MEETING OF THE
INFORMATION TECHNOLOGY COMMITTEE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
February 21, 2008
Minutes
The Information Technology Committee of the Board of Trustees of the Houston
Community College System held a meeting on Thursday, February 21, 2008, at the
System Administration Building, 3100 Main, 2nd Floor Seminar Room A, Houston,
Texas.
COMMITTEE MEMBERS PRESENT
Abel Davila, Committee Chair
Mills Worsham, Committee Member
Bruce Austin, Alternate Committee Member
Yolanda Navarro Flores, Board Chair
Diane Olmos Guzman
Neeta Sane
Dr. Michael P. Williams
ADMINISTRATION
Art Tyler, Deputy Chancellor/COO
Doretha Eason, Executive Assistant to the Chancellor
Bill Carter, VC for Information Technology
Charles Cook, VC for Instruction
Irene Porcarello, VC for Student Success
Gloria Walker, VC for Finance and Administration
William Harmon, President, Central College
Fena Garza, President, Southeast College
Abe Bryant for Margret Ford, President of Northeast College
Winston Dahse, President, Southwest College
Zachery Hodges, President, Northwest College
Marshal Stoll, President, Coleman College
Willie Williams, AVC, Human Resources
Dan Seymour, AVC, CT/CE
OTHERS PRESENT
Jarvis Hollingsworth, Counsel, Bracewell & Giuliani
Linda Koffle, President, Faculty Senate
Other administrators, citizens, and representatives of the news media
Houston Community College System
Information Technology Committee – February 21, 2008- Page 2
CALL TO ORDER
Mr. Davila called the meeting to order at 3:56 p.m. and declared the Committee
convened to consider matters pertaining to the Houston Community College System as
listed on the duly posted Meeting Notice.
(Dr. Williams stepped out at 3:56 p.m.)
NETWORK EQUIPMENT FOR CIP PROJECTS
Recommendation – Authorize the Chancellor to purchase network equipment for the
CIP projects from Troubadour Ltd. in the amount of $2,235,190.
(Trustees Guzman and Flores stepped out at 3:59 p.m.)
Mr. Austin requested a visual of the network plan.
(Dr. Williams returned at 3:59 p.m.)
PEOPLESOFT V9.0 STUDENT ADMINISTRATION SYSTEM UPGRADE PROJECT –
CONSULTING SERVICES
Recommendation – Authorize the Chancellor to negotiate a consulting services contract
with The Spearhead Group for the upgrade of the PeopleSoft Student Administration
System to version 9.0 for the amount not to exceed $476,160.00.
Mr. Austin asked to what extent is the electronic data audit being monitored. Mr. Carter
noted that there is monitoring of the data in PeopleSoft. Mr. Austin asked that electronic
auditing be considered because it gives a sense of what is occurring in process.
Dr. Tyler noted that the IT Department has done a tremendous job of updating the
college to be able to monitoring data access.
Motion – Mr. Worsham recommended approval of the item to the consent agenda. Mr.
Davila seconded the motion. The motion passed with vote of 3-0.
ADJOURNED TO CLOSED SESSION
Mr. Davila adjourned the meeting to Executive Session at 4:09 p.m., notice having
previously been given and reiterated in accordance with Sections 551.071, 551.072,
and/or 551.074 of the Open Meetings Law. Mr. Davila stated that any final action, vote
or decision on any item discussed in Executive Session would be taken up in Open
Session or in a subsequent Public Meeting.
(Present: Trustees Austin, Davila, Flores, Guzman, Sane, Williams, and Worsham)
Mr. Davila reconvened the meeting in Open Session at 4:49 p.m. and entertained
motions on pending matters.
Houston Community College System
Information Technology Committee – February 21, 2008- Page 3
Motion – Mr. Worsham move to recommend approval of the Network Equipment for CIP
Projects. Mr. Davila seconded the motion. The motion passed 3-0.
ADJOURNMENT
With no further business, the meeting adjourned at 4:50 p.m.
Recorded by:
Sharon R. Wright, Executive Administrative Assistant, Board Services
Transcribed and submitted by:
Sharon Wright, Executive Administrative Assistant, Board Services
Minutes Approved: