Meeting Minutes
Department of Financial Services
Chart of Accounts Project
Meeting Name: DFS Chart of Accounts Project
Meeting Group: First Coast Chapter of the Florida Government Finance Officers
Association
Date: September 7, 2012
Time: 12:30 pm
Location: Jacksonville, Florida
Requestor:
Attendees:
There were 16 attendees, which included four county employees, nine city employees,
and three employees of the Duval District School Board.
Discussion: The Department of Financial Services (DFS) was invited to give a presentation on the Chart
of Accounts project to the Central Florida Chapter of the Florida Government Finance Officers
Association (FGFOA). Elwood McElhaney represented DFS at the meeting.
The presentation covered a review of the law, the progress to-date, and our future plans. The latest
Draft Chart of Accounts was presented, followed by discussion on how it was developed and how it
relates to the current reporting structure that is used by the Local Government Section. Those in
attendance appear to have their existing accounting records set up to report using the Local
Government Section’s chart of accounts, and did not object to our using it as a basis for the statewide
chart of accounts. They concurred that their existing accounting records could be mapped into our chart
of accounts at a higher level as part of their periodic closings. They suggested a quarterly rather than
monthly reporting cycle.
Mr. McElhaney discussed the plan to solicit representatives from the various user groups to work to
refine the Draft Chart of Accounts and to develop estimates of the implementation costs. There was a
discussion regarding the representative that has been appointed to represent the School Boards, and
those in attendance agreed that he will do a good job for us and represent them well.
A short question and answer period followed the presentation. The meeting adjourned at approximately
1:30 p.m.