LIBRARIES LEADERSHIP COUNCIL
MINUTES
NOVEMBER 21, 2011
Present: Interim Dean Connie Foster, Deana Groves, Brian Coutts, Timothy
Mullin, Amy Hardin, Haiwang Yuan, Bryan Carson, Jennifer Wilson, Kristie
Lowry and Jan Renusch
Minutes: On a motion by Deana Groves and a second by Bryan Carson, the
November 14, 2011, minutes were approved as submitted.
Dean’s Report: Connie stated that the Teaching/Research Equipment and
Classroom Improvement Project Funds have been released for approved projects.
-Connie passed around samples of announcements for new faculty and suggested
that the libraries might do the same thing.
- Connie opened for discussion the new summer working hours. The Council
recommended that the libraries maintain the current hours that they are open.
Staff will adjust their working hours to cover those times.
-Connie distributed copies of the Proposal for a Campus Library Advisory
Council (CLAC)for review, discussion and input from the Council.
Task Force on E-Books: Brian distributed copies of the task force report and
recommendations and discussed the recommendations. Connie accepted the
recommendations and will thank and disband the task force as they have
completed their charge. See more under DLPS report.
Development: Amy said she has a meeting with Fruit of the Loom on Wednesday
at 10:00 am to discuss Book Fest sponsorship. She is waiting dates from Jim
Johnson for lunch regarding his Book Fest sponsorship. Amy is working on more
numbers for the Annual Report for Jennifer. The names of candidates for the
Library Advisory Council have gone to the President for approval. Amy will
not attend the next LLC meeting on November 28. Amy will be meeting with
Dollar General sometime in early January.
Web & Emerging Technologies: Haiwang demonstrated the changes he had made to
the Libraries’ Web site: (1) Per the request of Electronic and Continuing
Resources Committee, Haiwang has merged the Electronic Information page into
the Acquisition & Collections page and placed a link to that page in the top
navigation bar under “About”; (2) Haiwang has changed the name of the
“Streaming Videos” page into “Streaming Media” accessible from the home page
to include resources from Naxos Music Library, National Jukebox, and WKU
Libraries’ Podcast.
-Haiwang has provided a list of 96 podcast items he has created of Libraries’
literary events since 2006 to Connie for their uploading to TopSCHOLAR.
-The use of FourSquare—a mobile service that helps users find where their
friends are hanging out and offers tips from other users on what to do once
they get there—and Google Plus—a Facebook contender--is encouraged by WKU
Public Affairs. Haiwang will explore the implementation of both.
Marketing: Jennifer noted that Christmas in Kentucky is being promoted in the
Daily News, the SOKY Happenings and recently Christy Spurlock was interviewed
by WNKY. She also said the majority of the US Bank Art Show sponsor renewal
letters went out. She welcomes any new sponsorship ideas for merit awards
since each year there is always a turn over. She is currently working on the
newsletter and insert with Daniel Peach. There was discussion about the
fiscal year stats and Brian Coutts said the Fact Book came out early this
semester. Jennifer said she will follow up with Dan Forrest regarding the
correct statistical information for the insert.
Grants & Projects: The next Lincoln lecture will take place at 7 pm on
December 6 in the Western Room of the KYLM. It will be a panel discussion
with all of the series speakers (Glenn LaFantasie, Nancy Baird, Carol CroweCarraco, Patricia Minter, and Cecile Garmon) discussing the legacy of
Lincoln’s decisions.
Department Reports:
-Connie distributed the Faculty Award Deadlines for the Department Heads’
review.
DLPS: DLPS in Owensboro - DLPS held its first ever faculty meeting on the
campus of WKU-Owensboro on Wednesday, November 16. They met with Campus
Director Gene Tice, toured the new building and library reference center and
enjoyed lunch at the Moonlite Bar-B-Q. Rob Harbison made the arrangements.
-Task Force on E-Books - The Task Force consisting of members: Nelda Sims,
Deana Groves, Jack Montgomery, Roxanne Spencer, Laura DeLancey, Amy Slowik,
Dan Forrest, with Brian Coutts as chair, met on four occasions, viewed two
vendor demonstrations and contacted libraries at Duke, Eastern Kentucky,
Texas A&M, and Boise State, to talk about their ebook plans. In addition,
members reviewed much of the vast literature on the topic. In the end they
drafted the recommendations presented to Council today. These include a
recommendation that WKU initiate a patron driven ebook plan through
Coutts/Ingram’s MyiLibrary platform and that we defer purchasing mobile
devices at this time.
