Item 3.C-June 18, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): John Nunn
Position #(s): 10964
Current Title: Associate Athletics Director, Business
Current Range: 5
(JCC:76597;3D;CA6006;CC272;E)
Department: Intercollegiate Athletics
College/Division: President’s Office
Account #(s): 1102-107-0001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Cary Groth
Director, Intercollegiate Athletics
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Milton Glick, President, UNR / Jannet Vreeland, Vice Provost & Secty of University Date
Pres / Vice Pres / Vice Prov Signature
Action Approved by the President (Completed by Faculty HR):
Position #: 10964
EEO Code: 3d
CUPA Code: CA6006
Exempt: Yes or No Census Code: 272
Job Class Code: 76597
Range: 5
Effective Date: 6/1/2010
Approved Title:
ASSOCIATE ATHLETICS DIRECTOR, BUSINESS
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Associate Athletics Director, Business
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Associate Athletics Director, Business, (AAD) oversees the budgetary, fiscal, and business
operations of the Department of Intercollegiate Athletics (ICA). The individual reports directly to the
Director of ICA and serves as a member of the department’s senior executive team. The AAD assists
and advises the Director in planning, monitoring, and managing the department’s overall fiscal
responsibilities including all operational and capital requirements. The position ensures the integration
and compliance of the department’s financial and accounting activities with those of the university.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
75% - Fiscal Management
 Function as ICA’s chief financial and business officer
 Prepare and oversee entire ICA budget state and self-supporting)
 Oversee cash management, accounts payable and accounts receivable
 Prepare monthly, quarterly and annual summary financial reports for the university,
conference, and National Council of Athletics Association (NCAA)
 Assist the Director with fiscal planning by preparing long- and short-range financial forecasts
 Assist the Director with policy formulation and management by serving as a senior member for
the administrative staff
20% - Department Administration
 Assist with overall administration of the department
 Chair the department’s employee athletic council
 Chair and serve on various search committees
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject to
disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
5% - Athletic Events
 Provide game day management services for certain athletic events; attend as many contests
as possible to show support for the student-athletes and coaching staff
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
This position integrates the financial, fiscal and business operations of the Intercollegiate Athletics
Department. The position is critical to the smooth functioning of the department of ICA in that
coaching and administrative staff members must be apprised at all times of the accuracy of their
budgets. The incumbent has great latitude to establish and implement actions/policies/directives,
within established Board of Regents and Institutional guidelines, in order to advance the department’s
financial well-being.
Position Description – Associate Athletics Director, Business
Page 3
Impact:
Errors in judgment and/or decisions made at this level can extend serious inconvenience to other
units and/or departments and can have a detrimental impact to the reputation of and services
provided by the department and the University.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Fund accounting, budget development, and fiscal management to include accounting and/or
finance practices and procedures
 Purchasing and contracting issues, including the latest changes in rules and laws to include
system policies, institutional and department policies and procedures, state laws and
regulations, as well as Federal laws and regulations, especially the Federal Acquisition
Regulations (FAR)
 Financial system applications
 Advanced business principles and practices
 Compliance and internal controls
 Intercollegiate Athletic Programs
 NCAA rules and regulations
Skills:

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
Strong leadership skills
Organizational and time management skills
Human resources management and supervisory skills
Strategic planning and formation of fiscal polices
Strong analytical, problem solving, and decision making skills (critical thinking)
Strong interpersonal and human relations skills
Excellent oral and written communication
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Exercise initiative and independent judgment
 Recruit, hire, supervise, manage, train, and evaluate staff
 Comply with NCAA, conference, and university regulations
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Build consensus among diverse constituents
 Maintain confidentiality of information
 Maintain high professional business and work ethics and standards
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
University Administration
Athletic Administration
Reason for Contact
To provide/receive fiscal information
To provide strategic, financial, and operational input
Position Description – Associate Athletics Director, Business
Page 4
Department Business Staff
Department Heads/Coaches
To provide oversight and direction
To communicate policies/procedures, provide periodic updates on
relevant issues
External
NCAA Administrators
Conference Administrators
Peer Institutions
Media
Athletics Association of
University of Nevada (AAUN)
Board of Directors
Boosters within organization
Reason for Contact
To submit periodic reporting requirements/inquiries
To submit periodic reporting requirements/inquiries
To provide and/or seek information
To provide periodic information/interviews
To provide periodic financial information
To monitor fund raising efforts
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis or major in
finance, accounting, or business administration
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and six years or a Master’s Degree and four years of experience in
intercollegiate athletics’ finance and administration
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None