SAC Meeting
9-28-2011
I.
Call to Order: (3:15PM)
II.
Roll Call: All present
III.
Prayer: Given by Analisa, Kevin to give prayer at next meeting.
IV.
Approval of minutes: 9/21/2011 minutes were approved without change
V.
Public Forum
Kristen Sanfilippo: Newly appointed Senate Association Affairs chair.
Kevin Tighe: Come by to the International Food Fair tonight.
Ryan McGoron: Milk October 11th, tabling next week.
VI.
Review of the Budget
Crystal Guffey
I’m passing around the budgets. Again, if you have any questions or changes jot them down in the margins. Also, if
there is anything specific in you want to talk to me about clarify, ask me during my report! But even if you do that, still
write me a little note I can reference.
I’m also passing around a sheet I would like you to fill out if you are having an event. Since I haven’t gotten any emails
about your event details, I thought this might be the only way to get you guys to keep Mary and I informed! Fill out
this form if you are having ANY event. Even if it’s a movie on the Yard that’s free and there are no other details,
WRITE IT DOWN. I expect to see every event that is planned on this paper! I will pass it around every week.
VII.
Report of the SGA Executive
Report of the Legislative Vice President, Brock McMorran
A few quick I want to bring you all up to speed on:
1.) For those of you who have may have not heard, Kristin Sanfilippo was appointed as the Chair of the
Association Affairs Committee on Senate. We had two Senators apply and Seth and I spent about 3.5 hours
discussing the merits of each before we finally came to a conclusion. This was a very difficult choice, but
with Seth’s guidance I am sure the transition with go smoothly. If you see Kristin, please congratulate her.
2.) With Kristin moving into Association Affairs, Needom (one of our new Senators) finally has a new and
permanent home on Student Life.
3.) Last piece of Senate information; please be sure to vote in the First-year elections! Polls opened at 8 this
morning and will close at 4 tomorrow evening. All you need to do is log onto myXU and go to the Student
Services tab.
4.) This past week I met with Adrian Schiess, the Executive Director of Student Academic Support Services
(SASS), to discuss options for The Student Emergency Fund. As this was our first meeting, we did not come
to a conclusion on what should be done, but rather left with visions and goals for the near future.
5.) So, I wanted to ask you all if you have noticed anything different in the office. Have you? Well as part of our
commitment to sustainability, Ryan and I went around and removed the center bulb from each light fixture.
This cuts our lighting costs and consumption by 33%!
6.) I have been in contact with Nia Williams, the SDOD, discussing the goals and visions of her position. Nia has
built the goals with Cherly Nunez, who is the Assistant to the President for Diversity and Equity, and will be
at this meeting next week to bring you all up to speed.
7.) State of the University Address- Primary Institutional Goals
8.) Lastly, I will admit that I was proven wrong this past Saturday…. Only partially though. Though there were
more than 15 SGAers (only two SACers) who attended Community Action Day, not all of them were at
Pregnancy Center East. Having said that, I know four of you were at GLSEN and a few of you were
canvassing for the concert, so I am still willing to provide you with some food. I will coordinate with
whoever is bringing snacks next week to bring you all something excellent.
Will there be more information about emergency fund? Something I picked up from Ricardo, address small financial
needs for student.
Report of the President, Ryan Alleman
To begin, thanks to everyone for being flexible with pictures today. Thank you, as well, to those of you that attended
Community Action Day on Saturday. SGA was well represented so thank you for going above and beyond to help out.
A quick reminder about two upcoming events: the Teamworx Leadership Summit is scheduled for this coming
Saturday from 10am to 4pm. Thus far, there have not been a tremendous number of SGA members who have
registered to attend. We’d really like to see strong attendance from SGA at this event, so please consider taking
advantage of this opportunity for professional development. Next week, SGA is also cosponsoring the Touching
History exhibit which will occur on Tuesday 10/4. Lydia will go into more detail about that event in her report.
