University of Houston Systems
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University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 1 Mon DATE 06/08/15 FY FY15 Responsibility M. Busch Activity Biweekly Final Payroll for B060215 (Pay end date 6/02/15) PS HRMS UH 06/08/15 Completion Date UHC UHD UHS 06/08/15 06/08/15 06/08/15 UHV 06/08/15 Application 2 Tue 06/09/15 FY15 M. Busch Off-Cycle Payroll BF060915 & MF060915 PS HRMS 06/09/15 06/09/15 06/09/15 06/09/15 06/09/15 3 Wed 06/10/15 FY15 M. Busch Absences are finalized at 12:00 for B061615 week 1 PS HRMS 06/10/15 06/10/15 06/10/15 06/10/15 06/10/15 4 Wed 06/10/15 FY15 M. Busch Monthly Trial Payroll for M063015 PS HRMS 06/10/15 06/10/15 06/10/15 06/10/15 06/10/15 5 Fri 06/12/15 FY15 Payroll Payday for B060215 Absences are finialized at 12:00 for M063015 PS HRMS 06/12/15 06/12/15 06/12/15 06/12/15 06/12/15 6 Fri 06/12/15 FY15 M. Busch Reallocations Processed at 7:00 AM - 12:00 by noon PS HRMS 06/12/15 06/12/15 06/12/15 06/12/15 06/12/15 7 Mon 06/15/15 FY15 Payroll Payday for BF060915 & MF060915 PS HRMS 06/15/15 06/15/15 06/15/15 06/15/15 06/15/15 8 Mon 06/15/15 FY15 M. Busch Final Monthly for M063015 PS HRMS 06/15/15 06/15/15 06/15/15 06/15/15 06/15/15 9 Tue 06/16/15 FY15* L. Klemm Create new cost center for Federal College Work Study account; Add New PS GL Federal College Work Study project id in UCI/WCI tree in GL 06/19/15 06/16/15 06/16/15 06/16/15 06/16/15 10 Wed 06/17/15 06/17/15 N/A 11 Wed 06/17/15 FY15 12 Thu 06/18/15 13 Fri 14 Annual Finance Security Access Spreadsheet to College/Division Administrators to verify department users accesses (UH and UHS only) PS GL 06/17/15 M. Busch Absences are finalized at 12:00 for B061615 week 2 PS HRMS 06/17/15 06/17/15 06/17/15 06/17/15 06/17/15 FY15 M. Busch Biweekly Trial Payroll for B061615 PS HRMS 06/18/15 06/18/15 06/18/15 06/18/15 06/18/15 06/19/15 FY15 M. Busch Reallocations Processed at 7:00 AM - 12:00 by noon PS HRMS 06/19/15 06/19/15 06/19/15 06/19/15 06/19/15 Mon 06/22/15 FY15 M. Busch Biweekly Final Payroll for B061615 (Pay End Date 06/16/2015) PS HRMS 15 Tue 06/23/15 FY15 M. Busch Off-Cycle Payroll BF062315 & MF062315 PS HRMS 16 Wed 06/24/15 FY15 M. Busch Absences are finalized at 12:00 for B063015 week 1 PS HRMS FY15/16* C. Chan Page 1 of 12 6/22/2015 9:22 AM N/A N/A University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 17 Fri DATE 06/26/15 FY FY15 Responsibility Payroll Activity Payday for B061615 Application Payroll 18 Fri 06/26/15 FY15 M. Busch Reallocations Processed at 7:00 AM - 12:00 by noon PS HRMS 19 Tue 06/30/15 FY15 M. Busch/ C. Chan Last Payroll journals feed for June PS HRMS 20 Wed 07/01/15 FY15 M. Busch Payroll Leave Accrual Payroll 21 Wed 07/01/15 FY15 Payroll Payday for M063015, BF062315 & MF062315 Payroll 22 Wed 07/01/15 FY16* C. Chan/Budget Offices PS GL 23 Wed 07/01/15 24 Thu 07/02/15 FY15 M. Busch Review and finalize all FY16 PS GL Budget Related Trees for all campuses : BUDGET_REFERENCE tree (C. Chan) and DEPTID_ROLLUP tree (Campus Budget Office) Start the FYE Daily Student Feed to switch all BP2016 revenue SF transactions to Deferred Income(22100) and BP2016 expense SF transactions to Prepaid Expense(15100) and create adjustment journals with 09/01/2015 date. (UHC plans to start fall feed 07/15/2015???) Biweekly Trial for B063015 25 Thu 07/02/15 FY15 M. Busch Reallocations Processed at 7:00 AM - 12:00 by