FRATERNITY & SORORITY LIFE 2016-2017 ORGANIZATION ORIENTATION
advertisement
FRATERNITY & SORORITY LIFE 2016-2017 ORGANIZATION ORIENTATION ORGANIZATION ORIENTATION OUTLINE • About CFSL • Staffing and Advising/Coaching • CFSL Baseline and Officer Expectations • Important Processes and Protocols • Important Programs, Meetings, and Events • Bayou Oaks/Fraternity & Sorority Housing • How to Stay Connected 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS WHAT IS CFSL? • The Center for Fraternity & Sorority Life (CFSL) is the central, on-campus location for all fraternity/sororityrelated advising, programming, future planning, and information. • The vision of the University of Houston Center for Fraternity & Sorority Life will provide a nationallyrecognized, urban, Tier One fraternity & sorority experience that serves as the primary vehicle for student success. 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL STAFF AND RESPONSIBILITIES 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL STAFF AND RESPONSIBILITIES 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL STAFF AND RESPONSIBILITIES 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL STAFF AND RESPONSIBILITIES 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL STAFF AND RESPONSIBILITIES 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS ABOUT OUR GREEK COMMUNITY • National Pan-Hellenic Council (NPHC) • Unified Greek Council (UGC) • Multicultural Greek Council (MGC) • Houston Panhellenic Council (HPC) • Interfraternity Council (IFC) • Special Interest Groups 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL BASELINE EXPECTATIONS • Uphold both university policy, student code of conduct, and state and federal laws • Accurately report all active and new members in the appropriate timeframe • Only pledge/initiate enrolled UH students • Attendance at all governing council meetings • Full participation in the Fraternal Excellence Program (All narratives and interviews) • A minimum once per semester meeting with your ‘Chapter Coach’ • Participation in the Fraternity/Sorority Presidents Leadership Summit and other mandatory programming 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL BASELINE EXPECTATIONS • Chapters who are unable to meet baseline expectations will not be provided access to the following: • Departmental sponsorship • Letters of good standing (Intake verification, chartering, etc.) • Participation in Cat’s Back and other CSI student organization fairs 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS OFFICER EXPECTATIONS • Respond to communication from CFSL and the University in a timely format – 24-48 Hours • Use and check multiple communication methods – Email, Social Media, Voice Mail • Keep officer information consistently updated within Get Involved – Get Involved is used to push out communication to all officers 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL PROGRAMS AND INITIATIVES • Fraternity/Sorority Presidents Leadership Summit – August 12-13, 2016* • Fraternal Excellence Program* • Fraternity/Sorority Executive Leaders Circle Meetings • Future Greek Leaders Academy – Early Spring 2017 • Fraternity/Sorority Programming • Order of Omega Greek Leadership Honorary *Denotes a baseline (minimum) expectation 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS FRATERNAL EXCELLENCE PROGRAM • The Fraternal Excellence Program is an effort by the University of Houston Fraternity and Sorority Community to integrate the core principles of fraternity/sorority membership into our campus‐based awards and assessment program. • New FEP Documentation will be released by no later than the close of April. • Fall 2016 Timeline • Narrative Responses due on Friday, October 7 • Character Interviews to be completed by Friday, December 4 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS FRATERNITY/SORORITY EXECUTIVE LEADERS CIRCLE • Monthly chapter/council president meetings that serve as a vehicle for information sharing and special topics education • Scheduled for the first Tuesday of every month (September – December, February – May) 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS FRATERNITY/SORORITY NIGHT OF CELEBRATION AWARDS 47 FRATERNITIES & SORORITIES • In addition to FEP awards, additional chapter, council, and individual awards are distributed. OVER • Applications will open early Fall semester for individual and chapter accomplishments during the Fall 2015 – Spring 2016 academic year. 1500 STUDENTS 5 GOVERNING COUNCILS NEW OFFICER TO-DOS 1. Read and become familiar with your new officer position description and Constitution/Bylaws. This will help to understand the ‘nuts and bolts’ of your position and organization – standards, processes, expectations, etc. 2. Develop a list of questions for your officer position to discuss with the outgoing officer and start a list of goals and ideas of your officer position. Make sure your goals align with the shared mission and vision of the chapter. Effective organizations are where all positional goals align with overall organizational goals. 