I wanted to also inform all of you about some exciting developments in Campus Safety. First, I have a meeting set with
Dan Schloemer to discuss ways that SGA and Campus Safety can collaborate. Specifically, we are thinking of that
Safety Communications Team. Additionally, for Fiscal Year 2012, the University has a 2 million dollar operating
surplus. By board mandate, half of that surplus is required to go to the reserves, but last week it was announced that
300,000 of that surplus will be allocated to Safety Initiatives. These initiatives should help to complete the work of last
years Safety Team, by ensuring the implementation of more campus lighting, emergency phones, all-card access, and
video monitoring, so good news!
Finally, I had the opportunity to present to the Board of Trustees Student Life Committee and at Founders Day. I
think that both of those events went very well.
Report of the Administrative Vice President, Lydia Gerlach
Thanks, Katie for the cupcakes and cookies! Next week's snacks are from LeeAnn. Here’s a project update:
I.
Sarah Niemoeller
Look out for an awesome display for the event that is set up downstairs… stop by and check it out the event will
take place on october 4th at 7pm in clc 412. Be sure to stop by and check it out. It's really cool-- it's interactive
and has barbed wire! Also, there are 2 spaces available to have breakfast with the speaker on the following
morning at 8:30 in clocktower. Let me know if you’re interested. Pass a note or something.
II.
LGBTQ position
GLSEN was great this weekend. We had about 6 SGA representatives! There was a lot of good information that
we can definitely apply to the LTSI position. On that note, I met with Dr. Steve Yandell Monday, the advisor of
XU Alliance. He's in full support. The LTSI position is moving along nicely. I hope to have all of the ends tied by
the end of October.
III.
Lawyer Referral
Brief description: Chris kneflin will be available to students to give them information and answer questions
regarding leases and other legal issues. Note that he will not represent students. He will be available to students
on 10/6, 10/10, 10/20 from 6-9 pm. There will be 4 more sessions in the Spring. Something to help jumpstart this
resource will be the forum on 10/3 @7-8pm. Somewhat of a panel discussion; there will be a landlord attending
(Erik Zimmerman), the lawyer (Chris Kneflin), and a Norwood police officer and a Xavier police officer. Topics of
conversation will revolve around leases, landlord expectations, Xavier police jurisdiction, and last but not least
(and most likely the center of the majority of the discussion) Norwood police foot patrolling on the weekends.
This is going to be an interesting group of topics to discuss that really will shed some light on so many issues
which affect a ton of students (those already living off campus, those thinking about going off campus next year,
and even anyone who goes to parties in the surrounding neighborhood on the weekends). Tell your friends, get
them talking about these issues, and if you can, come to the forum. It's really relevant.
IV.
Elections TODAY
Don’t forget to vote today and tomorrow!!
How many open senate seats? 4
Did you know you spoke of 2 events that you should list those things on the event details sheet I sent around?
Very excited for Sarah Niemoeller event, hope everyone goes well.
VIII.
Report of the SAC Chair, Morgan Zuziak

Orgsync events – Kevin Tighe (Multicultural Food Fair), Sarah Richardson (Fright Night), Makenna Leibold (Milk).
Snaps for inviting the board to your events using orgsync!

Office hours – 91% of the SAC board has logged some office hours! I look forward to having 100% soon!

SAC portal comments: “bring braid paisley” “themed skating party” “rock climbing / laser tag / ski trip”

SAC interviews – going well. 12 done – 5 to go! I look forward to having 7 new members on the board soon!

SAC Conduct Committee: talk about Kevin’s open executive session. Positive and negative reinforcements. Please
send me a note if you are interested!

Proposals due this Sunday:
i. Late Night Movie on October 27th.

Promotions:
i. LNM: The Help – tomorrow
ii. Let Me See Your Sushi Roll – Next Tuesday
iii. Thanks-a-latte – next Wednesday

Life and culture is excused at 4:45p.m. to set up for Multicultural Food Fair.
