SAC Meeting
2-8-12
I.
Call to Order: (3:00PM)
II.
Roll Call: Matthew Graczyk not present
III.
Prayer: Given by Colleen Reynolds
IV.
Approval of minutes: 2-1-12 minutes were approved without change
V.
Public Forum
Chynna Stubbs - president of National PanHellenic Council. Step show competition
Isn’t the Dayton game at the same time?
Maybe, if you aren't going to the game come out, have a good time.
VI.
Review of the Budget
Crystal Guffey
(Report passed around)
VII.
Report of the SGA Executive
Report of the Legislative Vice President, Brock McMorran
Extremely quick report for you all today!
1. Thank you for all of your feedback on the document that the Provost Committee has
assembled. We will take your final comments and work them into the final report which
will be presented in the coming week.
2. Admissions and the Office of Multicultural affairs will be hosting an event called
“Destination-X” on Saturday, February 18 and Saturday, March 24. This event will run
from 4:30 to about 6:00. SGA has been asked to be a part of this to talk to and recruit
~50 students of color and their families. If you are interested and available, please signup!
Report of the President, Ryan Alleman
I wanted to let you know that the UPRC voted today to approve a balanced budget for next
year. The budget will be just under $216 million. The budget now moves on to the University
President for his approval and then to the Board of Trustees next week.
Still on UPRC, all of you are aware that Victoria is away from Xavier this semester, completing
an internship in town. That leaves me as the only UPRC rep for the time being. In talking to
Scott Chadwick and Beth Amyot, the three of us would like to move forward with finding an
additional rep who would begin work this year and would carry on for two more years. When
UPRC reps are being designated, it is usually a stagger term – the idea being you always want
to have someone on the committee who has a year of experience, because there is a rather
steep learning curve. My plan is to put out an application process to find the additional rep. If
any of you are interested in that position, please consider filling out an application.
An update on the Car Sharing Service – purchasing is reviewing the contract, and we are
optimistic that it could be signed off on relatively soon.
An update on the Convenience Store – I wanted to let you know that I reached out to FLiX last
week, realizing that there is additional discussion and consideration for a convenience store in
their current space. I have met with FLiX leaders and their advisor. My personal hope is that
we can have a productive conversation about possibly transitioning their business model and
their location. I am meeting with the entire group later this week so that we can further
discuss about how SGA might support them. My personal view is that there is a high likelihood
that a convenience store will be moving into that space and so I expressed to them that I
would like to have a proactive conversation about what strategies they might develop moving
forward.
Quick reminder about the Father Graham dinners – a lot of you have followed up but not all of
you. Please sign up on my door as soon as possible.
Thank you to Colleen, Morgan, Jaclyn and Kevin for signing up to work Scholarship Day this
weekend. It is much appreciated.
One final reminder about the JCIR session on Saturday the 25th. Sadie Olson and I met with
Joe Shadle last week to review the presentation, and will say that no matter your faith
tradition I highly recommend tying to attend this session. Mission & Identity has essentially
developed a leadership curriculum, based in the Ignatian tradition. It will be a session based
on the leadership that St. Ignatius displayed in forming the Jesuit order and how we might
apply that in our own lives; I even see this is as something that can be applied outside of
Xavier.
Lastly, I wanted to let all of you know about car access in Gallagher. I received word from Joe
Christman that card access will be going live in the beginning of March. Students will have to
swipe-in to the building after 11pm, and will only be able to access Gallagher from the
greenspace side. Any additonal questions can be addressed to Joe.
Report of the Administrative Vice President, Lydia Gerlach
Logo Committee met last night and came up with a solid idea for the potential logo.
This is a reminder that WorldQuest is this Friday from 6-9:30 in the Cintas Banquet room.
Come hungry-- the food is great!
VIII.
Report of the SAC Chair, Morgan Zuziak
Applications are now available! I am passing around some bright color notecards. One these
notecards please write 2-3 people who you would like to recommend applying for SAC. I will
be emailing these students letting them know someone recommended them and I will be
encouraging them to apply. Please pass them up to me when they're done.
Lately there have been a lot of groups that want to collaborate, which is great! I've received
an e-mail that Ryan forwarded to me from Da Bologna, the president of the Graduate Student
Association.he would like to collaborate with SAC and possibly the leadership interns in OSI.
There would be around 4-6 graduate students on the panel and undergraduates would come
and ask them questions. Also, Luke Beischel, the president of Active Minds and SGA's LTSI,
would like to collaborate with SAC on LGBTQ and Stress Relief week. Katie Keller informed me
of this so she can probably tell you a little more on that. Please let me know if you or your
committee is interested in collaborating with these groups. I would encourage you to because
these are both great opportunities for SAC to help and support other groups on campus!
Also, these are no proposals due to me Sunday. The only promo that needs to be up before
our next meeting is Sense and Sensibility by the 12th and Arvin Mitchell by the 14th.
IX.
Report of Advisor, Dustin Lewis
There is no Senate Minute this week as I was out on Monday.
