43
BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
OFFICIAL MINUTES OF REGULAR MEETING, MARCH 23, 2015
VOLUME 46
SCHEDULED MEETING:
7:30 p.m.
BOARD CONFERENCE ROOM:
Room 1301
Regional Technology Center
TRUSTEES PRESENT:
Michael A. Freeman
Matthew Norwood
John L. Snell, Jr.
Rafael C. Turner
TRUSTEES ABSENT:
Lenore Croudy
Sally Shaheen Joseph
Albert J. Koegel
PRESIDING OFFICER:
John L. Snell, Jr., Vice-Chairperson
Regular Board Meeting: 7:31 p.m. to 8:36 p.m.
Certified As Correct:
___________________________________
Lenore Croudy, Chairperson
__________________________________
Sally Shaheen Joseph, Secretary
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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
Regular Meeting, March 23, 2015
Volume 46
Minutes of Regular Meeting of March 23, 2015
COMMITTEE OF THE WHOLE SESSION
Chair Snell called the Committee of the Whole session to order at 6:31 p.m. He called on President WalkerGriffea who discussed the College’s use of the Academic Quality Improvement Program (AQIP) as its
institutional accreditation system and continuous quality improvement process. She added that, as part of
the AQIP process, action projects are created, based on the feedback and suggestions received during
College Conversation sessions. Following the creation of the action projects, teams are formed consisting
of faculty and staff from all areas of the College, who meet with the goal of overseeing and organizing the
specific quality initiative. Dr. Walker-Griffea introduced Dr. Amy Fugate, Vice-President, Academic Affairs
to discuss the most recent action projects that are scheduled to be retired.
Dr. Fugate provided a brief overview of the AQIP process and introduced the three action projects:
Recycling/Green Initiatives, Student Retention, and Student Pathways. She then introduced representatives
of each project team, who gave history and background on their respective tasks, including goals and
recommendations. The team representatives were:
Recycling/Green Initiatives:
Dr. Larry Juchartz, English Faculty
Student Pathways:
Tom Saelens, Site Director, Northern Tier Center
Regina Broomfield, Supervisor, Admissions Operations
Student Retention:
Al Perry, Associate Director, Athletics
Mike Cieslinski, Supervisor, Administrative Systems Bob Rentschler, Photography Faculty
& Research, Student & Administrative Services
Philip Greenfield, Writing Faculty
Dan Thomas, Student Success Specialist, Counseling Teri Hill, Nursing Faculty
& Student Development
Lisa Novak, Business Faculty
Kirk Yaros, Director, ITS Enterprise Services
Following a short question and answer period, Chair Snell adjourned the Committee of the Whole Session
at 7:24 p.m.
I. CALL TO ORDER
Chair Snell called the meeting to order at 7:31 p.m.
II. ADDITIONS TO THE AGENDA
There were no additions to the agenda.
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III. ADOPTION OF AGENDA
TRUSTEE NORWOOD MOVED THAT THE AGENDA BE ADOPTED. TRUSTEE TURNER
SECONDED THE MOTION.
Chair Snell called for a vote to adopt the agenda.
ALL PRESENT VOTED AYE. MOTION PASSED.
IV. SPECIAL PRESENTATIONS
Chair Snell called on President Walker-Griffea, who began by discussing the nationwide achievement gap
especially as it relates to male African-American and Hispanic students. She added that, in response to this
gap, she sent a delegation of MCC students, faculty, and staff to the annual Black, Brown, & College Bound
Summit, created by Hillsborough Community College in Florida as an opportunity for faculty, staff,
students, and administrators, to gather and generate a dialogue on retention and completion for these
students. Dr. Walker-Griffea called on Dr. Fugate, who introduced Dale Weighill, Executive Dean,
Professional Development, who attended the conference along with Faculty members Brian Littleton
(Psychology) Laura Tobias (English), Frieda Urquhart (Reading), Janet Anthony (Reading), and Christine
Stoliecki (Political Science). Dean Weighill discussed potential strategies they learned and hope to utilize
through instruction and programs through the Center for Teaching & Learning. Dean Weighill then
introduced students Phillip Walker II, Eugene Blackwell, Joshua Forte, and Darryl Horton, who shared with
the Board their thoughts on attending the conference and the messages they received from the speakers,
workshops, and activities during the Summit. They also acknowledged fellow students Donald Clack and
Jalen Nunn, who also attended the Summit but were unable to attend the Board meeting. The students also
announced that they would be hosting a Men of Color Empowerment Summit on April 2, and would be
sharing their experiences in greater detail. They expressed their gratitude to the President Walker-Griffea
for giving them the opportunity to attend the Summit and an avenue where they could bring back what they
learned to a larger audience. They also acknowledged the staff members who attended the conference with
them: Robert Matthews, Executive Dean, Workforce, Community, and Grant Development, Carlos
Cisneros, Student Financial Resource Consultant, Community Engagement & Service, and Mr. Perry.
