District Board of Trustees
Strategic Planning Retreat
Moving toward performance-based budgeting
November 8, 2008
Alamo Community Colleges
Mission and Vision
MISSION
Empowering our diverse communities
for success.
VISION
The Alamo Community Colleges will be
the best in the nation.
Five ACC Strategic Plan Goals
Meta-Plan
1. Philosophy (student success, 5
goals, 4 drivers, KPIs, Baldrige,
ATD)
2. Adopt singular budget model
3. Unified strategic initiatives
4. Measurement
5. Reporting (transparency)
Fundamental Strategic Questions
1. Who are we?
2. What do we want to be in the future?
3. How are we going to get there?
Integrated Planning and
Budgeting Model
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Aligns Philosophies
Strategic Drivers
Strategic Goals
Strategic Plan
KPIs
Calendar
Integrated Planning Process
OPERATIONAL
PLAN
STRATEGIC
PLAN
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Strategic Analysis
Mission, Vision, Values
Long-Term Goals
Strategies
Drivers
Integrated Programs
Financial Projections
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Operational Analysis
KPIs
Performance Targets
Short-Term Objectives
Action Plans
Performance Budgets
INTEGRATION
AND
COMMUNICATION
RESULTS
MANAGEMENT
● Performance Analysis
● Organization, Unit, and
Individual Results
● Evaluation and Control
Systems
● Corrective Action
● Management Reports
● Reward Systems
Planning is about
prioritizing.
Strategic
Planning
Performance
Budgeting
Performance
Measurement
(KPI)
Key Performance Indicators
• 16 KPIs and 54 measures
• Value of KPIs
1. Provide context
2. Provide clarification
3. Provide direction
Becoming the Best in the Nation
Best in the Nation
Best Among National Peers
National Average
Best in Texas
Best Among Texas Peers
Texas Average
THE 4 DRIVERS
• RECRUITMENT
• RETENTION
• COMPLETION
• CLUSTERS
Market Penetration
Participation Rate in Service Area (Fall term)
6.0%
5.4%
5.0%
4.2%
4.0%
3.0%
2.0%
1.0%
0.0%
ACC
El Paso
Fall Credit Student Headcount
(By College of Attendance)
25,000
20,000
15,000
10,000
5,000
0
SAC
SPC
PAC
NVC
NLC
Fall 06
21,120
9,451
8,036
9,807
2,235
Fall 07
20,411
9,269
8,021
10,627
3,138
Fall 08 prelim
20,163
9,244
7,791
12,034
4,114
Fall 07 ACCD Total = 51,466
Preliminary Fall 08 ACCD Total = 53,346
Productive Grade Rate
100%
80%
60%
40%
20%
0%
ACCD
SAC
SPC
PAC
NVC
Fall 05
66%
62%
67%
67%
73%
Fall 06
66%
62%
70%
64%
72%
Fall 07
67%
63%
69%
65%
74%
Benchmark data unavailable
FT FTIC Fall to Fall Persistence Rate
100%
80%
60%
40%
20%
0%
SAC
SPC
PAC
NVC
Fall 05 - Fall 06
57.0%
48.4%
57.1%
65.9%
Fall 06 - Fall 07
54.9%
55.1%
60.9%
69.3%
Fall 07 - Fall 08
57.7%
52.0%
55.3%
67.7%
VLCC best (El Paso) = 65%
VLCC = 57%
State average = 55%
% of Fall FTIC Students Who Earn 30 SCH and Transfer
to a Senior Institution
30%
25%
20%
15%
10%
5%
0%
ACCD
SAC
SPC
PAC
NVC
Fall 06
15.6%
13.1%
9.4%
16.9%
16.8%
Fall 07
17.0%
15.9%
8.4%
15.0%
26.3%
VLCC best (San Jacinto) = 25%
VLCC = 18%
State average = 21%
Course Completion Rate
(Based on Funded Contact Hours)
100%
80%
60%
40%
20%
0%
ACCD
SAC
SPC
PAC
NVC
NLC
Fall 05
80.6%
76.1%
82.9%
81.2%
87.6%
0
Fall 06
83.6%
76.9%
96.6%
78.8%
87.5%
0
Fall 07
88.9%
87.3%
91.3%
87.6%
90.6%
91.4%
VLCC best (ACC) = 89%
VLCC = 84%
Statewide average = 85%
Graduation
FT 3-Year Graduation Rate by FTIC Cohort
14.0%
12.0%
10.0%
8.0%
6.0%
4.0%
2.0%
0.0%
State Avg
11.6%
SAC
2.6%
SPC
8.1%
PAC
6.5%
NVC
10.0%
Average Class Size
25
20
15
18.6
19.3
10
5
0
Fall 2007
Fall 2008
Baldrige Education Criteria (WHAT WE DO) for Performance Excellence
Alamo Community Colleges’
Environment, Relationships, and Challenges
2
Strategic
Planning
5
Employee
Focus
1
Leadership
7
Results
3
Student,
Customer, and
Community Focus
6
Process
Management
4
KPI Measurement, Evaluation, Targets, Action Plans
Core Threads for ACC
That which unites us is greater than that which divides us.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Focus on Student Success
Common student learning outcomes (by class, program, and
general education)
Budgeting model
Common catalog
Standardized processes for business, administrative, and
student support operations
Common software to support instruction and administrative
functions
Coordinated marketing/branding
Integrated strategic planning
Accountability metrics
Baldrige, ATD, Closing the Gap, SENSE, CCSSE
Identical tuition and fee structure
Facilities master planning
E-PAR
Web presence
Centralized and unified policies and procedures
Reasons Strategic Plans Fail
1. Lack of participation
2. Lack of communication
3. Poorly thought-out strategy
4. Failure to hold people accountable
Planning/Budgeting Calendar
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September
October
November
February
March
April
May
June
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Environmental scan
Series of planning retreats begin
Planning recommendations & KPIs
Productivity reports & program reviews
Budget forecast & performance targets
Budget assumptions to DBOT
Preliminary budget presented to DBOT
Budget approved for following year