3. Introduce yourself and discuss officer expectations with your contact within CFSL, your chapter/alumni advisor(s), and your faculty/staff advisor(s). Each of these individuals are important resources that can help you navigate through tough situations. 4. Become familiar with the Center for Fraternity & Sorority Life (CFSL) at N101 Student Center and introduce yourself to the CFSL staff and student workers. Each staff member in CFSL is here to provide guidance, advising, and coaching to all chapter and council leaders. 5. Visit your organization’s Get Involved (getinvolved.uh.edu) account and update your officer information on your organization page. Our email lists that communicate important information are created from the information located within Get Involved, so it is incredibly important that all chapter officer information is updated. 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS NEW OFFICER TO-DOS 6. Update email accounts and change passwords. If you use an organization/officer email account, or have organization social media accounts, make sure those passwords are communicated to the appropriate people. 7. Begin to collect all items, notes, etc. and add to transition binder/flash drive. This helps to build a historical understanding of what the position has done and what it can do in the future. 8. Verify your active and/or new member rosters are on file and updated with the Center for Fraternity & Sorority Life. New Member Rosters are due immediately after new members are pledged/brought in to the organization. Active Member Rosters are due to CFSL by December 1 (Fall) and April 15 (Spring). All forms can be found on the CFSL website at http://www.uh.edu/cfsl. 9. Change the financial account information with the bank. If you have a TDECU Bank account, officer information must be updated within ‘Get Involved’ before it can be updated with the bank. 10. Ensure your entire active membership is in your GetInvolved page. We will transition rosters to being pulled directly from GetInvolved in the coming months. 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS BAYOU OAKS AND FRATERNITY/SORORITY HOUSING • All groups have the ability to apply for a townhouse within Bayou Oaks. Groups eligible for housing in Bayou Oaks must: • Have a functioning or recently established housing corporation incorporated within the state of Texas • Have commitment for a 13, 15, or 21-bed townhouse • Applications for townhouses are released in late November 2016 and due in mid-January 2017 for the following academic year (2017-2018) • Group Housing is also available for those who would like to live together in another residential area • Interested groups should contact Guillermo Flores, Fraternity/Sorority Housing Coordinator, at gjflores@uh.edu. 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL – HOW DO I REPORT MEMBERS? • Remember to verify member eligibility BEFORE you invite them to membership. • Report Members to CFSL • Final semester rosters are due to cfsl@uh.edu each semester by December 1 (Fall) and April 15 (Spring) using Active Member Roster Form • [Recruitment] New members are to be reported no later than 1 week after they are formally pledged – Using New Member Roster Form • [Intake] Chapters must follow ‘Intake Reporting’ guidelines on the CFSL website http://www.uh.edu/cfsl/resources/new_membership.html 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL – HOW DO I REPORT INTAKE? • Chapters must follow ‘Intake Reporting’ guidelines on the CFSL website http://www.uh.edu/cfsl/resources/new_membership.ht ml • This includes: • • • • • • Intake Intent Form Notice of Membership Intake Intake Coordinator Agreement Interest Meeting Attendance Sheet Aspirant Verification End of Intake & Presentation Agreement 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS CFSL – HOW DO I STAY CONNECTED? • Stay updated on CFSL programs and initiatives • Ensure officer and member information is fully updated within Get Involved • Facebook – Fraternity & Sorority Life at the University of Houston • Twitter - @UH_CFSL • Stop by the Center and schedule a meeting – 101 Student Center North • Sign up for our CFSL Monthly Update - http://bit.ly/1Wam9tf 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS WHAT CAN CFSL OFFER ME? • Chapter & Council Advising • Inter-Council/Group Promotion • Strategies for Success/Improvement • Conference Room Space – Complete with Video Chat Technology 47 FRATERNITIES & SORORITIES OVER 1500 STUDENTS 5 GOVERNING COUNCILS IMPORTANT UPCOMING PROGRAMS 47 FRATERNITIES & SORORITIES • Fraternity/Sorority Presidents Leadership Summit – August12-13, 2016* • Fraternity/Sorority Fall Kick-Off/Town Hall – TBA • Fraternity/Sorority Program Board Welcome Back Event-August 24, 2016 • Fraternity/Sorority Program Board WOW Event- September 1, 2016 1500 *Denotes Mandatory Attendance 5 GOVERNING COUNCILS OVER STUDENTS 47 FRATERNITIES & SORORITIES QUESTIONS? OVER 1500 STUDENTS 5 GOVERNING COUNCILS
