Student Activities Council Meeting Minutes
January 30, 2013
•
Call to Order
3:00PM
Roll Call
Present: Blake Barlow, Elizabeth Bousson, Keenan Collins, Samantha Easterling, Chanessa Fant, Becky
Griesmer, Allie Haar, Tiffany Hudson, Katie Keller, Rob Kelly, Ian Kerley, Kelsey Kirkegaard, Kelly
Kleier, Brian Murphy, Megan O ’ Donnell, Michael Ryan, Jacquelyn Reineke, Colleen Reynolds, Kat
Rivers, Tyler Sauerbeck, Katie Schad, LeeAnn Scherbauer, Luke Schafer, Kevin Tighe, Lauren Ulmer,
Kaitlin Whelan, Morgan Zuziak
Excused: Colleen Reynolds
Prayer
Given by Michael Ryan
Approval of minutes
January 23, 2013 minutes were approved without change
Public Forum
Review of the Budget
Crystal Guffey
Opinion Entries
FAC Proposals
Proposals
Late Night Snack Sushi
Date: February 21, 2013
Time: 10 p.m.
Location: GSC Atrium
Est. Attendance: 250
Event Description: Late Night Snack is bringing Sushi to Xavier. Fusian, located downtown on Vine
Street, which was suggested in the last SAC meeting, is a great place to promote through this event!
We hope to serve California rolls, shrimp tempura, veggie rolls, and spicy tune or spicy salmon)
Total Amount Proposed: $580.00
Budget Requested From: Late Night Committee
Cost Breakdown:
• Sushi $545 (Traditional Tray/Can Specify: $70/tray for 9-10 rolls/tray)
7 large trays costs $490 and contains 70 rolls (6 pieces per roll) = about 420 pieces (if 3 pieces per person serves 140 people) will be speaking to them further to get 9 large trays for 540 pieces to serve 180 people if possible
Promo $35.00

Student Activities Council Meeting Minutes
January 30, 2013
Total: $580.00Debate
Think this is a great event
Passed
Suspend rules of order
Open Executive Session
Committee Reports
Publicity
Could you email out the inviting Facebook friends instructions? Yes
Could we put more thorough details about what the event is? If you could give me more detail when requesting you promo, I can add it.
This was your 2nd blast; did a lot of people get it? 900 people opened email blast
Late Night Programming
Concerts
First, I'd like to say welcome to Abdiel and Pat to concerts - we are excited to have you on board! I hope you all saw Luke's e-mail and invited all of your Facebook friends to the Name That Tune with
Auntie Anne's event and I hope to see you all there! Chanessa and Sam have been hard at work on the Hip Hop Symposium. Concerts has been working on promotions for the major concert and we have been talking about and getting quotes for radio, billboard, posters, etc. and concerts committee is working on reaching out to high schools and canvassing around the city - more to come on both of those! Also, thanks to those of you who helped out with ticket kick-off, you are all amazing!
Campus Traditions
Hi SAC! I apologize for not making it to the meeting today but flu season seems to be getting the best of me. Not too many updates from Traditions this week. Ski Trip is this Friday and I want to be sure to give Megan and Brian a shout out for all of their hard work on this event. Within the next week or so, our committee should be able to give you weekly updates on our progress with planning Spring Week, so get excited for that. Other than that, I hope everyone has a great week!
Life & Culture
Snaps to Tiffany Hudson for putting on “Art After Dark”! The 30+ students who attended really enjoyed the eclectic exhibits featured at the Cincinnati Art Museum! It was well organized and ran smoothly so kudos to Tiffany for working so hard.
Feb. 10th is cooking in the caf! Signups will be in front of GSC Tuesday Feb 8th from 1-3. Promo has been approved so we need to make sure that is ordered/hung up ASAP!!
We will be submitting our proposal for the basketball tailgate/social this Sunday. When would promo like to meet?!
Also I will be putting together a L&C budget proposal for the chair meeting, but I would like LeeAnn to look at other times since I am no longer available Wednesday after the meeting.
*Also, will LeeAnn be printing new calendars/ schedule of due dates since we have changed a few things? I think this would be beneficial for the board ASAP!