noon PS HRMS 26 Mon 07/06/15 FY15 M. Busch Biweekly Final B063015 (Pay End date 6/30/15) PS HRMS 27 Mon 07/06/15 FY15 PS SA/C.Chan Begin Fall 2015 Student Payments processing in SAPRD and feed to FSPRD (GL Journals) UHV only PS SA/PS GL 28 Mon 07/06/15 FY15/16* College/Division Administrator 29 Mon 07/06/15 FY15/16* J. Marlowe 30 Mon 07/06/15 FY15 HR. Office Send first notice of employees at risk of losing vacation to CBA/DBA/HR Directors (all campuses) HR Office 31 Tue 07/07/15 FY15 M. Busch Off-Cycle Payroll BF070715 & MF070715 PS HRMS FY15/16* C. Chan/UH,UHC? Student Accounting PS GL PS HRMS College/Division return GL Security spreadsheet with confirmation of the PS GL review and/or updates (if any) to Finance Security Administrator (C. Chan) UH and UHS only PS HRMS Annual HR Security Audit Report is printed by College/Division Administrators to verify department users accesses (all campuses) Page 2 of 12 6/22/2015 9:22 AM UH 05/04/15 Completion Date UHC UHD UHS N/A N/A UHV 05/04/15 University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 32 Wed DATE 07/08/15 FY FY15 Responsibility M. Busch Activity Absences are finalized at 12:00 for B071415 week 1 Application PS HRMS 33 Fri 07/10/15 FY15 C. Chan EOM close in PS GL for June (all Campuses). PS GL 34 Fri 07/10/15 FY15 Payroll Payday for B063015 PS HRMS 35 Fri 07/10/15 FY15 M. Busch Reallocations Processed at 7:00 AM - 12:00 by noon PS HRMS 36 Wed 07/15/15 FY15 M. Busch Payday for BF070715 & MF070715 PS HRMS 37 Wed 07/15/15 FY15 M. Busch Absences are finalized at 12:00 for B071415 week 2 PS HRMS 38 Thu 07/16/15 FY16* C. Chan Create FY16 Budget Journals for Non-Salary&Wages account from BDM for all Campuses BDM 39 Thu 07/16/15 FY16* C. Chan Load FY16 Non Salary and Wages budget journals obtained from BDM for PS GL all Campuses. 40 Thu 07/16/15 FY16* C. Chan 41 Thu 07/16/15 FY16* Budget Office / B. Duarte Create FY16 Salary & Wages Budget Journals from BDM and load to PS BDM GL for UHC and UHD (Position Funding Budget Journals) Verify FY16 Non Salary and Wages Budget journals loaded in PS GL. Use Budget Office Budget Status report, Budget Summary 1063 report or UHS_BUD_LOAD_CONFIRM_PUB query in PS GL to verify Non Salary and Wages Budget journal load all Campuses 42 Thu 07/16/15 FY16* Budget Office / B. Duarte 43 Thu 07/16/15 FY15 Payroll 44 Fri 07/17/15 45 Fri 07/17/15 FY15/16* C. Chan FY16* C.Chan Verify FY16 Salary & Wages Budget journals load in PS GL. Use Budget Status report, Budget Summary 1063 report or UHS_BUD_LOAD_CONFIRM_SW_PUB query in PS GL to verify FY16 budget journals load) and/or UHSBOB02 reports. UHC and UHD Biweekly Trial Payroll for B071415 (Pay end date 7/14/15) Budget Office Complete all Annual Security Review changes in Finance (GL). UH and UHS only PS GL Open FY16 Accounting period 1 for GL, PO, Req. all Campuses. PS GL Page 3 of 12 6/22/2015 9:22 AM Payroll UH Completion Date UHC UHD UHS UHV University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 46 Fri DATE 07/17/15 FY FY16* Responsibility C. Chan Activity Application Allow encumbrance processing for PO and Req. in FY16 for all Campuses PS GL 47 Fri 07/17/15 FY15 Payroll Reallocations Processed at 7:00 AM - 12:00 by noon Payroll 48 Mon 07/20/15 FY15 M. Busch Biweekly Final Payroll for B071415 (Pay end date 7/14/15) PS HRMS 49 Mon 07/20/15 FY16* C.Chan Open FY16 Accounting period 1 for GL, PO, Req. UHD PS GL 50 Mon 