SAC Meeting
2-1-2012
I.
Call to Order: (3:00PM)
II.
Roll Call: All present
III.
Prayer: Given by Kevin Tighe
IV.
Approval of minutes: 1/25/2011 minutes were approved without change
V.
Public Forum
Mike & Sean: TEDx. Would SAC be open to promoting TEDx?
Do you know who you will having?
Looking for authors, alumni.
Suggest a SAC, Lecture Series link.
Kevin Tighe: Schott Hall Renovation user-ship board, undergraduate representative. Requests
input - What should we request?
When is the renovation happening?
Will be determined as board of trustees goes over budget, 2013.
VI.
Review of the Budget
Crystal Guffey
Budget Passed around
VII.
Report of the SGA Executive
Report of the Legislative Vice President, Brock McMorran
Over the past 2.5 months I have been working with Senators Roveda and Martin and SACers
Tighe and Keller putting together a report for the Provost, Dr. Scott Chadwick. Today, we are
in the final stage of this process and are asking your feedback on the final questions. At this
time, I will defer to Senator Roveda who will give you a better understanding of what we are
asking/looking for.
If all goes according to plan, we should have the final report ready to present to you at next
week’s meeting.
Moving on, the Parking Technology Committee has a busy week ahead as we will be meeting
with three different vendors to review their proposals and experience their demos. These
vendors will be on campus Tuesday, Wednesday, and Thursday. It is has been the goal of this
committee to move quickly, so a vendor should be selected within the next two weeks.
The University Parking Committee will be meeting on Friday, February 3 from 11:00a- 12:00p.
Unfortunately I have a class conflict and will only be available for the first half of the meeting.
I have asked Senator Mitchell to fill in as he and Student Life are also working on related
issues.
Lastly, I am proud to announce that MOSAIC is up and running! Last night SDoD, Nia Williams,
hosted the first meeting. I am passing around some of the handouts for your reference.
Let me know if you have any questions, comments, or concerns. Otherwise, have a great
week!
Report of the President, Ryan Alleman
Not Emailed
Report of the Administrative Vice President, Lydia Gerlach
COFFEE HOUR! Enough said. Next week, Matt G. and Kate are in charge of snacks!
I’m going to keep it short today—the sooner we get done with reports, the faster we can get
some food!  Here are some updates for you:
I had a conference call with Dr. Mengel, the director of the Center for Teaching Excellence in
regards to ensuring excused class absences for religious observances. We are currently
exploring possibilities that will help streamline communication to students about this option.
Dr. Mengel will be updating the syllabus creation guidelines for professors online. We will also
move forward with including this information in the Fall New Faculty Orientation.
There is only one spot left for ISS’s annual WorldQuest trivia competition extravaganza. If
you want to go (which it’s so fun, everyone does) make sure you sign-up! I need to know by
Thursday evening (to register each of us individually). WorldQuest will be held on Friday,
February 10th in the Cintas Banquet room from 6:00-9:30. Dinner is included.
VIII.
Report of the SAC Chair, Morgan Zuziak
Not Emailed
Refer to Brock McMorran: Straw Poll: planning banquet, what time will work best for you?
earlier afternoon-3 Mid afternoon-1 Dinner hour-majority
IX.
Report of Advisor, Dustin Lewis
For your Senate Minute, the Senate approved $1,100 for Drew Dziedzic’s project to renovate
the Buenger Music Room with a new electronic piano. Club Relations brought forward XPECT
(the new club for transfer students) and Innovation Society for approval; they will be voted on
next week.
I’d like
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

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to meet with the following SAC’ers for Pre-Event Meetings:
A Night of Love (Margaret)
Late Night Movie (Jacquelyn)
Sense & Sensibility (Katie K)
Arvin Mitchell (Whitney)
We need to meet BEFORE next Wednesday. Please schedule with the calendar on my door
before then!
