LSA Research Administration
Office
Paper forms our Office Still signs
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Travel to Cuba
Research Faculty Hiring Packets
MICHR proposals
Anything research related that has a line for
the Dean to sign
Electronic Systems/
electronic signatures
• eGIF
• eRPM
What does the College Review Team
Look for in your Proposal?
• For eRPM proposals is the PAF filled out in accordance with LSA Business
Process
– https://sites.google.com/a/umich.edu/lsa-research-adminmanual/experience-2
– All budget and budget justification documents are finalized and loaded
in PAF
– Finished packages! Your faculty are looking for your guidance
• For eGIF does it follow the templates at
http://www.lsa.umich.edu/research/lsagatewaytointernalfundingegif/ci.e
gifapplicationexamples_ci.detail
• Special attention is given to resource commitments
– eRPM--Space, Costsharing, faculty effort, subawards, subaccounts, PI
eligibility, budget, and budget justification, indirect rate, DMP. Upload
supporting emails
– eGIF--Commitment documentation is critical!!! Upload supporting emails
“The Perfect Proposal”
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All the final documents are uploaded into eRPM
A copy of the sponsor guidelines is attached with the indirect rate circled if not the
normal rate. (If the indirect rate is 36.3952% and it’s in the sponsor guidelines—
include the guidelines—don’t make us dig for it).
If there are multiple PI’s on the project, an internal budget that breaks out each of
their pieces of the budget and matches the subaccounts on the PAF.
Cost-sharing approved before the PAF is routed. Include the e-mail approvals—
attach them to the PAF.
A clear budget justification that supports the budget and details what the supplies
and materials are (A21).
Items in the proposal can be interpreted at award and implemented by anyone (i.
e. appointments, cost-sharing commitments, equipment, etc)
The $ amounts match everywhere in the documents uploaded with the PAF.
There’s a final version of the research narrative to see how the science meshes
with the budget.
Things we don’t look at
• Not looking for formatting or that the sponsor forms are filled
out correctly—that’s the PI/department’s responsibility to
read and understand the Sponsor’s rules
• We never go into the sponsor’s grant application systems to
look at applications (we can’t even if we wanted to)
• Not looking at specific budget $’s (If the amount budgeted for
someone’s salary or tuition, etc is wrong we won’t catch that.)
• Situations covered by departmental rules (i.e. course buyouts
and space)
Steve’s resources
– You – the department Research Administrators
– LSA Business Process https://sites.google.com/a/umich.edu/lsa-research-adminmanual/home
– eRPM References Materials (http://www.umich.edu/~eresinfo/erpm/training.html)
– eRPM Help (4-4357)
– ORSP (http://orsp.umich.edu/)
– eGIF examples
(http://www.lsa.umich.edu/research/lsagatewaytointernalfundingegif/ci.egifapplication
examples_ci.detail)
– LSA Research Website (http://www.lsa.umich.edu/research/)
– MRS (https://webapps.lsa.umich.edu/AdminData/)
– Sponsors websites
– When all else fails Google
eRPM Review
• Steve gets the e-mail from eRPM saying the PAF is ready for LSA’s review
• Steve reviews PAF
• If necessary returns PAF to department for any corrections or
clarifications
• Talks with Peggy about any issues that are unusual
• Peggy determines if follow-up with the Associate Dean or other UM
entity is necessary before she signs it.
• Once its ready to sign Steve post a comment in eRPM message to cue
Peggy to sign it
• Peggy reviews for any additional questions and alerts PI Team if compliant
with deadline
• Once Peggy signs proposal it is off to ORSP for their review.
• Steve checks his eRPM inbox at the start of the day and at the end of the
day, as well as periodically throughout the day, to make sure no proposals
get lost due to a failure in the e-mail notification.
eGIF Review
• Peggy gets an e-mail from eGIF saying the application is ready for LSA’s
review and sends to Steve for first review
• If necessary Steve contacts the PI or Key AD for any corrections or
clarifications
• Talks with Peggy about any issues that are unusual
• Once its ready to sign Steve forwards to Peggy for her review
• After Peggy reviews it she forwards it to the appropriate Associate Dean
for their funding decision and/or approval.
• Proposal goes on to other funding sources for their decision (i. e.
Rackham, OVPR, Humanities Institute)
• Once Peggy has entered LSA funding decision, Steve finishes process by
notifying the PI of the LSA award. The transfer form for obtaining the
funds is part of this process.
• The commitment is input into the Unit Defined Commitment Systems until
the transfer is made.