Related to the SGA Budget that is being developed, I wanted to ask how many of you have
had conversations (excluding members of FAC and the Budget Committee) about the SGA
Budget - either offering your suggestions or giving some feedback. I want to highly
recommend each of you take on this task of sharing your thoughts and ideas about SGA
funding. You are not only a member of the association who will eventually pass the budget,
but you are also a student that contributes each semester to the Student Activity Fee and you
have the opportunity to share your direct opinions with SGA as the fee is getting appropriated.
I am passing around my schedule for everyone who needs to sign up to meet with me. I am
specifically looking for meetings with Jacquelyn, Katie Keller and Whitney to discuss their
upcoming events.
The Provost will be hosting Sexual Assault Violence Listening Sessions in coming weeks and is
looking for student participants to give feedback to him directly about Xavier's efforts with
handling and preventing sexual assaults as well as support for victims and adjudicating
processes for assault allegations. I have already forwarded a list to Leah of my suggestions
on SGA members who I thought might a lot of interest or contribution to this conversation.
Please raise your hand if you're interested so I can make sure that you're included in my
recommendations.
As a note about the upcoming elections, Dr. Luther Smith will be continuing his role as the
advisor for the Board of Elections. He will work with the BOE to address any issues related to
election violations.
The Spirit Celebration conversation has begun for next year and the university is looking at
changing how Spirit Celebration will happen next fall. The proposed date is Monday,
September 10th and some of the suggestions include blending the Mass of the Holy Spirit with
an academic convocation and having some entertainment and activities immediately following
the Mass. I will be sharing more details as they begin to firm up later this spring.
Lastly, I want to make sure that SAC is giving credit to the Publicity Committee - they work
incredibly hard and receive very little credit for their behind-the-scenes work on your events.
Please join me in thanking them for their hard work this year.
Did you know I sent an email to Brother Burns, asking if we might pay for shirts this year?
X.
Report of the SGA Resource Assistant, Crystal Guffey
None
XI.
Opinion Entries
XII.
Proposals (must be emailed prior to meeting)
FAC, Jim Reitenbach
None
Regular
NATIONAL EATING DISORDER AWARENESS WEEK
Chairs: Katie Keller and Luke Beischel collaborating with Active Minds, SHAC, Psi Chi/Psych
Club
Date: Feb. 27th-29th
Event Description:
Detailed Schedule of Events for NEDAW 2012
Mon - Wed -- Tabling -- GSC
- resources available 24 hours
- brochures from NEDA
- available resources at Xavier and Cincinnati handout
- sign up & info for Active Minds
- safety pinned pieces of denim saying "I love my body" or "be comfy in your
genes"
- available 10am-2pm
- "I love my body" poster to sign/ body affirmations
Monday, Feb 27th -- Mirrorless Monday -- all over campus
- All day
- cover mirrors all over campus with posters saying "You Are Beautiful"
Tuesday, Feb 28th -- Reception and Discussion -- Kelley Aud. in Alter Hall
- 5:30pm
- Reception with fruit, veggies, and cheese & crackers
- 6pm ~ 6:30pm
- Presentation by Dr. Ann Kearney-Cook
- 6:30pm - 7:30pm
- Panel Discussion with various mental health professionals, a dietician, and
two people who have suffered eating disorders
Wednesday, Feb 29th -- "Real Women Have Curves" -- Kelley Aud. in Alter Hall
- 7pm - 7:05pm
- Intro to film -- discuss themes
- 7:05pm - 8:35pm
- Showing of film
Cost Breakdown:
Brochures from NEDA
Denim Squares Promo
Sharpies/SafetyPins
Mirror posters for Mirrorless Monday
Reception food
Film rights
Promo
$50.00 McGrath
$50.00 Active Minds
$10.00 Active Minds
Free
$200.00 SAC
$350.00 SAC
$200.00 SAC
Total Amount Proposed:
$750.00
(Initial Questions)
Did you know this will be a great event?
I think it's great you brought this event together in such a short amount of time. Will be a
great event for the Xavier students
(Debate and Discussion)
Great event, put the proposal is late, so I will be voting against it.
Debate Ended
Passed
Chapter IX Suspension
Sponsor: Colleen Reynolds
I move to suspend chapter nine, section seven of the rules of order that states proposals must
be turned into the SAC Chair three days prior to being proposed in order to propose for a
Campus Traditions spring break event on February 29th.
(Initial Questions)
Right to suspend rules of order?
Yes.
If something like this happens its vote of committee chairs?
The only time you vote is interpreting rules of order, technically, yes, you should suspend
rules of order.
(Debate and Discussion)
Why was previous vote okay, this one is not?
You broke rules of order with last proposal.
It is still 3 weeks prior to event, but not submitted to SAC chair 3 days in advance.
Debate Ended
Chapter IX Suspended
Get ready for spring break
Chairs: Ariana Calderon
Date: Wednesday, February 29th, 2012
Time: 6-9PM
Location: GSC Atrium
Event Description:
Spring break is almost here!!! So come and join us with a variety of great activities to get
ready to celebrate. There will be great cool decorations for making your own sunglasses and
visors, a caricature artist and airbrush t-shirt artist, and delicious snow cones! What’s more
TRADITIONAL than anticipating Spring Break at this time of year???