-StackMap - WKU Libraries have begun discussions with StackMap LLC which
provides library mapping solutions. Doug Wiles will be working with Lex Cooke
to implement the plan. Software from StackMap can pinpoint the range on which
any book is located within a library using the call number and location
information provided by the library’s OPAC. A patron interface provides users
with a map highlighting the book’s location along with written directions and
information about the book.
-Far Away Places: Gabon - David Keeling gave an enthusiastic presentation on
one of West Africa’s least known but most prosperous countries on Thursday,
November 17 at 7:00 p.m. at Barnes & Noble Bookstore.
-Evelyn Thurman Young Reader’s Book Award - On Thursday afternoon, November
17, the ERC hosted a reception for this year’s winner for local public and
school librarians. On Friday, November 18 at a noontime luncheon in the
Kentucky Room, Katie Pickard Fawcett was awarded this year’s Evelyn Thurman
Young Readers Book Award for her book To Come and Go like Magic. The book is
set in the 1970s, when twelve-year-old Chili Sue Mahoney longed to escape her
tiny Kentucky hometown and see the world. In doing so, she comes to recognize
beauty in the people and places around her. Sean Kinder chaired the
selection committee and planned the event. Earlier Ms Fawcett spoke at
several local schools. Kinder’s review of the award-winning book appeared in
the Bowling Green Daily News on Sunday, November 20.
-Lincoln: The Constitution and the Civil War - In support of an exhibition
organized by the National Constitution Center and the American Library
Association Public Programs Office, with funding from the National Endowment
for the Humanities, two lectures were held on Monday and Wednesday evenings,
November 14 and 16 at 7:00 p.m. at the Kentucky Building. Communication
Professor and Director of Leadership Studies, Cecile Garmon, spoke on
“Lincoln’s Leadership and Communication Style” though a careful examination
of the “Gettysburg Address.” Historian Glenn LaFantasie, who is the Richard
Frockt family Professor of Civil War History at WKU, talked about “Lincoln
and the Emancipation Proclamation,” in a highly original lecture in which he
showed how Lincoln’s thinking on emancipation evolved over time.
DLSC: Timothy said that the Folk Studies Department will be working on an
exhibit of West African art in the spring semester. The exhibit will be
augmented with other objects from Peru and Nepal from the same donor and
African animals borrowed from Nancy Baird.
-HVAC construction drags on. Timothy will be in on Wednesday so that the work
can continue. The cleaning crew is working in the Education Room and the Gift
Shop so these areas will be back online for Christmas in Kentucky.
DLTS: Deana said that the Marcive subject and name authority project has been
approved.
-Library student research award winners have been selected. UC175; UCC175;
major/dept./college specific. The award reception is to be scheduled for
December.
-Office of Student Personnel is having difficulties with students completing
web time entry and paper time sheets. Timesheets need to be signed by student
and supervisor. Paula Owens cannot begin to process until WTE is submitted by
student. Recommendations include:
First and second offense: Write up students and place formal complaint in
their file.
Third offense: Student employment is terminated.
Paula said that a student assistant worked hours prior to getting approval to
hire and then was not approved. She cannot get the student paid and cautions
supervisors to get the approval to hire before allowing a student to work.
-Technology Highlights: The team provided tech support for Far Away Places
speaker @ Barnes & Noble; David updated the data on the server for the
Standard & Poor’s Research Insight networked database; continuing the usual
rounds of updating antivirus software and scanning computers in all
departments.
DLPS: reinstalled all software on faculty computer after Windows 7 migration;
imaged and installed 6th public use computer in ERC after new network port
installed; began running updates on ERC Circulation Desk computers; looking
into problem w/Extended Campus email address not forwarding correctly.
DLSC: presented revised quote from WKU IT Network Services for network port
relocation at the Kentucky Building Information Desk – revised quote was
approved.
DLTS: continuing to work w/IT regarding problems w/two laser printers.
Systems: David worked w/Nelda on Voyager circulation problem and a web-based
database access problem.
Adjournment: The meeting adjourned at 12:00 pm.
For the Council,
Jan Renusch