Technology Committee MEETING MINUTES – 9/7/2012 Attendees: Fred Lokken, Peter Miller, Ted Plaggemeyer, Chris Winslow, and Steve Zideck. Guests: Beverly Bavaro for Cal Anderson; Dr. Rachel Solemsaas Discussion: 1. Jeff Wallace has joined us as the new faculty representative replacing Ted Lambert. 2. Tech Committee role in Resource Allocation Planning process - Dr. Rachel Solemsaas, VPFA a. Discussed how the technology fee approval process should now be meshed in with the college’s new resource allocation plan. Too often, many of the college’s planning activities take place in silos. Decisions get made without incorporating/supporting strategic college initiatives, goals and objectives. b. All resource requests will now funnel into a single system called the Resource Allocation Planning process (RAP). This will tie in core themes/strategic initiatives and then attempt to leverage all college resources including the Technology Fee, grants, etc. c. Unit mission statements with goals and work plans will be created and tied into existing college plans. d. President’s Executive Committee (Pres, VPs, Foundation, HR, and Budget officer) will approve grants/revenue positions/expenses; one-time budget requests, replacement positions. e. RAP – Planning cycle: Current fiscal period budget mods or adjustments, current fiscal period one-time requests (mid-year), next fiscal year requests. f. PRAC – Planning and Resource Allocation Committee: will review requests. Non-voting member (IT) will represent the Technology committees. This representation will emphasize technology capacity (fees, application development availability, technology feasibility/synchronization with the Tech plan, etc.). g. Focus for the Technology committees will not be on the ‘approval’ of the Technology Fee, but instead on the strategic plan/focus for the college regarding the use of technology. However, for one-time temporary/emergency issues that occur during the fiscal year, the Technology committee would have delegated authority to use the contingency funds available for those needs. 3. Accreditation submission – Chris Winslow 4. LMS collaboration/migration - Fred Lokken: Canvas LMS launch has occurred; training 400 faculty and 150 have been trained already with a target of an additional 200 during the Fall semester. All NSHE colleges will be migrating to Canvas. Interface for PeopleSoft was developed in-house. Response from faculty has been positive. Standardized DE fee proposal for all the colleges goes to the BOR in December. 5. Quality Matters collaboration - Fred Lokken: Statewide QM partnership will begin soon within NSHE. We will use and share our own peer-certified trainers; Cathy House is TMCC’s. This will save the NSHE institutions funds. 6. Smart classrooms - Fred Lokken: Moving forward with ordering 105 new lecterns. May survey faculty this Fall so that if training needs to be made. The new lecterns will provide ADA compliance and will provide the opportunity for changing the room orientation and eliminate barriers at the front of the room. Room controllers will also be in place in conjunction with the installation of these lecterns. Potential dual projectors may also be in place. 7. Google+ - Chris Winslow a. Known issues: Will be distributed to the committee for further discussion. b. Not a Core app so not covered under NSHE contract; but neither is Doodle or Manymoon. 8. E-Learning Steering Committee – Steve Zideck: Richard Katz has been hired by NSHE to look at the best methodology to implement e-learning within NSHE. Steve is a representative; Sept 19-20 the consultants will meet with TMCC employees to receive input on the process. The consultants are collecting lots of information on efficiencies and how NSHE sees itself positioned for the future. 9. Next Meeting: October 5, 2012, SIER 201 a. Focus on Administrative Computing topics and Google. i. Google Apps security permissions ii. Google+ Page 1 of 1; Technology Committee Meeting Minutes 9/7/2012 Rev.: 9/10/2012 TMCC is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, physical or mental disability, creed, national origin, veteran status, sexual orientation, genetic information, gender identity, or gender expression in the programs or activities which it operates.