Item 9.S-June 18, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Vacant
Position #(s): 11426
Current Title: Assistant Director, Management and Leadership Current Range: 3
Programs (JCC:77436;3A;CM2502;CC062;E)
Department: Extended Studies
College/Division: Vice Provost, College
of Extended Studies
Account #(s): 1201-120-0005
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature James McClenahan,
Dir, Mgmt & Exec Dev Prgms
____________________________________________________________
Director/Chair/Dean
Dee Henderson
Associate Vice Provost, CXS
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost & Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #: 11426
EEO Code: 3A
CUPA Code: CM2502
Exempt: Yes or No Census Code: 062
Job Class Code: 77436
Range: 3
Effective Date: 6/1/2010
Approved Title:
ASSISTANT DIRECTOR, MANAGEMENT AND LEADERSHIP PROGRAMS
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Assistant Director, Management and Leadership Programs
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Assistant Director reports to the Director of Management and Executive Programs in Extended
Studies and is responsible for developing, administering and expanding several continuing education
and professional development certificate programs that update and promote knowledge and skills for
participants from both private and public sectors. The incumbent is responsible for developing
outreach programs to serve a wide variety of constituents by communicating with various individuals,
private organizations, and government agencies to develop partnerships. The Assistant Director is
also responsible for managing financial aspects of the programs, conducting needs assessments, and
supervising instructors and student employees, and advising students.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
25% - Recruitment, Training, and Supervision
 Identify and recruit advisory board members
 Lead advisory board meetings to clarify industry and business needs
 Counsel and advise current and potential students
 Research, recruit and hire acknowledged experts in various industries to serve as instructors
and faculty for respective programs
 Supervise instructors and ancillary program staff
20% - Program Development
 Work with campus departments, advisory boards, public agencies, industry groups, national
and local professional organizations, associations, government organizations, business and
professional community, university faculty, and educational institutions to determine and
identify community training needs and coordinate the development of curriculum for new
professional development and certificate programs to include but not limited to: general
management and mining programs with special international contingents, management
certificate programs, healthcare programs, international programs and customized contract
training programs
 Work with above organizations to determine course curriculum, format and delivery
 Develop relationships with mid and upper management of international and regional
organizations to form partnerships on new and existing programs.
 Update curriculum or develop partnerships to complement programs for existing professional
development and certificate programs
 Maintain the academic quality of programs
15% - Financial Responsibilities
 Develop and prepare several financially responsible program budgets that generate income
and maintain self-support status of Extended Studies. The numerous budgets and programs
managed are in excess of $250,000 cumulative.
 Establish and monitor financial goals for each program
 Negotiate salaries and implement cost-containment strategies to ensure profitability of
programs
Position Description – Assistant Director, Management and Leadership Programs
Page 3
40% - Assessment, Marketing and Promotion
 Promote, contract and conduct needs assessments, solicit business and submit proposals for
customized contract training programs
 Plan and implement marketing and promotional strategies for student recruitment for each
program, including attendance at tradeshows
 Continually review/evaluate/assess current programs viability and update and revise programs
as needed
 Keep abreast of opportunities and changes in local, national and international trends in
professional development, management, training and leadership through conferences,
professional societies, newsletters and journals
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Assistant Director manages self-supporting programs while building institutional capacity,
therefore affecting the university as a whole by involving faculty from a variety of departments and
disciplines. This position must make educated decisions based on models from other schools or by
interpolating similar program modalities into an effective contract training or public offering of a
professional development course. The Assistant Director must have the ability to work with minimal
supervision with considerable latitude for initiative and independent judgment. This position is
responsible for dealing with business and government (U.S. and foreign) through discussions and
salesmanship with middle and upper management personnel. In many cases, programs created have
a national and international audience. This position’s primary responsibility is to work with the
professional community, governmental agencies, and community groups to develop highly sought
after programs. In the ever changing market place of business, industry and government, knowledge
and use of current trends are crucial for the viability and survival of a continuing education
organization. It is vital that this position be able to interpret the client’s needs and wants into a
substantial pedagogically sound professional education program with contemporary content.
Impact:
The decisions and judgment of this position affect the university in a variety of ways. An error in
pricing, selection of professional program curricula, instructors, and venue could impair the
business/entity’s opinion of the university. Egregious judgments and failure to follow the contract or
agreement could put the university at risk of a lawsuit. Poor judgments while working within the
university community could delay programs or damage the reputation of the university with the
general public. The scope of clientele this position come into contact include not only the local
community, state, and region; but also national and international middle/upper managers.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Adult learning theory and practices and their implementation
 Organizational, management and leadership development strategies and concept and
incorporation into appropriate courses, seminars workshops and programs
Position Description – Assistant Director, Management and Leadership Programs




Page 4
Basic financial and accounting practices and interpretation and analysis of financial reports to
apply financial and accounting practices to create and maintain programmatic and account
budgets
Methods used to identify community training needs including but not limited to: conducting
surveys, facilitating advisory board meetings, facilitating community focus groups, and
conducting web-based research
Program development concepts from design to implementation
Report writing, program evaluation techniques and basic HR requirements
Skills:
 Proficient in use of personal computer and current software applications including: Word,
Excel, PowerPoint, and database programs
 Excellent organizational skills necessary to develop complex class calendars, including
coordinating training schedules, securing instructors, securing classrooms and equipment
 Excellent communication skills including written, verbal and presentation skills to both internal
and external customers
 Excellent problem solving and project management skills
 Demonstrates tact and diplomacy in communicating with internal and external contacts
Ability to:
 Work with numerous professionals including upper management, support staff, classified staff,
program assistants, student workers, independent contractors, and teaching faculty
 Create proposals and present to upper management and outside customers
 Work on multiple programs with minimal supervision and coordinate multi-departmental efforts
 Meet deadlines and be flexible
 Plan and implement marketing and promotional strategies for student recruitment
 Develop policies and procedures for a variety programs
 Travel approximately 25% of time and/or as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Personal or Group Program
presentation
University faculty and staff
Reason for Contact
To present the programs being offered and/or developed by the
University and Extended Studies
Work closely with faculty and staff on campus who could bring
their special expertise to the development, delivery, and instruction
of these programs.
Extended Studies staff
To work closely with internal staff and administrative faculty of
Extended Studies to facilitate program support activities necessary
for program implementation
External
Local, national and international
corporations, and professional
societies
Government Officials
Reason for Contact
To assess the need for continuing education and to involve
individuals from these groups in the development of a curriculum
and the promotion of the program
To deal with governmental officials of foreign states as in the case
for gaming management, advanced management and elected
officials programs
Position Description – Assistant Director, Management and Leadership Programs
Community
Human resources, training
directors, and senior
management of various outside
agencies and corporations
Page 5
Work closely with the community on campus who could bring their
special expertise to the development, delivery, and instruction of
these programs
To meet and discuss specific needs and goals for training and
development
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years r a Master’s Degree and two years of combined
experience in program development, curriculum design, coordination and
implementation of adult and/or workplace professional development or continuing
education programs
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None