07/20/15 FY16* J. Tenner Allow encumbrance processing for PO and Req. in FY16 for UHD PS GL 51 Wed 07/22/15 FY15 M. Busch Trial Monthly for M073115 PS HRMS 52 Wed 07/22/15 FY15 M. Busch Absences are finalized at 12:00 for B072815 week 1 PS HRMS 53 Thu 07/23/15 FY15 M. Busch Absences are finalized at 12:00 for M073115 PS HRMS 54 Thu 07/23/15 FY16* C. Chan BDM 55 Thu 07/23/15 FY16* Budget Office / B. Duarte 56 Fri 07/24/15 FY15 M. Busch Create FY16 Salary & Wages Budget Journals from BDM and load to PS GL for UH, UHS and UHV Verify FY16 Salary & Wages Budget journals load in PS GL. Use Budget Status report, Budget Summary 1063 report or UHS_BUD_LOAD_CONFIRM_SW_PUB query in PS GL to verify FY16 budget journals load) and/or UHSBOB02 reports. UH, UHS and UHV Final Monthly for M073115 57 Fri 07/24/15 FY15 Payroll Payday for B071415 Payroll 58 Fri 07/24/15 FY16* M. Busch PS HRMS Load FY16 account code table (as of effective date 09/01/2015) in PS HRMS from PS GL for all campuses. Note that: Account Code table load must wait until FY16 Salary & wages budget journals posted in GL and confirmation from the budget offices that all FY16 Salary & wages budgets are loaded correctly. 59 Fri 07/24/15 FY16* C. Chan Extract from BDM FY16 positions funding information and sent to PS HRMS department budget staging table. All campuses. BDM 60 Fri 07/24/15 FY16* HR Office Load FY16 positions funding info. from BDM for all campuses to HRMS department budget staging table for Budget office to review and approve. PS HRMS Page 4 of 12 6/22/2015 9:22 AM Budget Office PS HRMS UH Completion Date UHC UHD UHS UHV University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 61 Fri DATE 07/24/15 FY FY16* Responsibility C. Chan Activity Extract from BDM FY16 payrates data to load to staging table in HRMS for HR offices to review and approve for all campuses. Application BDM PS HRMS 62 Fri 07/24/15 FY16* HR Office Load FY16 payrates from Staging Table to PS HR Job Data for all campuses for HR to review and approve 63 Fri 07/24/15 FY16* Budget Office 64 Fri 07/24/15 FY16* HR Office 65 Fri 07/24/15 FY15 M. Busch Budget Office Start reviewing FY16 department budget info. loaded in the HRMS department budget staging table for all campuses. Human Resources review and update FY16 pay rates in Job Data Staging HR Office Table for all campuses. PS HRMS Reallocations Processed at 7:00 AM - 12:00 by noon 66 Tue 07/28/15 FY15 M. Busch Off-Cycle Payroll BF072115 & MF072115 67 Wed 07/29/15 FY15 M. Busch Absences are finalized at 12:00 for B072815 week 2 PS HRMS 68 Thu 07/30/15 FY15 M. Busch Trial Biweekly for B072815 PS HRMS 69 Fri 07/31/15 FY15 C. Chan Feed July telephone and postage charges (UH & UHS). PS GL 70 Fri 07/31/15 FY15 M. Busch Reallocations Processed at 7:00 AM - 12:00 by noon PS HRMS 71 Mon 08/03/15 FY15 Payroll Payday for M073115, MF072115 & BF072115 72 Mon 08/03/15 FY15 M. Busch Payroll Leave Accrual PS HRMS 73 Mon 08/03/15 FY15 M. Busch Biweekly Final Payroll for B072815 (Pay end date 7/28/15) PS HRMS 74 Mon 08/03/15 FY16* HR Office 75 Mon 08/03/15 FY16* HR Office/C. Chan 76 Mon 08/03/15 FY15 HR Office Load FY16 pay rates from Job Data Staging Table to PS HR Job Data for PS HRMS all campuses. (note: FY16 account code table must be loaded prior to this task) UH, UHS and UHV. ***pending decision from UH and UHV PS HRMS / BDM Load position funding information to PS HRMS from BDM for all