Dr. Walker-Griffea then discussed her prior commitment to remain a leader in addressing the literacy gap in
Flint and Genesee County, which included the formation of the Flint and Genesee Literacy and Basic Skills
Network, and its recommendations to increase literacy for the region. She called on JaNel Jamerson,
Literacy Director, and Executive Dean Matthews, who provided information about the Network and the
recommendations, focusing on stakeholder representation, planning outcomes, and implementation
priorities, among other key points. Following the presentation, President Walker-Griffea asked the Board
for comments as well as its support for her official endorsement of the recommendations.
V. COMMUNICATIONS
There were no communications.
VI. COMMENTS FROM THE PUBLIC
There were no comments from the public.
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VII. APPROVAL OF MINUTES
TRUSTEE NORWOOD MOVED THAT THE MINUTES FROM THE FEBRUARY 23, 2015
REGULAR MEETING BE APPROVED. TRUSTEE TURNER SECONDED THE MOTION.
Chair Snell called for a vote to approve the minutes of February 23, 2015.
ALL PRESENT VOTED AYE. MOTION PASSED.
VIII. INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Joseph, Norwood, Turner): Trustee Turner reported that the Personnel
Committee met on March 18, 2015. Notes from that meeting appear as Attachment A.
2. Finance/Audit (Koegel, Freeman, Snell): Chair Snell reported that the
Finance/Audit Committee met on March 18, 2015. Notes from that meeting appear as
Attachment B.
IX. UNFINISHED BUSINESS
There was no unfinished business.
X. NEW BUSINESS
Consent Agenda:
Chair Snell called for a motion to approve the Consent Agenda.
MOVED BY TRUSTEE NORWOOD, SECONDED BY TRUSTEE TURNER THAT THE BOARD
APPROVE THE CONSENT AGENDA.
Chair Snell called for a vote on the Consent Agenda, Item 1.16 (Treasurer’s Report for February 2015) and
Item 1.17 (Approval of Sabbaticals).
Individual Items:
ALL PRESENT VOTED AYE. MOTION PASSED.
Chair Snell called for a motion to approve Item 1.18 (Property Disposition).
MOVED BY TRUSTEE TURNER, SECONDED BY TRUSTEE FREEMAN THAT THE BOARD
APPROVE ITEM 1.18.
Chair Snell called for a vote on Item 1.18.
ALL PRESENT VOTED AYE. MOTION PASSED.
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Chair Snell called for a motion to approve Item 1.19 (Authorization to Administer the Community College
Skilled Trades Equipment (CCSTEP) Grant).
MOVED BY TRUSTEE NORWOOD, SECONDED BY TRUTEE TURNER THAT THE BOARD
APPROVE ITEM 1.19.
Chair Snell called for a vote on Item 1.19.
ALL PRESENT VOTED AYE. MOTION PASSED.
XI. ADMINISTRATIVE ITEMS
Chair Snell called on Dr. Walker-Griffea, who referenced Governor Snyder’s support of community
colleges, as shown by his funding and grant proposals, and also his call for community colleges to play a role
in the improvement of the pathways between high schools and higher education, and to increase the
number of skilled trades employees in the state. She went to explain that Trustees were sent a copy of a
draft program called MCC K:16, a collaborative effort between the College, the Genesee Intermediate
School District, and four-year colleges and universities, adding that the program is similar to ACES
(Achieving Collegiate Excellence & Success), a program she spearheaded at Montgomery College, which
identified students at the ninth grade level. President Walker-Griffea explained that as a result of the skills
gap discussed earlier, the MCC K:16 program would be most effective by identifying and providing
coaching and resources to students at kindergarten as well as their families, in the effort to create a seamless
education pathway all the way to completion.
Dr. Walker-Griffea explained that she has met with several potential partners about establishing the
program, including the Governor’s office, and that the response has been overwhelmingly positive. She
then asked for Trustees’ opinions on the program.
President Walker-Griffea distributed the Executive Summary and announced upcoming dates including the
American Association of Community Colleges (AACC) Annual Conference on April 18-21, and Board
meeting dates for April. She then called on Amberly Brennan, Interim Chief Human Resources Officer,
who introduced new employee Phillip Stevens.
