MEETING OF THE
BOARD GOVERNANCE COMMITTEE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE
June 9, 2011
Minutes
The Board Governance Committee of the Board of Trustees of Houston Community
College held a meeting on Thursday, June 9, 2011, at the HCC Administration Building,
3100 Main, 2nd Floor, Seminar Room A, Houston, Texas.
COMMITTEE MEMBERS PRESENT
Bruce A. Austin, Committee Chair
Eva Loredo, Committee Member
Sandie Mullins, Committee Member
Neeta Sane, Alternate Committee
Mary Ann Perez
ADMINISTRATION
Mary S. Spangler, Chancellor
Art Tyler, Deputy Chancellor/COO
Renee Byas, General Council
Doretha Eason, Executive Assistant to the Chancellor
William Carter, Vice Chancellor, Information Technology
Stephen Levey for Charles Cook, Vice Chancellor, Instruction
Diana Pino, Vice Chancellor, Student Services
Daniel Seymour, Vice Chancellor, Institutional Planning and Effectiveness
Margaret Ford Fisher, President, Northeast College
Fena Garza, President, Southwest College
William Harmon, President, Central College
Zachary Hodges, President Northwest College
Irene Porcarello, President, Southeast College
Betty Young, President, Coleman College
Willie Williams, Chief Human Resource Officer
OTHERS PRESENT
Kim James, System Counsel, Bracewell & Giuliani
Alan Ainsworth, President, Faculty Senate
Other administrators, citizens and representatives from the news media
CALL TO ORDER
Mr. Austin called the meeting to order at 3:16 p.m. and declared the Committee convened
to consider matters pertaining to Houston Community College as listed on the duly posted
Meeting Notice.
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Board Governance Committee – June 9, 2011 - Page 2
HCC NAMING OPPORTUNITY POLICY
Motion – Ms. Mullins moved and Ms. Loredo seconded.
Dr. Kelly Zuniga informed that the college does not have a formal naming opportunity policy
in practice. She noted that guidelines were developed in 2004 and accepted by the Board
in 2006; however, no policy was developed to accompany the guidelines. She noted that
policies were reviewed at seven peer institutions throughout the United States. Dr. Zuniga
apprised that the proposed policy has also been discussed with the Foundation and Dr.
Spangler.
Mr. Austin asked if a building is named after an individual, will there be an explanation as to
why the individual is memorialized in the naming to include accomplishments and reason
for highlighting that individual. Dr. Zuniga informed that recognition could be added in
plaque format on the front of the building similar to the display on the building at Coleman
College.
Dr. Spangler noted that the naming policy adds creditability to the efforts of the Foundation
as it relates to the endowment campaign.
Mr. Austin asked Dr. Zuniga to inform what would be considered a naming opportunity. Dr.
Zuniga noted that it could be any standing structure that could start with a classroom
moving to a lab, to a wing, to a conference room and ultimately to an entire school or
structure.
Ms. Mullins inquired if any other universities have stipulation regarding extremities. Dr.
Zuniga informed that there would be language in the legal document that would have a
clause regarding removal as a result of some form of extremity; however, the decision to
remove a name would be left up to the Board.
Ms. Loredo inquired if a building is named after an individual are they expected to continue
to donate. Dr. Zuniga informed that the naming opportunity is tied to the exact moment of
the gift.
Vote – The motion passed with vote of 3-0.
HCC DIVERSITY AND INCLUSION PLAN DEVELOPMENT REPORT
Dr. Spangler acknowledged individuals who assisted in the efforts of developing the
Diversity and Inclusion program to include:
•
•
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HCC Council for Diversity and Inclusion Council
Leadership Excellence Institute (LEI) Council Charter Task Force
Office of Institutional Equity
Dr. Spangler provided an overview of the Diversity and Inclusion Plan. She noted that
employee engagement groups were invited to provide input via survey and apprised that a
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Board Governance Committee – June 9, 2011 - Page 3
diversity workshop was held on May 21, 2011. She noted that the process to engage
individuals throughout the college will continue.
Dr. Spangler presented a certificate to Mr. William Richardson who is retiring and
expressed appreciation for his efforts with the establishment of the Diversity Council.
PROCUREMENT POLICIES AND PROCEDURES UPDATE
Mr. Austin informed that the procurement policy update is part of the request by the Board
Chair to enhance procurement policies.
Renee Byas, General Counsel provided an overview on procurement law and processes
implemented and future implementations.
Rogelio Anasagasti, Executive Director of Purchasing/Procurement Operations provided an
overview of the Procurement Fundamentals and Competitive Process to include the
competitive bid, evaluation, quantitative (bids), and qualitative processes. He also
elaborated on the procurement reform process currently underway at HCC.
(Mrs. Sane joined the meeting at 4:07 p.m.)
Destinee Waiters, Assistant General Counsel provided an overview of Ethics Points, which
is a program that allows anonymous reporting of violations and allows for individuals to
voice concerns.
REPORT ON PROCUREMENT OUTLINE FOR BOARD
Mr. Austin informed that the discussion revolves around the definition of internal controls.
He noted that over the next few months, research will be conducted to identify
recommendations in terms of procurement and integrity compliance.
(Ms. Perez stepped out at 4:21 p.m.)
Mr. Austin requested a report on SAS 112 which establishes standards, responsibilities,
and guidance for auditors evaluating internal controls over financial reporting.
(Ms. Perez returned at 4:25 p.m.)
Mr. Austin asked that General Counsel conduct a review with the Board regarding internal
controls. He noted that the purpose of the review is to display that proper processes are
implemented.
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Board Governance Committee – June 9, 2011 - Page 4
ADJOURNMENT
With no further business, the meeting adjourned at 4:27 p.m.
Recorded, transcribed and submitted by:
Sharon R. Wright, Manager, Board Services
Minutes Approved: _________________________________