campuses (note: FY16 account code table must be loaded prior to this task) UH, UHS and UHV *** pending decision from UH and UHV PS HRMS Send second notice of employees at risk of losing vacation to CBA/DBA/HR Directors Page 5 of 12 6/22/2015 9:22 AM UH Completion Date UHC UHD UHS UHV University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 77 Wed DATE 08/05/15 FY FY15 Responsibility M. Busch Activity Absences are finalized at 12:00 for B081115 week 1 Application PS HRMS 78 Fri 08/07/15 FY15 C. Chan PS GL EOM for July PS GL 79 Fri 08/07/15 FY15 Payroll Payday for B072815 Payroll 80 Fri 08/07/15 FY15 M. Busch Reallocations Processed at 7:00 AM - 12:00 by noon PS HRMS 81 Tue 08/11/15 FY15 M. Busch Off-Cycle Payroll MF08115 & BF081115 PS HRMS 82 Wed 08/12/15 FY15 M. Busch Absences are finalized at 12:00 for B081115 week 2 PS HRMS 83 Thu 08/13/15 FY15 M. Busch B081115 Biweekly Trial PS HRMS 84 Fri 08/14/15 85 Fri 08/14/15 FY15 M. Busch College/Division return HR Security Access Audit Report with confirmation PS HRMS of the review and/or updates (if any) to HR Security Administrator (Julie Marlowe) all campuses. PS HRMS Reallocations Processed at 7:00 AM - 12:00 by noon 86 Fri 08/14/15 FY16* Payroll Verify fiscal year Payroll tables are finalized. PS HRMS 87 Mon 08/17/15 FY15 M. Busch Payday for MF08115 & BF081115 PS HRMS 88 Mon 08/17/15 FY15 M. Busch Biweekly Final for B081115 (Pay End Date 08/11/2015, Pay Day 08/11/2015) Payroll 89 Mon 08/17/15 FY15* C. Chan Feed INFOCALL telephone charges (August Expenses) UH and UHS PS GL 90 Mon 08/17/15 FY15* S. Roland / C. Chan Post Postage charges (August Expenses) UH and UHS. 91 Mon 08/17/15 FY15* C. Chan Physical Plant (PHP) charges (August Expenses) UH and UHS. PS GL 92 Mon 08/17/15 FY15* C. Chan Change Budget reference to next fiscal year on Cost Center files to CoreStaff(?) and Postal Services PS GL FY15/16* College/Division Administrator Page 6 of 12 6/22/2015 9:22 AM PS GL UH Completion Date UHC UHD UHS UHV University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 93 Tue DATE 08/18/15 FY FY15 Responsibility M. Busch Activity Monthly Trial Payroll for M083115 Application PS GL August Payroll Liabilities allocations. Including: TRS liab., ERS liab., Payoll due from/due to campus to Sys., Payroll recievable from State at Sys, AP bank, HR bank (After B081214 HR journals posted) Cavallo (all Campuses), CoreStaff (UH,UHS) and Concur (UH, UHS and PS GL UHD)? last feed for FY2015. Hold all future feed files received in August until Sept FY2016. (Note that Budget reference must be changed to BP2016 for FY2016 feeds for Cavallo, Corestaff and Concur?) ***Further discussions are needed for Concur Fiscal Year End Processing Schedule PS HRMS 94 Tue 08/18/15 FY15 K. Livingston/C. Chan 95 Wed 08/19/15 FY15* C. Chan 96 Wed 08/19/15 FY15 M. Busch Absences are finalized at 12:00 for B082515 week 1 PS HRMS 97 Wed 08/19/15 FY15* M. Busch Monthly - FY15 Vacation Roll-Over Deadline PS HRMS 98 Thu 08/20/15 FY15 M. Busch Absences are finalized at 12:00 for M083115 PS HRMS 99 Fri 08/21/15 FY15 M. Busch Monthly Final Payroll for M083115 PS HRMS 100 Fri 08/21/15 FY15 Campus Dept Last day to Initiate ePRF Forms for FY15 Positions. All campuses. PS HRMS 101 Fri 08/21/15 FY15 M. Busch/C. Chan 102 Fri 08/21/15 FY15 M. Busch M083115 payroll journals must be FY15 Accrual Expenditures (Cash only) PS HRMS / PS GL (Hold M083115 HR journals