Meeting Minutes
Department of Financial Services
Chart of Accounts Project
Meeting Name: DFS Chart of Accounts Project
Meeting Group: Volusia/Flagler Chapter of the Florida Government Finance Officers
Association
Date: June 22, 2012
Time: 12:30 pm
Location: Daytona Beach, Florida
Requestor:
Attendees: Approximately 50 in attendance with approximately 75% from cities and 25% from counties.
Discussion: The Department of Financial Services (DFS) was asked to give a presentation on the Chart of
Accounts project to the Volusia/Flagler Chapter of the Florida Government Finance Officers Association.
A member of that chapter had attended the DFS presentation at the Florida GFOA Conference in May
2012, and wanted to bring it to their local membership. Elwood McElhaney represented DFS at the
meeting.
Mr. McElhaney reviewed the May 8, 2012, presentation that was given to the FGFOA Conference in
Orlando. The presentation covered a review of the law, the progress to-date, and future plans. The
Draft Chart of Accounts was presented, which was followed by considerable discussion of how it was
developed and how it relates to the current reporting structure that is used by the Bureau of Local
Government. Those in attendance appear to have their existing accounting records set up to report
using the Bureau of Local Government chart of accounts, and recommended that it be adopted as a
statewide standard. There wasn’t much feedback when Mr. McElhaney suggested that it be mapped
into a higher level chart of accounts.
Mr. McElhaney discussed a plan to solicit representatives from the various user groups to work to refine
the Draft Chart of Accounts and to develop estimates of the implementation costs. This plan was well
received by nearly everyone. However, one attendee suggested that feedback and recommendations
be taken from all individual cities and counties.