ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: April 1, 2015
Title
Assistant Athletics Director, Facilities
Essential Function: Medium Work
Range
JCC
3
67660
Description: Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently,
and/or greater than negligible up to 10 pounds of force constantly to move objects. Medium work
requires walking or standing to a significant degree and pushing and/or pulling.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
The Assistant Athletics Director, Facilities, is an administrative and supervisory position in the
Department of Intercollegiate Athletics (ICA). The position is responsible for the planning and
overall management of maintenance, custodial, technical and conversion services for all athletic
events, concerts, and other conferences and conventions. The facilities include Mackay
Stadium, Lawlor Events Center, Peccole Park, and Hixson Park; with the primary focus being
the stand-alone functions of Lawlor Events Center. The position plays a key role in ensuring
effective maintenance practices are utilized so that assets throughout the ICA campus are
properly managed. The position supervises the work of assigned staff; ensures timely planning
and scheduling; and manages inventory activities and work orders to procure equipment and
other supplies. The incumbent is a senior member of the Facilities & Events Management
Department Team, which works in departmental strategic planning to develop a more integrated
unit. The position reports to the Senior Associate Athletics Director, Internal Operations.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
30% - Operations and Project Management
 Monitor planning and scheduling of all work requests either managed internally or
submitted to Facilities Maintenance Services
 Work closely with UNR Facilities Department to ensure all policies & processes are
adhered to when initiating facility projects
 Creates, monitors, and implements training programs to achieve established standards
 Prepare CAD drawings for ICA and commercial events
 Plans and implements goals for improving conversion process for events, cleaning of
venues and technical support.
 Interpret and enforce building codes and ordinances
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Assistant Athletics Director, Facilities
25% - Strategic Planning, Capital Improvements and Preventative Maintenance
Programming
 Participates as a member of the Facilities & Event Management department team,
assisting with daily operational activities in the department along with the development of
the annual operating, capital improvement and deferred maintenance budgets.
 Maintains five-year capital improvement and maintenance project plan with annual
review and prioritization.
 Assesses capital improvements and maintenance projects as new projects and priorities
arise.
 Conducts annual facility audits to determine upcoming priorities.
 Oversees the development, estimating and implementation of facility repairs or ensures
work orders are submitted to campus Facilities Department, depending on facility.
 Identify equipment needs, parts and components that are maintained for event needs.
 Assists Senior Associate AD with construction and renovation projects as needed
20% - Event & Game Operations Management
 Participates in client meetings to determine event related needs.
 Developes accurate and comprehensive labor estimates for client review
 In conjunction with Assitant Atheltics Director, Events, develops event driven staffing
plans for conversion, custodial and technical staffs.
 Provide oversight and/or on-site support for commercial & non-profit events at ICA
venues.
 Serves as Game Manager for assigned sport(s).
20% - Supervision and Leadership
 Provide direction, technical assistance, assign work, and supervise staff
 Manage daily operational activities, conduct problem solving, troubleshooting, and
resolve personnel issues
 Monitor and evaluate the efficiency and effectiveness of service delivery methods and
procedures; establish Operations Department policies, appropriate service and staffing
levels
 Implement and maintain programs to achieve performance goals
 Monitors labor force, replenish staffing levels when needed to meet event needs.
5% - NCAA Regulation Compliance
 Ensure compliance with NCAA, Conference, and university rules and regulations
(subject to disciplinary or corrective action as set forth in the provisions of the NCAA
enforcement procedures)
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
The Assistant Athletic Director, Facilities provides oversight of all facilities that are part of the
ICA campus, with the primary focus being on managing the Lawlor Events center, a stand-alone
facilities that does not receive the support from Facilities Maintenance Services that the rest of
the ICA venues do. The position has decision making authority over the development of
conversion, cleaning technical, maintenance standards and event support in these areas. The
position will have the ability to negotiate and monitor vendor agreements and sub-contractors.
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Assistant Athletics Director, Facilities
The incumbent makes independent decisions regarding prioritization and assignment of tasks to
staff, personnel decisions, and budget management.
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
The position seeks guidance from the Senior Associate AD, Internal Operations on more
complex projects and final approval on substantial budget changes. For example the position
would discuss with the supervisor any decisions about large purchases that would affect the
strategic plan and budget projections; personnel issues, such as theft or other criminal activities,
and any other major interruptions that would adversely affect an event or an ICA facility.
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
☒
Analytical Thinking
☒
Communication
☒
Diversity and Inclusion
☐
Financial Responsibilities
☒
Human Resource Responsibilities
☒
Leadership
☒
Program/Project/Functional Knowledge
☒
Resource Responsibilities
☒
Serving Constituents
☒
Teamwork
☒
Other (specify)
☐
6. Minimum requirements of the position. Example provided.
If Line of Progression, minimum requirements must be defined for each range.
Education
Experience
Bachelor’s Degree
Five years of professional experience
Master’s Degree
Three years of professional experience
Relevant Experience: managing university facilities including three years of
supervisory experience.
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Assistant Athletics Director, Facilities
Optional Addendum: Describe the knowledge, skills, and abilities required to successful
performance of this job (in bullet format).
Knowledge of:
 The live entertainment industry, college level athletics & university environment
 Operations, physical plant and maintenance required for public assembly facilities
 Risk management as it pertains to public access
 Financial management, budgeting, reporting and evaluation
 Local building codes, Office of Safety and Health Administration (OSHA) and Americans
with Disabilities Act (ADA) regulations
 Project Management
 Methods, materials, and equipment used in building maintenance and operation
 Principles of supervision, training, employee evaluation and management
 Custodial standards, methods, equipment and methodologies
 Events management
 Supervisory policies and procedures
 Safe work practices and standards
Skills:
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Troubleshooting of building equipment and systems
Problem solving and organizational skills
Conflict management and resolution
Exceptional customer service skills and ability to guide training of full and part time staff
members
Proficiency in use of a personal computer and current software applications including but
not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Excellent verbal and written communication
Effective listening, decision-making and analytical skills
Ability to:
 Make decisions "on the ground" during events for the Athletic Department
 Delegate responsibility and adapt to change when necessary
 Effectively communicate with all constituents (fans, game day staff, visitors) when
situations occur during an event
 Supervise and unite diverse workgroup around common goals
 Work in a fast paced environment with competing priorities and deadlines
 Make quick, sound evaluations of many critical problems and to make timely decisions
based on these evaluations
 Make sound decisions which can affect the safety and security of employees and
patrons
 Supervise subordinates and motivate staff
 Create a work environment that reduces turnover
 Understand, interpret, and develop contractual language regarding scope of work and
formalized policies, guidelines, rules, and regulations
 Work long and varied hours including nights, weekends and holidays
 Work independently and as a collaborative team member
 Comply with NCAA, conference, and university regulations
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