until all August Payroll allocations posting completed) PS HRMS Generate final payroll encumbrances (Monthly only) release journals for FY2015 all campuses 103 Fri 08/21/15 FY15 M. Busch Reallocations Processed at 7:00 AM - 12:00 by noon PS HRMS 104 Fri 08/21/15 FY15 Payroll Payday for B081115 Payroll 105 Fri 08/21/15 FY15 C. Chan PS GL 106 Fri 08/21/15 FY15* C. Chan Create FY15 postage zero encumbrance transactions. (UH, SYS). Note: Verify August postage is fed prior to this job. Feed in daily. Verify transactions prior to closing after expense feed. Create FY15 telephone zero encumbrance transactions. (CLC, DTN). Note: Verify August postage is fed prior to this job. Feed in daily. Verify transactions prior to closing after expense feed. Page 7 of 12 6/22/2015 9:22 AM PS Purch process UH Completion Date UHC UHD UHS UHV University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 107 Fri DATE 08/21/15 FY FY16* Responsibility All Campuses / C. Chan Activity Finalize UCI/WCI rates for FY16 for all campuses due to Financial Systems (C. Chan) . Hou and Systems - D. Ellis; Clc - Bobby Kegresse (no UCI/WCI charges), Dtn - G. Anderson; Vic - V Walden. Load FY16 UCI/WCI (all campuses) rates to PS GL allocations for FY16. Send the new rates to Human Resources (S. Armstrong) Application ACC/Fin. Systems 108 Fri 08/21/15 FY16* C. Chan 109 Mon 08/24/15 FY15* C. Chan/K. Draper NO Accural journal generate for HR730, HR759, HR765, HR783 and HR784 for FY2015 USAS HR reimbursment. Hold process? PS GL 110 Mon 08/24/15 FY16 C. Chan Open FY2016 Accounting period 1 for AP UHC PS GL 111 Mon 08/24/15 FY15 M. Busch Off-Cycle Payroll MF082415 & BF082415 PS HRMS 112 Mon 08/24/15 FY15* M. Busch Off Cycle BF082415 & MF082415 must be FY15 Accrual Expenditures (Cash only). PS HRMS / PS GL 113 Wed 08/26/15 FY15 M. Busch Absences are finalized at 12:00 for B082515 week 2 PS HRMS 114 Wed 08/26/15 FY16 C. Chan Open FY2016 Accounting period 1 for AP UH, UHD, UHS and UHV PS GL 115 Thu 08/27/15 FY15 M. Busch Biweekly Trial Payroll for B082515 PS HRMS 116 Fri 08/28/15 FY15 M. Busch B082515 Biweekly Final Payroll Payroll 117 Fri 08/28/15 FY15* C. Chan B082515 Biweekly Final must be FY15 Accrual Expenditures (Cash only) PS GL 118 Fri 08/28/15 FY15* HR Office Last FY15 ABBR Calc Program Run PS HRMS 119 Fri 08/28/15 FY15 M. Busch Final Reallocation Process for FY2015 Period 12 PS HRMS 120 Mon 08/31/15 FY15* C. Chan Final FY2015 AP check run for all campuses AP 121 Mon 08/31/15 FY15* All Campuses Dept No vouchers create (close FY2015 Acctg Peroid 12 & FY2016 Acctg Period 1 for AP & PO at 8:00 AM) Dept 122 Mon 8/31/2015 (08:00 AM) PO Carryforward Process to create a FY16 encumbrance and BP2016 budget for unliquidated FY15 PO's.This only applies to PO's on nonproject (NA) cost centers (UH and UHS, UHD, UHC only). (UHV-if any) PS GL FY15/16* C. Chan Page 8 of 12 6/22/2015 9:22 AM Fin Systems UH Completion Date UHC UHD UHS UHV University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 123 Tue DATE 09/01/15 FY FY15* Responsibility C. Chan Activity Application Actual Closing #1 for UH, UHC, UHD, UHS and UHV. Start Daily Actual Unclose/Close for UH & UHS, UHC, UHD and UHV. Start the daily Position Budget Adjustment Posting process (BOB01) in GL for FY2015 998 UHC, UHD and UHV (position budgeting campus). 