Leah, Crystal and I have been meeting to create a list of suggestions for the SGA Budgeting
Process and I plan on meeting with the Budget Committee next week to share our ideas. I
want to reinforce to all of you that as SAC’ers, you should take time to comb through the
budget and to pass along your own thoughts to members of FAC and your Leadership Team. I
would like to see more of you taking part in the process on the front end versus having a
budget presented to you that you do not agree with. There are 57 members of SGA and only
13 who create this budget. I hope the other 44 take advantage of their roles to share their
ideas as well.
Finally, I want to offer some comments related to the upcoming elections. I want to start with
discussing your indivudal support and endorsements for campaigns. Should you choose to
endorse candidates, I think that's great, but please respect everyone involved in the election.
Based on past precedent, I want to remind all of you that the office is not a campaign zone. I
want to ask that you please keep the campaigning out of the office. Please respect all of the
SGA members involved in the election by not wearing campaign t-shirts and materials around
in the SGA office and also by minimizing the amount of conversation and discussion about the
tickets in the office. You should vote the way you wish to vote but let's keep the office dramafree by not making the elections personal.
Is there any possibility for a report of university administration from you?
What form do you see that taking? University happenings or recap of Senate report of the
administration.
University happenings.
X.
Report of the SGA Resource Assistant, Crystal Guffey
None
XI.
Opinion Entries
XII.
Proposals (must be emailed prior to meeting)
FAC, Jim Reitenbach
None
Regular
Enter Closed Executive Session
Closed Executive Session Ended
Enter Open Executive Session
Open Executive Session Ended
Amend Rules of Order
(Initial Questions)
Who is proposing to senate next week?
Kristen Sanfilippo
(Debate and Discussion)
Debate Ended
Placed on Next week's Docket
Amend Ch. 2 Sec. 2
(Initial Questions)
(Debate and Discussion)
Debate Ended
Next week's docket
Late Night Movie
Date: February 23-25
Time: 11pm Thursday - Saturday
Location: Gallagher Theater
Est. Attendance: 100-200 per showing
Event Description:
Late Night Movie in the Theater
Budget Requested From: Late Night Programming
Cost Breakdown:
Movie Rights
Movie Posters
Promotions
$900
$10
$60
Total Amount Proposed:
$970
(Initial Questions)
Drive is a pretty good movie
Pushing for Like Crazy
Since we're having trouble finding movie, what if we don't have one? reallocate fund?
Older movie? Think movies like that would do better. Older well known movie would do better.
We have that option, have movies in mind that have been suggested before.
In the past, older movies haven't done well. Some movies have been on TV a lot. Won’t do
well if is on for 3 days.
Late Night Movie is not from SAC funds, would have to be voted on by all of SGA take 4
weeks.
Straw Poll: should have late night movie - majority, should not - 3
Can we do a really job of promoting this movie if we are going to do drive? Never heard of
movie, need new way to promo.
We've had a lot of talk about promoting the heck out of things, but when the time comes up,
we don't actually do that.
Cooking at the Cafe: promoted at Late Night Snack
Could consider doing March date instead of February?
If we are looking at March date, can we pick another weekend?
No, we can only choose that weekend in March.
Promo Idea - there are free ways to promo, but extra promo will cost money. Do not see
people putting it in the proposal.
Straw Poll: Drive for late night - majority Not Drive - 2
(Debate and Discussion)
Debate Ended
Passed
NACA National Convention
Date: Feb. 25-29
Location: Charlotte, South Carolina
Event Description:
We are requesting $10,000 for block booking at the National convention. We will try to get
between 3-4 events and will communicate with the committee chairs about our decisions prior
to making them. In the event that the chairs cannot be reached, we retain the autonomy to
make the final decisions ourselves.
Budget Requested From: FY13 General SAC Budget
Total Amount Proposed: $10,000
(Initial Questions)
(Debate and Discussion)
Debate Ended
Passed
Arvin Mitchell
Chairs: Whitney and Christine
Date: Tuesday, February 28
Time: 9 pm
Location: GSC Theater
Estimated Attendance: 150
Event Description: The comedian Arvin Mitchell from NACA will be coming on Tuesday to
perform in the theater,
Budget Requested From: Late Night Programming
Cost Breakdown:
Comedian: 1800
Taxes: 36.50
Promo: $115
Total Amount Proposed: $1951.50
(Initial Questions)
Do you have any special promo ideas?