Did you know Ryan put up those three flyers?
IX.
Report of Advisor, Dustin Lewis
For your Senate Minute, I'd like to start by sharing with you the NJSLC Bid written by Meghan Savercool, Joe Colak,
Nick Albin and Ryan Martin. They spent a lot of time this past weekend writing the bid and editing the materials and
will be submitting it this Friday after they get the remaining letters of support from Dr. Simons and Fr. Graham.
Other updates from the Senate Meeting: Needom Mitchell is working on a project to replace the colored bulb on the
Gallagher Clocktower with a blue light that will shine at night after Xavier wins a game. Kristin Sanfilippo is the new
Association Affairs Chair - congrats to Kristin! Finally, Community Affairs shared that they are interested in
developing a potential series of Community Days this spring, inviting members of the community on to campus to
interact and network with Xavier students.
Again, I want to thank the SAC members that attended the GLSEN Conference with Lydia and I. I think that we all
learned a few new things and got some decent takeaways from the conference. One session I attended that I'd like to
share with you was on Hate Crimes, Crimes and Bias Incidents. The presenter explained the difference between the
two including the misperceptions of what is legally considered a Hate Crime in the state of Ohio - which interestingly
does not include Sexual Orientation, Gender or Disability.
SAC interviews are going well and we look forward to presenting you with your new 7 members next week on
Monday at 5pm, following the Senate Meeting.
One final note, I'd like to ask the Committee Chairs to schedule 30 minutes with me over the next week so that we
can catch up on your particular committees and events. Please feel free to write in a time that works for you on my
calendar - posted on my door.
NJSLC- did you encourage to bring here? A mix of both. General interest from students who attended conference.
Where is it held this year? Boston, Holy Cross.
NACA nominations due at certain time? Friday at noon. Include promo from last year. Will have edits next week. Catch
up after meeting for details.
X.
Report of the SGA Resource Assistant, Crystal Guffey
I’m going to be ordering a few office supplies at the end of this week. If there is anything you think we are missing or
anything you need let me know before Friday.
Just another reminder, reports are due 24 hours after the SAC meeting ends. I am going to start emailing the minutes
out promptly Thursday around 6pm. I’ve been adding late reports to the minutes after they have been dispersed.
From now on if you haven’t sent your report to me by then, it won’t be included. If your report does not make the 24
hour deadline, you must table the minutes at the next meeting; once approved no changes will be made. Also, when I
send you the minutes, I usually copy Senate, Leah, Luther, Cathleen, and a few other important people. I’m going to
start sending them approved minutes only. I’m not bothered by making changes or slipping things in late, but I really
think you should follow your own system.
Before I get here in the morning our Cristo Rey student cleans up the office. They are only responsible for wiping
down tables, putting chairs in the right place, fixing pillow, stuff like that. They are now starting to give me a report of
everything they come across or have to clean up. The office has been pretty tidy lately, so on behave of Erika, Maria,
Dominesha, and Darrion, thank you.
I want to remind everyone that instructions for filling out financial forms are posted on the wall next to my desk. I
haven’t seen many people utilizing them. I promise they are helpful, everything I can explain verbally is written on
that sheet and more. But still feel free to come to me with any questions. They are also on our website and
bookmarked on OrgSync as well.
I sent out an email requesting that you drop a flyer off with Mary and me so we can hang those on our door. You
actually need to drop both flyers off with Mary as the Cristo Rey students hang them every morning. Remember that
many students come to our door or our office to find out what’s going on, what events they might want to participate
in, or just in need of specific information. Mary and me are one of your best resource of communication! Filling out
the spreadsheet I passed around earlier will help us keep track of your event details. Please make sure your info is on
it before you start advertising! If you have any updates throughout the week you can stop by and make changes.
XI.