124 Tue 09/01/15 FY15* C. Chan 125 Tue 09/01/15 FY16* C. Chan First FY2016 AP check run for all campuses AP 126 Tue 09/01/15 FY15* M. Busch Generate final payroll encumbrances (Biweekly only) release journals for FY2015 all campuses PS HRMS 127 Tue 09/01/15 FY15 Payroll Payday for M083115, BF082415 and MF082415 Payroll 128 Tue 09/01/15 FY15 M. Busch Absences are finalized at 10:00 for B083115 PS HRMS 129 Tue 09/01/15 FY15 M. Busch B083115 Biweekly Final Payroll following absences. (No Trail will be avalible) Payroll 130 Wed 09/02/15 FY15* C. Chan B083115 Biweekly Final must be FY16 Accrual Expenditures (Cash only) PS GL 131 Wed 09/02/15 FY15* C. Chan Zero payroll FY15 payroll encumbrances in PS GL. (this step need to wait PS GL until after the last FY2015 Payroll Encumbrances journal was posted). Note: Includes all Salaries and Wages as well as Fringe Benefit accounts 132 Wed 09/02/15 FY15 M. Busch Absences are finalized at 12:00 for B090815 week 1 PS HRMS 133 Wed 09/02/15 FY16* S. Armstrong Roll Department Budget State Rule table from FY15 to FY16. ( note: FY16 account code table must be loaded prior to this task) PS HRMS 134 Wed 09/02/15 FY16* State Accounting 135 Fri 09/04/15 FY16 Payroll State Accounting Review and finalize FY16 Department Budget State Rule Table -- All campuses (H,S :Robert Walker; C : Bobby Kegresse; D : Theresa M; V: J. Office Nelson ) Payroll Payday for B082515 136 Fri 09/04/15 FY16* 137 Fri 09/04/15 FY16* Budget Office/Financial Systems L. Klemm 138 Fri 09/04/15 FY15/16* J. Marlowe FY16 Admin. Rate due to Financial Systems (C. Chan). (UH and UHC). 6.0% for UH same as FY15 and Admin Rate same as FY15 for UHC. Budget Office FY16 KUHA, KUHT and KUHF SJE setup due to Financial Systems (C. Chan) (UH only). SJE for Student Service Admin Charge for UHC PS GL Complete all Annual Security Review Audit in HR PS HRMS Page 9 of 12 6/22/2015 9:22 AM UH Completion Date UHC UHD UHS UHV University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 139 Fri DATE 09/04/15 FY Responsibility FY15/998* M. Busch Activity Application First FY15 998 Payroll Reallocation Process (process start after 5:00 PM). Dept/General Accounting 140 Tue 09/08/15 FY15 C. Chan PS GL EOM for August (with TRS liab , ORP liab and special Year End Payroll Accural allocations) PS GL 141 Tue 09/08/15 FY15* D. Ellis Leave Liab. Report, Terminated and Deceased report Financial Reporting 142 Tue 09/08/15 FY16 M. Busch Off-Cycle Payroll For MF090815 and BF090815 PS HRMS 143 Tue 09/08/15 FY16* HR Office First FY16 ABBR Calc Program Run (Change Run Parameter to FY16) PS HRMS 144 Tue 09/08/15 FY15* HR Office Send Report of employees that lost vacation to CBA/DBA/HR Directors 145 Wed 09/09/15 FY15 M. Busch Absences are finalized at 12:00 for B090815 week 2 146 Wed 09/09/15 147 Thu 09/10/15 FY15/998* General Accounting FY15 998 Reallocation Due to General Accounting by 5:00 PM. / Dept to Payroll Office - Do not run FY15 998 Reallocation process until 09/09/2015 - after GL EOM August) FY16 M. Busch Biweekly Trial payroll for B090815 148 Fri 09/11/15 FY15/998* M. Busch 149 Fri 09/11/15 150 Fri 09/11/15 151 Mon 09/14/15 152 Mon 09/14/15 FY16 153 Mon 09/14/15 154 Tue 09/15/15 PS HRMS (Note Dept/General Accounting PS HRMS Final FY15 998 Payroll Reallocation process - pending notifications from Pat Howard,General Accounting. General Accounting will also notify UHC, UHD and UHV. ACC / Dept FY15/998* General Acct / Dept Last FY15 998 Journals due to General Accounting by 5:00 