SAC Meeting
10-19-2011
I.
II.
III.
IV.
Call to Order: (3:00PM)
Roll Call: Blake Barlow not present
Prayer: Given by Jimmy, Katie to give prayer at next meeting.
V.
VI.
VII.
Approval of minutes: 10-5-11 minutes were approved without change
Public Forum
Kristen Sanfilippo: Association Affairs and BikeXU
Is there promo for BikeXU? We had a lot of interest at beginning, didn’t want to over-advertise
How many bikes left? Probably 8.
Nia Williams: SDoD
Review of the Budget
Crystal Guffey
Roses are red Violets are blue; here is the budget just for you.
Report of the SGA Executive
Report of the Legislative Vice President, Brock McMorran
I hope you all had a great fall break and ready to get back to all the great events you all have planned for the coming weeks. The Executives spent some of our break updating our platform and setting the stage for the coming weeks. Having said that, I wanted to update you on the projects I am heading up!
1.) MOSIAC, a group compiled by last year’s Execs (as well as OMA), is yet to get off get the ground for this year. I will be meeting with SDoD Nia Williams on Wednesday and will then follow up with Mr. Robert Clay, Director of OMA, so ensure that this gets launched, hopefully by the beginning of November.
2.) As mentioned last week, I am taking a look at why Xavier students pay so much for software. I will be presenting my findings in a meeting with John Mercer, Director of
Purchasing and will get his input on the situation.
3.) For the new SACers- I made a mistake. I have resent the WhenisGood as I have accidently shredded my access code and am still missing responses from Colleen, Ted,
Blake, and Kate. Please fill this out ASAP so that I can get a time set up.
4.) Part of the Division of Student Life and Leadership’s sustainability goals revolve around the use of print material. I know it has been mentioned before, but we are going through paper and toner like it is our job. I understand, some things must be printed, but please keep in mind how much you are using and how other students are essentially paying for you to use the printer. If our behavior with this doesn’t change, we will be looking at policies aimed at lessening the usage amount.
Downstairs printing is covered by the university? Yes. How do you limit printing to student when it’s open? I believe most of the printing is coming from SGA, not random students.
Students did not pay a fee for you to do your personal printing, they paid for SGA printing.
Report of the President, Ryan Alleman
I have a relatively short report today, but I thought I would give a quick overview of a few of my projects.
First, reimbursements for taking graduate exams. Last year I began researching a program which the Student Government at Loyola New Orleans has implemented for reimbursing students who take graduate entrance exams. Essentially each year, Loyola's SGA sets aside funding to cover graduate exams on a first-come, first-served basis. Each student is eligible for one reimbursement throughout the course of their undergraduate career. After reviewing the Loyola program, this is a program that we are interested in developing a needs assessment for at Xavier. I met, late last week, with Roger Bosse - director of Graduate

Services - to get his perception of project. Roger seemed to think that this was an interesting opportunity and so we will now spend sometime reviewing the number of students that ultimately take graduate exams.
Next, short term car rental. As most of you already know, we have been interested in further exploring a short term car rental service such as ZipCar or WeCar. In speaking with Auxiliary
Services, I learned that this is a project that their new Associate Director in charge of parking is interested in pursuing. I have been I touch with new director and will be meeting with them shortly.
Finally, safety. Last week I met with Dan Schloemer - director of Administrative Services to discuss Safety Communications. I will follow up with Deb Del Valle on the potential for adding a student representative to the Safety Communications Team. Dan also shared a significant amount of information with me regarding the safety initiatives which will be funded as a result of the university budget surplus. If you would like more information on those initiatives, please let me know.
Report of the Administrative Vice President, Lydia Gerlach
(Read by Morgan)
Hey SAC, sorry I couldn’t be here, I’m being interviewed with Nielsen! :D My report is even shorter than usual, so listen up!
I.
Cyber Security Tabling Cancelled
I received an email this morning from Judy Molnar stating that cowboy themed tabling for cyber security month is cancelled due to their lack of staffing this week.
II.
We will try to work something out for next semester. I am still working with information resources to help them better inform the students of all of their resources.
LGBTQ
The final details are being hashed out. My hopes to get it out soon!
VIII.
Report of the SAC Chair, Morgan Zuziak
New SACers: I am sending around a sign-up sheet for office hours today! Please sign up for one office hour during 9:00am-5:00pm.
Chairs: Don’t forget we will be having a quick meeting at 6:00p.m. today!
Workshop: Seth and I have been hard at work on workshop. We have not heard any conflicts from any SAC members regarding the date yet, which is great! However, if you do have a conflict and have not talked to me yet please contact me by Friday at the latest.
Evaluations: Evaluations have been sent out! Thank you to the 11 of you who have already completed it! I am also passing around an evaluation on myself because Dustin will be compiling those results. Please place them in Dustin’s mailbox by Friday at 5:00pm.
SGA/SAC Bonding: Thank you to those of you who attending the SAC and SGA bonding events this past weekend! I hope you had a great time!
Closet: Just a reminder please try and keep the closet clean.
FB Pic: In case you didn’t see my e-mail or haven’t noticed, our Facebook picture is a Relay for
Life logo for this week. Karina from Colleges against Cancer had e-mailed me asking for SAC’s help so they could win a competition.
Facebook: 500 likes – cookie cake 1000 likes – something substantial like pizza by Nov. 9th. 3 weeks.
Proposals due Sunday October 23th:
Breaking Dawn Premiere on November 17
Stress Relief Day on November 15th
Promotions:
Xavier’s Got Talent – Tomorrow
Cupcakes – Tomorrow