Opinion Entries
Kevin Tighe
I am sorry to say, yet also excited, that I will have to excuse myself with Megan P, Matt G, Travis M, Katie K, Analisa C,
Ryan M., Jess F. and Makenna L. in order to set up for the Multicultural Food Fair at 4:45pm. Please stop by after the
meeting to help make this event awesome!
XII.
Proposals (must be emailed prior to meeting)
FAC, Jim Reitenbach
None
Regular
An Autumn Affair
Chairs: Analisa, Makenna and New Member
Date: Tuesday, October 25th
Time: 6-10pm
Location: GSC
Rain Site: Dustin’s Crib
Event Description:
Bringing students at Xavier together on a nice cold fall night! Student will have the opportunity to enjoy some festive
fall themed foods, carve and decorate some pumpkins, participate in a variety of crafts and games, play some flag
football and corn hole, and enjoy a movie!
Budget Requested From: Life and Culture
Cost Breakdown:
Food: $250.00
Drinks: $75.00
Crafts: $200.00
Flag Football Set: $60.00
Movie Rights: $200.00
Contingency Amount: $150.00
Total Amount Proposed: $935.00
(Initial Questions)
On the yard? Yes, will start looking at options
Have you looked into the movie rights price? Number I got from someone; may be incorrect.
Might save money without movie. Don’t do well with small scale movies.
Agreed, would be fine without movie.
I think it would bring more in.
Late night is having an older Halloween movie on the 28/29th
Will it be half in/half out of GSC. Too spaced out so students would know where things would be? Everything would be
on the first floor and outside only.
It would be a shorter, smaller movie than late night
Straw Poll: Have movie-4 do not have money-20
(Debate and Discussion)
Passed
Late Night Snack
Committee: Late Night Programming
Chair: LeeAnn
Date: October 20, 2011
Time: 10pm
Location: Gallagher Student Center Atrium
Event Description:
Late Night Snack will be in the atrium. Let’s take a STRAW POLL:
Aglamesis or TOM & CHEE!!
(Initial questions)
Where? Downtown
What kind of food for Aglamesis? Ice cream
Considered getting both?
Did late night snack once, graters and candy pastries, was most successful snack.
We will probably end up getting garters late this year.
Tom & Chee because it is colder this time of year.
How about looking into cost of both?
Straw poll: A…-5 Tom and Chee-19
(Debate and Discussion)
Debate ended
Passed
Thanks-A- Latte
Chairs: Margaret G. and Fara K.
Date: October 19, 2011
Time: 8pm-10pm
Location: Andy’s (Tentative)
Estimated Attendance: 150
Event Description:
This event is basically an “open mic” night where coffee and tea will be served.
Budget Requested from: Concert
Cost Breakdown:
Food: $125
Promo: $75
Total Amount Proposed: $200
(Initial Questions)
Talked to Andy about having it at Ryan’s? Sent email, but haven’t talked to him. Will today.
Going to be using coffee/tea from coffee emporium? Not if Andy wants to supply, if not, yes.
(Debate and Discussion)
Debate ended
Passed
Friday Fright Night
Chair: Katie Sellers
Date: Friday, October 28th
Time: 8:00 p.m. to 11:00 p.m.
Location: Cintas Center Banquet Room
Event Description:
We will be having a costumed dance on Halloween weekend. There will be desserts, drinks, a DJ (Matt Corey), a
costume contest and lots of Halloween fun!
Cost Breakdown:
Cintas Rental and Food
Second Round of Promo
Fog Machine and Fluid
Lighting (Strobe Lights, Lasers, etc.)
$300
Pumpkins, Cobwebs, Other Halloween $550
$1500
$50
$150
Decorations
Event Total: $2550
(Initial questions)
Did everyone know, Matt Corey pulled out of contract, will be looking for DJ?
Are you just getting one fog machine, I own one? Am talking to Cintas about fire reg, not sure if we will use it.
Are we going to try to find someone similar to matt Corey? Will talk to it with you guys, but will try to go with more
traditional DJ.
I think a normal DJ will be just as good in this situation.
