Item 3.B-May 9, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Julie Redding
Position #(s): 12062
Current Title: Assistant Director, Statewide Initiatives
Current Range: 2
(JCC:67331 )
Department: Office of Statewide Initiatives (OSI)
College/Division: University of Nevada School
of Medicine / Division of Health Sciences
Account #(s): 1108-119-5044, 1201-119-5017
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
(X) Proposed Reassignment from Range 2 to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
3
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Evan Klass, Director, Office of Statewide Initiatives Date
____________________________________________________________
__________________
Director/Chair/Dean
Thomas Schwenk, Vice President, HS / Dean, UNSOM
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Academic Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67331 Range:
3
Pos #(s): 12062
JCC:
EEO: 3D
Eff: 5/1/2014
Approved Title: Assistant Director, Statewide Initiatives
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Assistant Director, Statewide Initiatives
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Assistant Director, Statewide Initiatives, reports to the Associate Dean, Statewide Initiatives, and
acts as the primary administrator of the division and Project ECHO overseeing fiscal, budgetary,
personnel and grants management operations. The Assistant Director is the professional level
staffperson performing the analytical and administrative functions for the Associate Dean, and serves
as the l point of contact for Office of Statewide Initiatives (OSI) with the School of Medicine senior
management, the University of Nevada, Reno and Nevada System of Higher Education (NSHE)
administration and the general public. The Assistant Director oversees the day-to-day operations of
OSI, and works closely with leadership on program and resource development.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
45% - Department Administration
 Develop, prepare and maintain budgets for all Statewide Initiative units including grants,
contracts, foundation/donations, state, federal, local, and self-supporting funds
 Has signature authority for all division accounts and expenditures
 Ensure compliance with and implementation of university, federal and state policies
 Develop and/or review all contracts and agreements and process
 Review and assist with set-up and close-out of grants and contracts
 Oversee work of classified staff with regard to all division accounts to ensure sufficient funds
and compliance with appropriate policies
 Provide oversight of personnel including PAFs, annual contracts, recruitments and
terminations in the department
 Prepare reports and analyses as requested by Associate Dean
 Provide oversight of operations of remote offices in Elko and Las Vegas
30% - Physician Assistant (PA) Training Program Development
 In close collaboration with the Program Director and development team, coordinate and
manage fiscal planning for PA program (develop differential fee schedule; develop budget for
planning phase and on-going budgets; develop capital budget to fund physical premises)
 Manage planning process for physical location development by conducting needs assessment
for classrooms, labs, offices, etc.
 Coordinate and manage program development team by conducting regular meetings to
include UNSOM faculty and outside stakeholders
 Manage and oversee accreditation process in collaboration with Program Director and
development team
 Manage and oversee feasibility study in collaboration with Program Director and development
team
20% - Administration of Project ECHO
 Provide program administration of Project ECHO including fiscal and personnel management
 Oversee marketing activities including website development, social marketing, print
publications
 Work closely with Director and project staff on resource development and grant-writing
Position Description – Assistant Director, Statewide Initiatives
Page 3
5% - Community Development/ Outreach
 Act as liaison to general public and participate on related boards and committees to build
partnerships
 Prepare and deliver presentations and other outreach efforts with stakeholders
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Assistant Director works under the general direction of the Associate Dean with the freedom to
take action and manage the daily operations of the projects and division. The position reports actions
to and consults with the Associate Dean on overall project deliverables and concerns.
Impact:
Decisions made and actions taken by the Assistant Director are a reflection on DHS and the
Associate Dean of the program. These actions have the potential for positive or negative
consequences regarding interactions with the public and with partner organizations. Failure to make
accurate judgments and analysis and implement appropriate actions would reflect poorly on UNSOM
and cause damage to relationships with partners and within the unit.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Higher education policies and procedures related to fiscal and budget management, personnel
management, and sponsored activities
 Program management and grants administration
Skills:
 Excellent interpersonal and human relations skills
 Excellent verbal and written communication to communicate effectively with a diverse
population at all levels, both internal and external to the University, and to proofread articles
for proper use of formats, spelling, punctuation, grammar and usage
 Conflict resolution skills, and skill in recognizing sensitive situations
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint and email)
 Strong analytical and problem-solving skills
 Strong organizational skills to efficiently manage and meet multiple deadlines
 Records organization and maintenance
Ability to:
 Identify and analyze complex situations, and recommend and/or implement effective courses
of action which include communication of results
 Work independently, make independent decisions within the boundaries of established
authority, and implement action steps to achieve desired outcomes
 Identify and properly handle sensitive and/or confidential situations
 Develop and maintain an effective, efficient, productive, and cooperative work environment
with employees at all levels and with external entities
Position Description – Assistant Director, Statewide Initiatives
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Motivate, direct, train, and develop others within the organization
Exercise initiative, discretion and critical judgment
Organize, plan, prioritize, and analyze workload to meet deadlines and ensure best outcomes
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
UNSOM administration, UNSOM
budget and human resources
UNR administration, human
resources, OSPA, Controllers
Office
UNSOM administration,
department chairs
Reason for Contact
To coordinate division budgeting, operations and personnel.
External
Rural hospitals and clinics;
hospital associations; Tribal
entities;
Healthcare providers
Non-profit organizations and
boards
Reason for Contact
Program development, Project ECHO, ongoing rural programming
To solve problems and process division fiscal, budgetary, and
personnel items.
To develop programming and partnerships for division initiatives
Program partnerships, program development
Program partnerships, program development,
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or Master’s Degree and two years, or a Doctorate
within related field of work, of progressively responsible experience in program
management, organizational management or related field
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None