PM (UH/UHS). to PS GL Complete Review of FY16 ABBR Calcs PS HRMS FY15/998 Special Payroll Year-End accural allocations (including TRS and ERS Liab. Allocations) PS GL M. Busch Biweekly Final for B090815 PS HRMS FY16* HR Office ERS Salary File create PS HRMS FY16 Payroll Pay Day for BF090815 and MF090815 FY16* HR Office FY15/998* K. Livingston/C. Chan Page 10 of 12 6/22/2015 9:22 AM UH Completion Date UHC UHD UHS UHV University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 155 Wed DATE 09/16/15 FY Responsibility FY15(998)/ Campus Acctg FY16 Offices/C. Chan 156 Wed 09/16/15 FY16 C. Chan Activity FY15 vouchers accruals (Campus accounting office can run query UHS_AP_VOUCHER_TO_ACCRUE and review result) and send spreadsheets to C. Chan for AP Accrual/Reversal journals uploads AP Accrual reversal in Period 1, FY16. 157 Wed 09/16/15 FY16 M. Busch Absences are finalized at 12:00 for B092215 week 1 158 Fri 09/18/15 FY16 M. Busch Absences are finalized at 12:00 for M093015 159 Fri 09/18/15 FY16 Payroll Payday for B083115 and B090815 160 Fri 09/18/15 FY16 M. Busch Monthly Trial Payroll for M093015 161 Fri 09/18/15 FY16 M. Busch Absences are finalized at 12:00 for M093015 162 Fri 09/18/15 FY15/998* C. Chan 163 Fri 09/18/15 FY15/998* C. Chan 164 Fri 09/18/15 FY16 165 Mon 09/21/15 166 Tue 167 Application PS GL PS HRMS PS/GL FY15/998 period close (UH, SYS, DTN, CLC, VIC). (include IDC (if 998 expenses exist) and Admin Charge for UH only)) (No IDC for UHD and UHC; No Admin Charge for UHC?) After all 998 IDC journals posted: Run Payroll Labor Distribution process for UH, UHC, UHD, UHV, UHS and stop BOB01 (Position Budget Adjustment Posting) process for FY2015 998 UHC, UHD and UHV. PS GL M. Busch FY16 Reallocations Processed at 7:00 AM - 12:00 by noon PS HRMS FY16 M. Busch Monthly Final for M093015 PS HRMS 09/22/15 FY16 M. Busch Off-Cycle Payroll For MF092215 and BF092215 PS HRMS Wed 09/23/15 FY16 M. Busch Absences are finalized at 12:00 for B092215 week 2 168 Wed 09/23/15 FY16* C. Chan UHD and UHC -Telephone Initial Encumbrances for FY16. PS GL 169 Thu 09/24/15 FY16 M. Busch Biweekly Trial payroll for B092215 PS HRMS Page 11 of 12 6/22/2015 9:22 AM PS GL UH Completion Date UHC UHD UHS UHV University of Houston Systems Fiscal 2015 - 2016 Year End Processing Calendar Task # DAY 170 Fri DATE 09/25/15 FY FY16* Responsibility C. Chan Activity UH and UHS - Postage Initial Encumbrances for FY16. Application PS GL 171 Mon 09/28/15 FY16 M. Busch Biweekly Final for B092215 PS HRMS 172 Wed 09/30/15 FY16 M. Busch/ C. Chan Last Payroll Journals to PS GL for Sept. PS GL 173 Wed 09/30/15 FY16 M. Busch Absences are finalized at 12:00 for B100615 week 1 174 Thu 10/01/15 FY16 Payroll Payday forM093015, BF092215 and MF092215 PS HRMS 175 Thu 10/01/15 FY16 M. Busch Payroll Leave Accrual PS HRMS 176 Mon 10/05/15 FY16 C. Chan PS GL Sept. EOM Close PS GL 177 Fri 10/23/15 FY15* D. Ellis FY15 Reseach expenditure download to Research Information Center (UH Financial Report only) 178 Mon 10/26/15 FY15* D. Ellis Component AFR's due to Financial Reporting Dept. AFR 179 Mon 10/26/15 FY15* C. Chan NO MORE Journals TO FY15. FY15 PS GL close for all campuses PS GL 180 Mon 11/02/15 FY15 S. Yurus/M. Busch AP Tax info. to Payroll for employees (Annual) AP/ Payroll Dept. 181 Fri 11/20/15 FY15* D. Ellis AFR due to Austin Financial Report Page 12 of 12 6/22/2015 9:22 AM UH Completion Date UHC UHD UHS UHV
