Truckee Meadows Community College Web Advisory Committee Meeting Minutes November 5, 2008 RDMT 252 Meeting called to order at: 11:05 a.m. In Attendance: Kyle Dalpe, Steve Zideck, Cal Anderson, Kathy Berry, Rebecca Burke, Jeff Meyers, Brandy Colby, Jason Oetjen, Chris Winslow, Manuel Becerra Absent: Anne Flesher, Echo Marshall, John Fitzsimmons, Peter Miller, Tony Williams, Barbie Wright Current Business None Quick Project/Web Site Update I. PDF Renaming • Web services have completed renaming 99% of the 1,000 PDF files on the web. An e-mail will be sent out for better understanding of what was done. II. Cafe Web Site • The catering menu is currently in a printed format. Web services is working with Chef Bill to create the menu electronically. III. Student Activities Web Site • A new site will be created for student activities and leadership which will include links to different things that can be done in the community, UNR, Parks and Recreation, etc. Kathy asked if a cross link could be added to WDCE. IV. Committees List • Cal sent an e-mail to Delores Sanford and Jowel Laguerre for help with the committees list. Chris suggested getting help from each individual committee. V. Communications E-mails • Approved and implemented. Letters will go out in one e-mail hopefully by Friday, November 7. New Business I. Web Project Requests • Cindy Jakus submitted a request for an online ESL scholarship application form similar to the existing TMCC Scholarships form. Web services will create a one page form and link it to the ESL site. • Cindy Jakus submitted an idea for a Dog Page. This is not an official request. According to Cindy the idea came from Dr. Sheehan to have a page where employees can upload pictures of their dogs. The Faculty Senate Committee on Recognition and Activities has supported this idea. More research will be done. Chris suggested creating a landing page called Employee Page. Other Business I. MT3 (My.TMCC.edu ver.3) • A landing page for student log in where students will be able to access many services. The page will include access to web college, e-learning, student e-mail, computer lab log in and other services. Web services is working on the specifics at the moment and expects to have this done in the next two weeks. • A request will be made to the President’s Cabinet to approve a switch from SCS to Gmail. If approved, Web services hopes to have this completed by Summer 2009. II. Online Orientation • The site will be redone to add more content. This is not a new project but more like maintenance to the site. III. Webtrends • Software is owned by TMCC. IT pays $1,500.00 a year for maintenance support. The site was recently expanded from 15 million to 20 million page views. The maintenance support increased to $1,800.00. PIO will cover the difference this year. IV. iNtegrate • The committee discussed the creation of an online application that would be used by all NSHE schools. The information requested by each school would have to be consistent. Applying students would be able to fill out the application and then select from the NSHE list the school to which they would like to submit their application. Questions/Comments • Chris informed the committee that IT had a security audit, where it was identified that some of the information posted on the web for employees should be removed from public access to prevent hackers from using some of the information. The information will be removed from public access and placed elsewhere for employees to access. Meeting adjourned: 11:45 a.m.