Dr. Walker-Griffea called on Lennetta Coney, President, Foundation for Mott Community College, who
reported on upcoming events including the Salute to (retired) Congressman Dale Kildee on May 14 and the
Foundation’s annual breakfast, also scheduled for May
President Walker-Griffea thanked the evening’s presenters including Dr. Fugate, the members of the AQIP
Action Project Teams, and the students who attended the Black, Brown, & College Bound conference,
along with those staff members who attended with them.
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XII. MISCELLANEOUS BUSINESS
Comments from Board Members:
Trustee Freeman said that tonight’s presentations were fantastic and thanked everyone involved.
Trustee Norwood had no comments.
Trustee Turner commented on how refreshing it was to hear presentations that dealt with solutions.
Chair Snell had no comments.
XIII.
There was no Executive Session.
EXECUTIVE SESSION
XIV. ADJOURNMENT
Chair Snell declared the meeting adjourned at 8:36 p.m.
Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees.
A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are
available for public viewing/listening in the Mott Library, main campus.
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ATTACHMENT A
PERSONNEL COMMITTEE
Wednesday, March 18, 2015, 4:00 p.m., CM1019
Present: Joseph, Norwood, Turner
The meeting was called to order at 4:00 p.m. by Trustee Joseph.
Consent Agenda:
Treasurer’s Report for February 2015: Larry Gawthrop, Chief Financial Officer, reported that total revenues
for the period ended February 28 were approximately $55.1 million, representing 72.9% of the annual
budget, compared to 72.4% last year at this time. Expenditures year-to-date were at $46.3 million,
representing 64.1% of the annual budget. Tuition and fee revenues were $30.7 million, and property taxes
were approximately $13.5 million.
Approval of Sabbaticals: A copy of the resolution was provided for review. Amberly Brennan, Interim
Chief Human Resources Officer, provided background and rationale on the resolution. Dr. Amy Fugate,
Vice-President, Academic Affairs, explained the sabbatical submission and approval process. The resolution
will be presented for Board approval at Monday’s meeting.
Individual Items:
Property Disposition: A copy of the resolution was included for review. Scott Jenkins, Vice-President,
Student & Administrative Services, provided background and rationale on the resolution, which will be
brought to the Board for approval at Monday’s meeting.
Authorization to Administer the Community College Skilled Trades Equipment Program (CCSTEP) Grant:
A copy of the resolution was included for review. Vice-President Jenkins provided background and
rationale for the resolution, which will be presented for approval by the Board at Monday’s meeting.
Other
Staffing Transaction Report: Ms. Brennan presented the Staffing Transactions Report for March 2015.
Trustee Joseph adjourned the meeting at 4:37 p.m.
43g
ATTACHMENT B
FINANCE/AUDIT COMMITTEE
Wednesday, March 18, 2015, 12:00 p.m., CM1019
Present: Snell
Absent: Freeman, Koegel
The meeting was called to order at 12:04 p.m. by Trustee Snell.
Consent Agenda:
Treasurer’s Report for February 2015: Larry Gawthrop, Chief Financial Officer, reported that total revenues
for the period ended February 28 were approximately $55.1 million, representing 72.9% of the annual
budget, compared to 72.4% last year at this time. Expenditures year-to-date were at $46.3 million,
representing 64.1% of the annual budget. Tuition and fee revenues were $30.7 million, and property taxes
were approximately $13.5 million.
Approval of Sabbaticals: A copy of the resolution was provided for review. Amberly Brennan, Interim
Chief Human Resources Officer, provided background and rationale on the resolution. Dr. Amy Fugate,
Vice-President, Academic Affairs, explained the sabbatical submission and approval process. The resolution
will be presented for Board approval at Monday’s meeting.
Individual Items:
Property Disposition: A copy of the resolution was included for review. Scott Jenkins, Vice-President,
Student & Administrative Services, provided background and rationale on the resolution, which will be
brought to the Board for approval at Monday’s meeting.
Authorization to Administer the Community College Skilled Trades Equipment Program (CCSTEP) Grant:
A copy of the resolution was included for review. Vice-President Jenkins provided background and
rationale for the resolution, which will be presented for approval by the Board at Monday’s meeting.
Other
Staffing Transaction Report: Ms. Brennan presented the Staffing Transactions Report for March 2015.
Trustee Snell adjourned the meeting at 12:29 p.m.