Employee’s Name: _________________________________ Job Title: ________________________________________________
Today’s Date: _____________________________________ Start Date: _______________________________________________
Supervisor’s Name: _________________________________
Check when completed (write in initials of person responsible for the training, or indicate n/a for not applicable):
BEFORE THE NEW EMPLOYEE ARRIVES
 Send offer letter (see examples at: https://www.lsa.umich.edu/lsa/facultystaff/hr/hiring/offer_letters/ )
 Register new employee for LSA New Employee Orientation (e-mail lsa.hr.administration@umich.edu or call, 615-0587)
 Communicate to new employee via phone/email:

Work schedule for the first week  Specific directions to work location  Where to park, and information about
University bus services/AATA Park &Ride lots
 Inform everyone in your unit of the new employee’s name, job title, starting date, role in department and job duties.
 Order business cards if required
 Obtain LSA-IT New User Kit http://www.lsa.umich.edu/lsait/start/ click on "New Employee Orientation (PDF) "
 Add new employee to appropriate directories and email groups
 Obtain appropriate access (LSA-IT, lsa-accounts@umich.edu
, 764-4357)
 Prepare and clean work area
FIRST DAY ON THE JOB
 Tour employee’s work area and show him/her locations of restrooms, break areas, emergency exits and vending machines
 Introduce to co-workers
 Share unit mission statement, goals and objectives
 Provide a copy of Statement on UM Stewardship of Human Resources
 Review unit organization chart and affiliated departments and units
 Provide employee with a copy of his/her job description
 Review safety policies/procedures regarding:

emergency procedures
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on-the-job injuries
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fire extinguishers
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contacting Public Safety/Security
 Demonstrate or provide written instructions regarding telephone use (including voice mail), fax machine and copy machine
 Provide information regarding when, where and how long he/she has for meal times and break periods
 Explain policies regarding punctuality, i.e., how to notify the supervisor if he/she is going to be late or absent due to illness
 Show employee where to store his/her personal belongings and how to secure valuables
 Review policies and procedures regarding: o dress code o time cards o non-smoking policy o personal calls/cell phone usage
 Provide keys and have employee sign key requisition
 Explain unit policies regarding after-hours and weekend access to work area

 Give one specific task to accomplish in employee’s job area
 Offer to have lunch with new employee or arrange for a co-worker to have lunch with the new employee
 Arrange to meet the employee at the end of the day to answer any questions
DURING THE FIRST WEEK
 Check with the employee to make sure he/she has needed equipment and access (OARS) for the job
 Provide employee with staff directories, campus map, pertinent lists, shortcodes, etc.
 Explain how office is organized, including location of files, office supplies, etc.
 Schedule meetings for new employee with key departments and personnel
 Explain how often, when and where pay checks are distributed
 Review policies/procedures regarding:
 requesting vacation time
 working overtime
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making personal and long distance phone calls
 probation periods
 travelling on business and reimbursement
 use of department vehicles
 Notify employee of regular staff meetings
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receiving/accepting gifts
receiving visitors at work
maintaining confidentiality
using UM equipment/resources for personal use
petty cash
 Explain how to use campus and U.S. mail services; bar codes
 Provide list of useful web sites ( e.g.
LSA NEO, LSA Bulletin online, SPG online)
 Explain how to care for equipment and how to request repairs
 Register employee for necessary training which may include:

University Purchasing Card training

OSEH training

M-Pathways training
 Review computer information including:
 overview of policies and procedures, including requesting repairs, department standards for software and hardware, appropriate use of e-mail and confidentiality
 assessment of employees knowledge and comfort with department’s hardware and software
 hardware: turning on, backing up, printing, shutting down, etc.
 software: what’s used for work in your unit
 arrange further training and support as needed
 Explain any other informal policies/procedures/practices in your unit:
 cleaning the community kitchen  making coffee
WITHIN FIRST MONTH OF EMPLOYMENT
 Review professional development opportunities
 Meet with employee to review:
 job description  performance management system for your unit  compensation system for your unit
ADDITIONAL ORIENTATION ITEMS SPECIFIC TO YOUR UNIT OR THIS SPECIFIC JOB

__________________________________________________
New Employee
__________________________________________________
Supervisor
_______________________
Date
_______________________
Date