Item 2.B-April 12, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Position #(s): Incumbent(s) Name (if applicable):
Current Title:
(JCC: )
Current Range:
Department: IT and Finance
Account #(s): 1201-103-103-0004
College/Division: Development and
Alumni Relations
Action Proposed: ( check all that apply )
(X) New position: Proposed Range: 2
Proposed Title: Analyst, Business Data (DAR)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current or new HR assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Brenda Eldridge
__________________
Date
Director, Info & Business Process
____________________________________________________________ __________________
Director/Chair/Dean Bruce Mack, AVP, Development and Alumni Relations Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature John K. Carothers
__________________
Date
Vice President, Development and Alumni Relations
Action Approved by the Provost/President (Completed by Faculty HR):
Pos #(s): JCC: 67370 Range: 2 EEO: 4/1/2013
Approved Title: Analyst, Business Data (DAR)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012

Position Description – Analyst, Business Data (DAR) Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Analyst, Business Data, creates and runs standard and special reports and other system queries for data extraction from the U niversity’s administrative information systems to support the
Development and Alumni Relations (DAR) fundraising functions which run interface business functions between areas of campus to facilitate business functions and other activities. The Analyst generates standard and special reports from other administrative systems used by the DAR. The position reports to the Director of Information and Business Process for DAR and is the point person for the fundraising interface between DAR and the Intercollegiate Athletics Department.
2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Data Extraction/Assessment

Develop queries to be used by campus end users; assess user needs and create ad hoc
 queries and reports
Monitor the accuracy of data in the development/fundraising information systems and other administrative systems

Assist and support the Director by providing data from which to make decisions about improvement of functional processes

Coordinate technical issues with the Director

Write and run quality control reports aimed at error detection and resolution; recommend corrections needed to users and/or Director

Upload/Extract information from administrative systems into other systems
40% - Administration and Compliance

Document system and business processes in a business process guide

Conduct administrative systems functional testing and modification development

Design and run system queries for identifying data errors

Ensure compliance with governmental technical reporting standards

Develop and oversee secure external data transmission to third parties

Assist with analysis of effectiveness of departmental workflow and make recommendations to the Director to ensure efficiency for data entry

Provide support for web applications for the DAR as well as other areas of campus that utilize the fundraising software modules and web sites

Assist with staff training in the functional use of administrative systems software

Assess and recommend changes in operating policies and procedures resulting from software limitations/capabilities
10% - Special Projects

Assist with Director’s Office operations, as directed by the Director, to include system analyses, evaluation of new systems and system installations

Position Description – Analyst, Business Data (DAR)
3. Describe the level of freedom to take action and make decisions with or without
Page 3 supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Analyst uses his/her own judgment in making decisions while conducting needs assessment, developing new queries, and reviewing data for errors and resolving problems. The incumbent interacts and collaborates with staff within the Director’s Office and with other campus offices on use of computer programs. Goals for the position are determined by the Director with collaboration from the Athletics Staff.
Level of Impact:
The effectiveness of the Director’s Office operations is dependent upon producing accurate and timely data. Failure to identify functional user errors could result in high error rates in data entry and delays in processing business transactions, resulting in errors in donor information and causing gift information to be inaccurate. Inaccuracy could have a negative impact on donations and future funding for the University as well as Athletics.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:

Complex administrative data systems

Accounting and business office processes and procedures

Business office data requirements

Microsoft or Oracle SQL and reporting tools
Skills

Documentation of administrative/business office processes, data sources and procedures

Excellent planning and organizational skills

Advanced proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) and programs such as Raiser’s Edge, Financial Edge, Tickets West, Peoplesoft, the
University data warehouse, and other systems

Strong interpersonal skills with the ability to work independently and as part of a team

Analytical, decision-making and problem-solving skills

Excellent verbal and written communication
Ability to:

Design and develop data queries

Troubleshoot functional user problems in administrative systems

Design and train users in effective data entry and maintenance

Communicate effectively to a variety of audiences with differing degrees of computer skills

Define problems, collect and analyze data, establish facts, draw valid conclusions and make recommendations based on the data that will improve business processes

Effectively manage, prioritize and complete multiple short- and long-term projects/tasks in an efficient and timely manner while maintaining focus on organizational goals

Work cooperatively with faculty, staff and students relating to inquiries from administrative systems

Maintain confidentiality of sensitive information

Work with diverse populations
sensitive to cultural and ethnic diversity issues

Position Description – Analyst, Business Data (DAR) Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
DAR staff
Information Technology (IT) staff
Intercollegiate Athletics’ staff
Reason for Contact
To provide standard and special reports that assist staff in analyzing data from administrative systems and streamline business processes
To report operational problems with administrative information systems and obtain assistance with technical system problem resolution
To evaluate system parameters and research issues with information system data as it affects Tickets West, Raiser’s Edge or other applications
To develop and provide special reports Other campus offices
External
System Computing Services
Reason for Contact
To report operational problems with administrative information systems and obtain assistance with technical system problem resolution
6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent. a. Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b. Minimum type and amount of work experience, in addition to the above required education necessary for a person entering this position.
Ba chelor’s Degree and two years, or a Master’s Degree and one year, of experience working in business application data analysis, data extraction and custom reporting from a large complex computer application
Preferred Licenses or Certifications: None c. Indicate any license or certificate required for this position.
None