IX.
X.
XI.
XII.
Report of Advisor, Dustin Lewis
Not Emailed
Why do we need people to like Facebook page? Facebook shut down our group, Morgan started a new group at the beginning of fall, now we are trying to populate it. We use the group to advertise. Also, when we need to give up-dates about an event, we can send a message out. You can suggest friend to page to get more likes.
Where is the corner stone by the tree? It is no longer a “corner-stone.”
What about the A lot parking lot condition? Lot was built for temporary use. That lot will be
torn up during mixed-use development ground breaking. Campus police believes it is well lit.
Report of the SGA Resource Assistant, Crystal Guffey
Last night I went to Sushi Rolling. It was a lot of fun and now I am an expert sushi roller.
As of this last week all SGA members should have access to the T drive.
You’ll notice something different about your Senate minutes this week. In the pursuit of building a brand for the OSI office, us staff are now using the 9 point Veranda font for anything in print (excluding more creative literature). We have also started to use a consistent email signature. Just an FYI in case you wanted to play along.
Did you know that the Search bar on Xavier’s main page will pull things from our Senate
Minutes? Xavier’s website uses Google Custom Search as their search engine, so the more you use certain terms or names the farther up the search engine list they will appear? I know I use the search bar almost daily, so you could in effect use the minutes as a way to disseminate information.
Two office use matters we need to address:
The toner cartridge for the SGA printer is a whopping $150. I’m bringing this up because we have gone through a whole cartridge in 30 days. That’s $5 a day just for ink, if you add in the paper you’ve gone through that is $6.25 per day. To put this in perspective your print/copy budget for the whole fiscal year is $1,500 (that’s up $500 from last year). That includes the ink for the laser printer, the color inkjet printer, and the fax machine; the cost of paper, and any upkeep there might be. YTD we have spent more than $500 in printing supplies. We can sustain printing at this rate, at the most, 162 days; we will run out of funding March 21 st .
The OSI office space next door where Mary, Leah, and Molly reside is mostly reserved for leadership and orientation folks. Feel free to stop by and visit, but if you want to work on one of the computers or at the table just ask first. Also, the supplies that are in the cabinet are for their OSI programs only. The reason for this is because those supplies are not paid by SGA funding. If you need anything use the supplies in the cabinets under the SGA mailboxes. If you don’t find what you are looking for ask me and I will order it. They want their space to be
Opinion Entries
Proposals (must be emailed prior to meeting)
FAC, Jim Reitenbach
None
Regular
Title: Mr. Muskie: The Most Interesting Man Alive
Chairs: Ariana Calderon
Date: December 7, 2011
Time: 7pm
Location: GSC Theatre
Event Description:
Campus Tradition is presenting our annual event, Mr. Muskie!!! This event features all male
Xavier students who want to compete for the title of “The Most Interesting Man Alive” in

various challenges throughout the pageant. All Xavier male students who would like to participate in Mr. Muskie must complete an application and must be turned in by November
18 th , 2011
Cost Breakdown:
Theater
Promo
Prizes
Crown & Stash
Mender Special-Tees
Pizza
Decorations/extra food/ Contingency cost
Total Amount Proposed: $1400
(Initial Questions)
Who is the host this year? Still working on that.
$250
$100
$600
$50
$200
$100
$100
(Debate and Discussion)
Debate Ended
Passed
Title: MAD: One Magical Night
Date: November 11, 2011
Time: 9pm-1am
Location: Gallagher
Estimated Attendance: 550
Event Description:
Muskies After Dark with a magical theme. We will be having a magician, Tarot card reader, caricatures, wand making, paper fortune tellers, food and music. Harry Potter will be the Late
Night Movie during this event as well.
Budget is requested from: Late Night Programming
Cost Breakdown:
Magician
Velcro Wall
Hoverball Race
Caricature Artist
Tarot Card Reader
Wand Making
Scratch Art Masks
Fortune Tellers
Pencil Brooms
Caramel Apples
2,300 http://solocircus.com/
500
400
------
1,250
100
65
60
100
250
Popcorn
Lucky Charms
Apple Cider
100
100
60
Liberty System 5
Promo for Magician 60
Promo for MAD
Balloon
Lights
Raffles
Contingency Costs
Total Amount Proposed:
115
250
150
500
35
$6,400Total Amount Proposed:
(Initial Questions)
Is the 3 rd floor open at this MAD? Yes
Late night movie in theatre? Yes, after magician
How popular has raffling prizes been? All the prizes go, but we have to re-pick over and over.
The students are happy with the prizes. We can re-evaluate.
What was the thinking with the food? We went with a magical theme.
For the raffle prizes stay away from Xavier gear? Yes.
Are we getting caricature artist? Yes, artist and tarot card reader wrapped up in one.