Student Activities Council Meeting Minutes
January 30, 2013
L&C will not be meeting this Sunday because of the Super Bowl so I will be sending out e-mail updates!
Space Committee
Financial Affairs Committee
Report of the SGA Executives
Matt Morefield
Report of the SAC Chair
LeeAnn Scherbauer
Once again, I would like to say welcome to Abdiel, Patrick, and Kelly!
Chairs: as reminder, we have our meeting after fun time today! Next week, please have your budget proposals to discuss as we will comprise our proposal to turn into the Executives. If you have any questions about this, please let me know in our meeting tonight.
We are in the third week of the office hour contest! Next week is that last week to record your office hours for the contest and then I will announce the winners!
Snack next week is Rob and Elizabeth!
Proposals due to me on Sunday are Basketball Tailgate and XU American Idol.
Lastly, I would like to discuss the Muskies really quick. The Office of Student Involvement will be hosting their second annual Muskies and I think we should nominate our members and organization.
Therefore, I would like to go through the awards and determine the programs we would like to nominate and who will be writing the nominations. For the individual awards, I will be passing around a sheet of paper and please nominate who you believe should be our nominee from SAC. Whoever has the most votes will be the one nominated and then we can determine who will be writing the nomination. But we will also be going through the program awards.
That ’ s it! Have a great week!
Report of Advisor
Dustin Lewis
First off, welcome to Abdiel, Pat and Kelly! We’re so glad to have you join us and to have a full board now. I can honestly say that these three gave phenomenal interviews and are definitely going to bring great things to SAC.
For your Senate Minute, the Senate had Jean Griffin (Director of Student Integrity) join them this week for the Report of the Administration. Jean spoke about her role in conduct on campus and where she sees the program expanding and growing in the future. The senate formally approved and initiated Misha Balkowiecz and Billy Kissel into the board, as well as appointed Abdiel Acevedo, Patrick
Carlotti and Kelly Popp onto SAC. The Senate passed two referendum questions onto the ballot, pending President Walsh’s approval: 1) Should Xavier have social fraternities and sororities? 2) Should the university continue to hold a study day during finals week? Both issues will be hot button and hopefully will drive a lot of great opinions and feedback with the voting this year. The Senate proposed for Newswire and Senior Board to become University-Affiliated Organizations and is also considering a request from Senator Krzeski for $2,000 to fund Xavier Has A Heart.
I wanted to take a minute to update you all on the API Adapter project with OrgSync. As you know, the OrgSync system allows us to better manage our organizations on campus. One of the pieces that the system does not do is integrate with Banner, the university’s financial software. We are looking at adding on an adapter that would allow clubs to access, on their own, their club fund balance and also

Student Activities Council Meeting Minutes
January 30, 2013 a list of transactions that their club has had with the university. I don’t know if you realize but Crystal and I are constantly pulling this information for clubs and it takes a good deal of our time to do so.
With the adapter, clubs would be more self-sufficient and more users would be in OrgSync accessing information.
Earlier this week, I attended a convocation with Father Graham, Dr. Chadwick and Maribeth Amyot. I want to share a few comments from this meeting. The university is not in a state of financial emergency, but we are in a serious situation. With enrollment down, we are facing financial cuts and a need to generate net revenue like never before. Father Graham unveiled what will be the Xavier
Pledge – a promise made from him to all students matriculating through Xavier about what they should experience at XU and how they should be prepared as they exit the university. There will be a five-year strategic plan coming soon that will be proposed to the Board along with a budget in the coming months for next year. We are facing a $2.9M shortfall for this spring and expecting a $9M deficit or gap between our expenses and revenue for next year.
A few other announcements that came from the President last week is that the new development, formerly known as Dana Mont and Multi Use Development will now be called Xavier Station, according to the developer. This location is eligible for New Market Tax Credits from Congress as of this year, which will help us and the developer with moving the project along. We anticipate breaking ground this summer and announcing more about the project in February.
Congratulations to those of you nominated for Muskies awards and for those writing nominations, thank you! Finally, the Senior Week schedule is now open and available online at www.xavier.edu/seniorboard.
Awards, last year there were multiple levels of that award? There are just one this year.
Report of the SGA Resource Assistant
Crystal Guffey
Blast from the Past
Art After Dark
30-35 student came
Here and Now
Auntie Anne's Late Night Snack
10pm tomorrow
Name that Tune
Friday Late Night Ski Trip
Closing Sentiments
Cynthia Bear was given to , ?
Adjourned: (4:30PM)