$115 is for big posters, post video to Facebook. Going to promo meeting to talk about promo
ideas.
Video is a good idea; I wish I would have done that for Preston, think more people would have
been interested.
(Debate and Discussion)
Debate Ended
Passed
David Hall (Part of MAD)
Chairs: Whitney and Abby
Date: March 16, 2012
Time: 9 pm-11pm
Location: GSC
Estimated Attendance: 500
Event Description:
The magician David Hall will be performing at MAD. We wanted to get a headstart with
booking him so that we could keep the travel costs down and make sure we would be able to
book him. He will be doing slight-of-hand magic and walking around before his show and then
perform a one hour show
Budget Requested From: Late Night Programming
Cost Breakdown:
Show: 1350
Travel: 750
Total Amount Proposed: $2,100
(Initial Questions)
In the theatre or atrium?
Theatre but will walk around atrium.
(Debate and Discussion)
Debate Ended
Passed
XIII.
Blast from the Past
Cooking in the Cafe: Monday night, went well, good working with cafe, want to do more
events with us, attendance was good.
auxillary services would really like to do this again, could be once a month thing, willing to
work with pricing.
Tom Barlow and Mike Ross had nothing but good things to say about the event
XIV.
Here and Now
Buffalo wild wings tomorrow, the Bergamot will be performing
Ski Trip: tickets in CIE
How is it collaborating with CIE. Help with tickets sign ups, one of buses.
Pay for rental?
no
how many signed up
140-150
XV.
Committee Reports
Publicity, Annette Frac
Not Emailed
Late Night Programming, LeeAnn Scherbauer
HI SAC! Tomorrow is Late Night Snack featuring the Bergamot! Thanks for signing up this
week to help out. Abby and I went yesterday to pay B-dubbs, so we were able to receive the
special discount that occurs on Tuesdays. Jacquelyn and I will be picking up the food tomorrow
and Becky and Abby will be leading the set-up. Thanks to Travis for meeting with the
Bergamot, since Whitney will be working and Abby will still be in class when they arrive. Thank
you for passing Late Night Movie today and sorry for the change of movies to vote on. I’m
looking forward to seeing Drive! Also, thanks for voting for Arvin Mitchell and David Hall. We
are excited to be bringing both of these events to campus and I hope you are too! Another
thing we discussed this week was potential committee bonding at our meeting on Monday. We
are hoping to go out to dinner on Sunday; and, so Late Night if we could meet for 10 minutes
after the meeting to finish up the details that would be lovely. Lastly, we have never found the
movie, but are fairly certain it was the Ides of March, so if you please have any information on
where it went I would love to know. Thanks SAC and have a great week!
Concerts, Matt Morefield
Please attend a Night of Love on February 7! It will be in Andy's at 7 pm.
Also, be looking for information on XavierFest. Concerts and Life and Culture is currently
working hard on some of the basics and I'm sure you will be hearing more from us in the
upcoming weeks. If you have any questions please ask me, anyone on my committee or Life
and Culture.
Campus Traditions, Colleen Rynolds
Hi SAC! Thanks for all of your feedback on lectures today. We really appreciate it, and we
promise to have a lecture update for your guys in the VERY near future. Besides that, nothing
really new from Campus Traditions. If you still want to attend Ski Trip on Friday, there are
about 40 or so spots left and I would love to see more SGA members on the list. Its gonna be
a great time. Also be on the lookout for information and proposals for lectures, luck on the
levee, and a spring event from Campus Traditions. Special thanks to Dustin and whoever else
provided funding for the freshman SGA members to attend ELR (Emerging Leaders Retreat)
this past weekend. We had a great time and definitely learned a lot. Thanks, and have a great
week everyone!
Life & Culture, Analisa Condon
Not Emailed
Financial Affairs Committee, Jim Reitenbach
Not Emailed
XVI.
Closing Sentiments
Cynthia Bear was given to Katie Keller, what is your favorite thing to do outside Question?
XX.
Adjourned: (5:35PM)