XIII.
XIV.
What are lights? We used it on the first MAD, color, gave fun appearance.
(Debate and Discussion)
Passed
Debate Ended
Title: Late Night Movie Harry Potter and the Deathly Hallows Part 2
Trailer if you wish to watch
Date: November 10-12
Time: 11pm Thursday and Sunday. Friday time TBA
Location: Gallagher Theater
Est. Attendance: 150-250 per showing
Event Description:
Late Night Movie in the Theater. Friday’s during MAD to fit with the magical theme.
Budget Requested from: Late Night Programming
Cost Breakdown:
Movie Rights
Movie Posters
930
10
60 Promotions
Total
(Initial Questions)
(Debate and Discussion)
$1,000
Passed
Debate Ended
Title: Amend Senate Rules of Order: Senate Motion #12-042
Sponsor: Association Affairs
Move to amend the Constitution Article IX Section 1 by replacing “all amendments to these documents shall be approved by agreement of the Association in the same manner as a
Constitutional Amendment.” With “Amendments to the Senate Rules of Order shall be proposed by a voting member of the Senate and approved by two thirds of the Senate.
Amendments to the SAC Rules of Order shall be proposed by a voting member of the SAC and shall be approved by two-thirds of SAC. All amendments to the Xavier University Student
Government Association Constitution shall be approved by the agreement of the Association in manner of a constitutional amendment as stated in Article X Section 1.”
(Initial Questions)
(Debate and Discussion)
Passed
Debate Ended
Enter Open Executive Session
Close Executive Session
Blast from the Past
Ides of March went well, 194 tickets sold, 184 went.
Ren. Fest.: 35 people went, sold all tickets.
Milk: 30 people attended, went well.
Sushi Rolling: 100 people, thank you for people who helped or attended.
The Help: 121, Thurs, 152 Fri, 162 Sat., good turn out.
Here and Now
Thanks-a-Latte, tonight free coffee & tea

Tom + Chee, tomorrow, sign-up to help.
An Autumn Affair, next Tuesday thanks for all who signed up to help.
XV.
Committee Reports
Financial Affairs Committee, Jim Reitenbach
Not Emailed
Life & Culture, Analisa Condon
Thank you so much to Jess, Katie and Lydia for working so very hard on Sushi Rolling! The event was a great success and could not have been none without their help!! With that being said, please remember to show your support for events by attending and wearing your green shirts! An Autumn Affair is next Tuesday. Thank you to everyone who signed up! Wicked
Tickets are being sold on Monday. That's all for now!
Campus Traditions, Sarah Richardson
Thank you for passing our proposal today for Mr Muskie!! I want to especially thank my committee who was willing to meet for an extra meeting on Wednesday afternoon right before fall break so that we could nail down a great theme for the event, and we are really excited about the ideas we have come up with!
Friday Fright Night is NEXT WEEK!!! We will be promoting the event with candy and fliers outside of the cafeteria hopefully this Friday and for sure next Thursday! Please come next
Thursday to help in your costumes!! We will be there from 5-7 during the dinner rush!
Everything else is set for that event, let me know if anyone has any questions! Have a great week!
Concerts, Matt Morefield
Thanks-a-Latte
Tonight! I hope to everyone stops by for a little bit.
Mike Posner
Pick-up Your Tickets from Dustin
High Schools should have some posters up within the week
Radio Ads are going heavy this week
Xavier’s Got Talent
November 3 rd is the event during LNS
Try-outs are October 31
Travis and Fara are co-chairing if you have questions or know people that are interested
Do people sign up in office or just show up? Sign up here, then try out.
What was the response like at high schools? Hit or miss.
My friend got an email about buying 7 tickets and getting 3 free? RSA sent that out.
Late Night Programming, LeeAnn Scherbauer
Not Emailed
XX.
Publicity, Annette Frac
Thanks to all who came on Sunday. Remember our meetings are sunday at 7 so if you have an event coming but please come and meet with us for that. Also we have been looking into some other promo ideas, so more to come on that in coming weeks.
What is the problem with digital signage? Part of issue is that the files are too big, system cannot handle them. (Sometimes they get sent to spam filter because they are too big) this is why color is messed up. Only SAC is having this issue.
XVI.
Closing Sentiments
Cynthia Bear was given to Jess, What are you going to be for Halloween?
Adjourned: (5:09 PM)