Are you doing any creative promotions since you did have attendance problems? Will have two rounds of promotion,
have talk about give0-a-ways, working on it. Have been talking to RA’s about recruiting.
If you do extra promo, you should have costumed people hand them out.
Is it free? Sign up? Free, no sign up.
SAC should do a promo flash mob, would bring a lot of people.
Are you doing lighting thru Cintas? Don’t know we should talk.
Dress code? Cannot enforce
(Debate and Discussion)
Debate ended
Passed
XIII.
Blast from the Past
MAD Friday: went well, 575 people, massages popular
NexCyx: Fri, was moved inside, was fun
Horrible Bosses: 588 people attended
XIV.
Here and Now
Multicultural food fair: come help out, eat food.
Late night snack: Dewey’s sending around sign up sheet. Have 1300 slices of pizza to give out.
What kind of pizza? Assortment.
Grease: 9pm tomorrow night. Root beer floats.
XV.
Committee Reports
Publicity, Annette Frac
Our bookmarks have finally come in and they look fabulous so go ahead of grab some hand them out, sign up to table
because it is going to be a great event. I was talking with publicity and we are really disappointed as to the turn out at
our weekly meetings. Please make more of an effort to be organized with your event ahead of time. We talked about
that in the beginning in the year so be sure your holding yourself to it. Special shout out Late Night for being the only
committee to make it to all our meetings for their events, so thank you for that.
Late Night Programming, LeeAnn Scherbauer
Hey guys! Like I said LNS is tomorrow. Ides of March is at AMC on October 7, 2011 at 6pm. We will be having sign-ups
in Gallagher on the first floor at 1:30 on Monday, October 3rd. I realized I should have sent around a sign-up sheet, so
you will be receiving an email. It will be two tickets per allcard for the signups. Thanks for voting on LNS today! TOM +
CHEE should be delicious! Please send me a scary movie vote that everyone would enjoy for the next LNM! Thanks!
Sign up to volunteer? Get back to you.
Late night movie should be stricter about food and drink in theatre because beer cans are left after movies.
Concerts, Matt Morefield
Thanks-a-latte: Open mic night in Andy's (tentative) - there will be more information at a later date.
Friday Fright Night: Matt Corey will no longer be performing and instead concert will be providing a DJ for the event.
Look for a proposal from us next week.
Mike Posner: I am still working on newspaper advertising so that should be coming up in the next week or so. If you
went to high school around the area and are able to bring some posters to your school then please let me know as
soon as possible because I would really like to spread the word to high schoolers. Also, starting this week if you want
to pick up your tickets from Dustin he can take the money for a second ticket and give you your ticket for helping out.
Campus Traditions, Sarah Richardson
Hey everybody!! Thank you for passing our proposal today for Friday Fright Night!! In the midst of Matt Corey backing
out of his contract, I am confident that we will book an awesome DJ and we are really excited for the event! Thank
you everyone for your suggestions about promotions. This week in our committee meeting we talked about ways to
spend the rest of the money in our budget for this year and have started to consider ideas for next semester as well.
Finally, please come to Movie on the Greenspace: "Grease" tomorrow (Thursday, Sept 29) at 9pm for Donato's Pizza
and root beer floats!! Weather is supposed to be nice and please try to remember to wear your green shirts!! Have a
great week!
Life & Culture, Analisa Condon
Thank you to everyone for passing An Autumn Affair. Your questions concerning the movie do show your concern for
how student dollars are spent. I appreciate that everyone takes these proposals serious. I encourage everyone to
attend the Multicultural Food Fair TODAY! Free Food!! Thank you to those who have been helping to sell tickets for
Renaissance! We are more than half-way there. That's all for now! You are all great!
Financial Affairs Committee, Jim Reitenbach
Not Emailed
XVI.
Closing Sentiments
Cynthia Bear was given to Jacquelyn, if you all the time and money in the world where would you go?
XX.
Adjourned: (4:44PM)