POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
INSTRUCTIONS:
1. Complete form, sign, and submit to immediate supervisor;
2. Supervisor (chair/director/dean)– review, approve, sign, forward to vice president or vice provost;
3. Vice Pres/Vice Prov - approve, sign, forward to Placement Committee (c/o UNR HR, M/S 238);
4. Placement Committee recommends administrative salary range and title & forwards to Provost.
Approval letters are then sent to Vice President, Dean or Director for PAF/Terms preparation.
ALL INFORMATION MUST BE PROVIDED. INCOMPLETE FORMS WILL BE RETURNED TO
DEPARTMENT. QUESTIONS? CALL UNR Human Resources at 784-6082.
Incumbents’ Name (if applicable): Shera Alberti-Annunzio
Position #: 11422
Current Title: Specialist, Program Development (noncredit programs) Current Range: 2
Department: Extended Studies
College/Division: Extended Studies
Action Proposed: (check all that apply)
Effective Date:
New position, Proposed Range:
Proposed Title:
Title Change, Proposed Title:
Assistant Director, Professional Development & Certificate Programs
Proposed Reassignment from Range
to Range
Revised PDQ only (no range, title change proposed)
Title Approved:
Range Approved:
(Committee Use Only)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Richelle O’Driscoll
Date
Director, Management & Executive Development Programs
Director/Chair/Dean Fred Holman
Vice Provost, Extended Studies
Approved for Salary Placement Committee review.
Date
Vice President’s Signature
Date
Jannet Vreeland
Vice Provost
Action Approved by the President:
Revised: 10/20/04
Position Description – Assistant Director, Prof Dev & Cert Prgms, Position # 11422
Page 2
1.
Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department.
The Assistant Director reports to the Director of Management and Executive Programs in the
College of Extended Studies and is responsible for developing, administering and expanding
several continuing education programs, professional development certificate programs, individual
professional development courses, and customized contract training programs that update and
promote knowledge and skills for participants from both private and public sectors, as well as
provide youth outreach programs. The incumbent is responsible for developing outreach programs
to serve a wide variety of constituents by communicating with various individuals, private
organizations, and government agencies to develop partnerships. The Assistant Director is also
responsible for administering the Elected Officials and Elder College programs, managing financial
aspects of the programs, conducting needs assessments, and supervising instructors and student
employees, and advising students.
2.
List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job.
30% - Recruitment, Training, and Supervision
 Identify community training needs and coordinate the development of curriculum for new
professional development and certificate programs
 Update curriculum for existing professional development and certificate programs
 Identify and recruit advisory board members
 Lead advisory board meetings to clarify industry and business needs
 Counsel and advise current and potential students
 Research, recruit and hire acknowledged experts in various industries to serve as instructors
and faculty for respective programs
 Supervise instructors and ancillary program staff
15% - Program Development
 Work with national and local professional groups, associations, government organizations,
business and professional community, and university faculty to determine need for new
programs and determination of course curriculum, format and delivery
 Develop relationships with mid and upper management of international and regional
organizations to form partnerships on new and existing programs
 Maintain academic quality of programs
15% - Financial Responsibilities
 Develop and prepare several financially responsible program budgets that generate income
and maintain self-support status of Extended Studies. The numerous budgets and programs
managed are in excess of $250,000 cumulative.
 Establish and monitor financial goals for each program
 Negotiate salaries and implement cost-containment strategies to ensure profitability of
programs
40% - Assessment, Marketing & Promotion
 Plan and implement marketing and promotional strategies for student recruitment for each
program, including attendance at tradeshows
 Promote, contract and conduct needs assessments, solicit business and submit proposals for
customized contract training programs
Position Description – Assistant Director, Prof Dev & Cert Prgms, Position # 11422
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Continually review/evaluate/assess current programs viability and update and revise programs
as needed
Keep abreast of opportunities and changes in local, national and international trends in
professional development, management, training and leadership through conferences,
professional societies, newsletters and journals
3. Describe how the decisions and judgments made by this position and the results of work
performed impact the department, division and/or the university as a whole.
This position manages self-supporting programs while building institutional capacity, therefore
affecting the university as a whole by involving faculty from a variety of departments and disciplines.
