 4
Identify and implement improvements to program processes
30% - PCard Purchasing Program Management
 Assist in the coordination of the daily operations of PCard program by reviewing and
monitoring card usage to determine compliance with NCAA, ICA, NSHE, and UNR
regulations, policies, and procedures
 Identify, research and document problems
 Counsel staff on procedures and appropriate card usage
 Assess internal PCard procedures and practices; recommend and implement internal
accounting procedures; oversee daily processing operations
25% - Budget and Inventory
 Assist management in preparation of budgets by coordinating with various ICA units;
revise budgets as needed
 Develop and prepare narrative and statistical reports
 Audit a variety of fiscal records
 Develop and maintain data collection systems
 Act as liaison between ICA Business Office, internal staff, Controller’s Office and other
administrators
 Oversee inventory of ICA equipment
10% - Business Operations
 Prepares NCAA and EADA reports and assists with providing documentation and report
analysis for external auditors
 Oversee business contract execution for the department
 Provide training to new employees on department business practices. Review and update
training manual on a semi-annual basis
 Supervision of student employees
5% - Other
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject
to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
 When practical under the circumstances, intercollegiate staff is encouraged to voluntarily
attend athletic events to promote audience participation and support for University of
Nevada’s team efforts
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Athletics Business Specialist and the Athletics Business Manager are expected to exercise
freedom of judgment within the guidelines set forth by the ICA Department, UNR, and Board of
Regents’ policies.
Range 1 (Specialist):
The Specialist must be flexible and work independently but with direct supervision and with some
latitude for initiative and independent judgment.
Range 2 (Manager) in addition to above Range 1:
Position Description – Line of Progression – Fiscal Coordinator and Specialist
Page 5
The Manager must be flexible and work independently under limited supervision and with some
latitude for initiative and independent judgment.
Impact:
The results of the work performed can have a significant impact on the fiscal operations of the
department. Failure to follow established guidelines could put the department in non-compliance with
the policies as set forth by the University and Board of Regents.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
Range 1:
 Program management
 Budgeting and fiscal management
 State and Federal laws and regulations concerning Federal Educational Rights and Privacy
Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA)
Range 2 (Manager) in addition to above Range 1):
 Purchasing rules, regulations, procedures, and policies and their interpretation
 Accounting and/or budgeting and fiscal management
 Travel and payments processing
 Health insurance claims processing
 Financial reporting practices
 Managerial and supervisory principles
Skills:
Range 1:
 Organizational and time management
 Analytical, decision-making, and problem-solving skills
 Strong oral and written communication
 Attention to detail
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Range 2 (Manager) in addition to above Range 1):
 Budget development
 Leadership and supervision of employees
Ability to:
Range 1:
 Maintain professional business and work ethics and standards
 Apply established rules and procedures and make decisions that affect quality, accuracy, or
effectiveness of results
 Comply with NCAA, conference, and university regulations
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Provide timely and accurate information
 Work well in a cooperative team-oriented environment
 Apply procedures and policies
 Work as a collaborative team member
Position Description – Line of Progression – Fiscal Coordinator and Specialist
Page 6
Range 2 (Manager) in addition to above Range 1):
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Manage resources effectively and efficiently
 Work independently and make decisions regarding business operations processing
 Effectively delegate work duties and supervise student employees
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
R1 Specialist (depends on
program):
Business office staff
Sports’ Coaches
R2 Manager (plus above):
Senior Administrators
Team Physician & training staff
Campus administrators
External
R1 Specialist (depends on
program):
Vendors
R2 Manager (plus above):
Primary/Secondary insurance
administrators
Medical providers
Car dealers & trade partners
Reason for Contact
To regularly exchange information and collaborate on issues
To review budget data; process travel requests and claims.
To provide regular status reports on assigned sports budgets,
trade agreements and courtesy car programs.
To regularly exchange information and collaborate on athletic
related injuries and medical insurance issues
To ensure ICA is up-to-date on current policies and procedures
regarding budgeting, travel, and purchasing card items
Reason for Contact
To resolve accounts payable issues.
To minimize fiscal impact of claims and to ensure records are
being filed accurately
To obtain accurate medical billing records on student athletes
To obtain courtesy car and trade agreements for processing
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Range 1 or 2
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Range 1:
Bachelor’s Degree and one year of professional experience in budgeting or accounts
management or a Master’s Degree
Range 2:
Position Description – Line of Progression – Fiscal Coordinator and Specialist
Page 7
Bachelor’s Degree and two years or a Master’s Degree and one year of experience in
business administration, budgeting and accounts management, medical insurance
claims, and/or intercollegiate finance (depending on program assigned)
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None