Cost Breakdown:
Airbrush T-shirt Artist and Caricature Artist
100 t-shirts
Decorations: foam pieces, sequins, ribbons, etc.
Decorate your own sunglasses ($9/dozen; 10 dozen)
Snow Cones
Assorted bright cotton visors
$650
$150
$30
$90
$500
$100
Total Amount Proposed:
$1,520
(Initial Questions)
Only expecting 100 people show up? Only 100 t-shirt.
Wanted to keep just 100 shirts, can only do certain amount of shirt in a certain amount of
time.
Who will you use for tee/caricature?
Last year’s artists.
(Debate and Discussion)
Will be great event.
Debate Ended
Passed
Chapter IX Reinstated
Open Executive Session
Open Executive Session Closed
Open Executive Session
Open Executive Session Closed
Amend Chapter II, Section 2
Current:
Section 2:
There shall be two scheduled selection processes, one in the fall and one the spring.
The fall selection process shall only be open to first year and transfer students. The
spring selection process shall be open to all current students. Applications shall be
made available for the fall and spring selection processes no later than three weeks
prior to the Friday preceding the fall and spring Senate elections respectively.
Applications shall be due the Friday preceding the respective Senate election.
Proposed:
Section 2:
There shall be two scheduled selection processes, one in the fall and one the spring.
The fall selection process shall only be open to first year and transfer students. The
spring selection process shall be open to all current students. Applications shall be
made available no later than three weeks before the due date of the application.
(Initial Questions)
(Debate and Discussion)
Debate Ended
Passed
Amend Section 3e and Section 3b
Section 3e:
The Association President, in accordance with the SAC Rules of Order and with the agreement
of the Student Senate, shall approve all appointed members of the SAC from candidates who
have submitted applications for vacant seats.
(delete red portion)
Section 3b:
The Senate may approve or not approve all appointments, nominations, and contracts with
individual students or student organizations proposed by the Association President or the
SAC, with the exception of S.A.C. member appointments. Decisions made by the SAC will only
be reviewed when a matter of serious consequence is involved.
(add red portion)
(Initial Questions)
Recommend going to Senate meeting to voice your opinion.
Did Senate oppose?
Some did, most did not.
Wanted SACers to be checked by someone who is elected. Answered with president still
approves, still Senate on selection board.
Thinks that president approves but thinks senate should vote on all President appointments.
(Debate and Discussion)
Friendly amendment to change from S.A.C. to SAC.
Debate Ended
Passed
XIII.
Blast from the Past
Ski Trip: doubled attendance from last year. Some miss-haps, some students arrived without
paying. Talking about how to structure differently. Overall, good feedback, heard really good
things about it.
Late Night Snack: 250 people showed, participation increase. Thanks Travis for the extra help.
The Bergamot was a great hit. Thanks to all who helped out.
XIV.
Here and Now
XV.
Committee Reports
Publicity, Annette Frac
Sorry I had to leave, last Wednesday BBall game. Thanks to Dustin for the shout out today,
we really appreciate it! Just a reminder for all those who proposed late to meet with us this
Sunday at 7. Lastly we are looking to send out our email blast soon so if anyone has any
suggestions for that let me know. Also, Morgan, I will send you a draft of SAC app promo
ASAP.
Late Night Programming, LeeAnn Scherbauer
HI SAC! Nothing huge is happening with Late Night right now. We have just been discussing
and working on the upcoming events of Late Night Movie: Drive, Comedian: Arvin Mitchell,
and MAD. One update we have is that we will be doing another movie, most likely in March.
We signed a contract with Swank at the beginning of the year that promised we would commit
to ten movies. Without the one in March, we would only have nine. Therefore, we are looking
into this further. That’s about it for now. Have a great rest of the week!
Concerts, Matt Morefield
Not Emailed
Campus Traditions, Colleen Reynolds
Hi SAC! Thanks for passing our spring break event today. On behalf of Campus Traditions, I
apologize for not getting this in on time, and I thank you again for your support. Like I
mentioned earlier, Ski Trip was an overall success seeing as we doubled the size of last year's
attendance. I would like to encourage more of you to attend SKi Trip next year if possible.
There were only five SGA members, including myself, who attended this event, and I would
love to see more of you there. Lectures is currently in the works, and I'm hoping to have a
more specific update for you all next week. Thank you again for all of your feedback during
last week's meeting, we really appreciated it. Be on the lookout for our St. Patrick's Day
event, Luck on the Levee, proposal soon - most likely next week. We're also currently
beginning to brainstorm ideas for Boat Dance. That being said, if you have any ideas or
suggestions, let us know! Thanks again, and I hope you all have a great week!
Who is chairing boat dance? Katie Sellers.
Life & Culture, Analisa Condon
Not Emailed
Financial Affairs Committee, Jim Reitenbach
Not Emailed
If you have concerns with budget please let FAC know; if you are just curious, also talk to
FAC.
XVI.
Closing Sentiments
Cynthia Bear was given to Annette, favorite Starbucks drink.?
XX.
Adjourned: (5:05PM)