The decisions and judgment of this position affect the university in a variety of ways. An error in
pricing, selection of professional program curricula, instructors, and venue could impair the
business/entity’s opinion of the university. Egregious judgments and failure to follow the contract or
agreement could put the university at risk of a lawsuit. Poor judgments while working within the
university community could delay programs or damage the reputation of the university with the
general public. The scope of clientele this position come into contact include not only the local
community, state, and region; but also national and international middle/upper managers.
This position is responsible for dealing with business and government (U.S. and foreign) through
discussions and salesmanship with middle and upper management personnel. This positions primary
responsibility will be to work with the professional community, governmental agencies, and community
groups to develop highly sought after programs. In the ever changing market place of business,
industry and government, knowledge and use of current trends are crucial for the viability and survival
of a continuing education organization. It is vital that this position be able to interpret the client’s needs
and wants into a substantial pedagogically sound professional education program with contemporary
content.
This position must make an educated decision based on models from other schools or by interpolating
similar program modalities into an effective contract training or public offering of a professional
development course. In many cases, programs created have a national and international audience.
4. Describe the knowledge, skills and abilities essential to successful performance of this job.
Knowledge:
 Knowledge and application of adult learning theory and practices
 Fundamental knowledge of organizational, management and leadership development
strategies and concepts. Demonstrated ability to incorporate these concepts into appropriate
courses, seminars workshops and programs
 Knowledge of basic financial and accounting practices and interpretation and analysis of
financial reports. Demonstrated ability to apply financial and accounting practices to create
and maintain programmatic and account budgets
 Knowledge of methods used to identify community training needs including but not limited to:
conducting survey’s, facilitating advisory board meetings, facilitating community focus groups,
and conducting web-based research
 Knowledge of program development concepts from design to implementation
 Knowledge of report writing, program evaluation techniques and basic HR requirements
Position Description – Assistant Director, Prof Dev & Cert Prgms, Position # 11422
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Skills:
 Proficient in use of personal computer and current software applications including: Word,
Excel, PowerPoint, and database programs
 Excellent organizational skills necessary to develop complex class calendars, including
coordinating training schedules, securing instructors, securing classrooms and equipment
 Excellent communication skills including written, verbal and presentation skills to both internal
and external customers
 Excellent problem solving and project management skills
 Flexibility and ability to work with minimal supervision with considerable latitude for initiative
and independent judgment
 Demonstrates tact and diplomacy in communicating with internal and external contacts
Abilities:
 Ability to work with numerous professionals including upper management, support staff,
classified staff, program assistants, student workers, independent contractors, and teaching
faculty
 Ability to create proposals and present to upper management and outside customers
 Ability to work on multiple programs with minimal supervision and coordinate multidepartmental efforts
 Ability to meet deadlines and be flexible
 Ability to plan and implement marketing and promotional strategies for student recruitment.
 Ability to develop policies and procedures for a variety programs
 Ability to travel approximately 25% of time and/or as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Outside Agencies - Frequent contact with outside agencies, local, national and international
corporations, and professional societies to assess the need for continuing education; also to involve
individuals form these groups in the development of a curriculum and the promotion of the program.
This position will also deal with governmental officials of foreign states as in the case for gaming
management, advanced management and elected officials programs.
Personal or Group Program presentation – Present the programs being offered and/or developed by
the University and Extended Studies
University faculty and staff and community - Work closely with faculty and staff on campus and in the
community who could bring their special expertise to the development, delivery, and instruction of
these programs
Extended Studies staff - Work closely with internal staff and administrative faculty of Extended Studies
to facilitate program support activities necessary for program implementation
Training and Development Sources - Meet with human resources, training directors, and senior
management of various outside agencies and corporations to discuss specific needs and goals for
training and development
Position Description – Assistant Director, Prof Dev & Cert Prgms, Position # 11422
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6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Required:
Bachelor’s Degree from a regionally accredited institution
Preferred:
Master’s Degree from a regionally accredited institution
b. Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Required:
Bachelor’s Degree and four years or Master’s Degree and two years of combined experience
in program development, curriculum design, coordination and implementation of adult and/or
workplace professional development or continuing education programs
Preferred:
Experience in a university setting preferred
c. Indicate any license or certificate required for this position.
Ability to travel - must be able to attend off-site training courses and meet with clients as
needed in the community