Executive Council Minutes
April 16, 2014
Present: Jeremy McMillen, Jeanie Hardin, Lorie Lefevers, Gary Paikowski, Regina
Organ
Absent: Giles Brown
Recorder: Shelle Cassell
Agenda Items
Coffee Shop Proposal
Jeanie Hardin shared a proposal from Hospitality Management and Culinary Arts for a studentrun coffee bar in the Bridge. In addition to providing a convenient service, the students would
receive experiential learning. The proposal outlined the products to be sold, hours of service
(coordinated with cafeteria hours), a tentative start-up budget, and an operational budget.
Members discussed the primary motive behind having a coffee bar, which is to enhance student
engagement. The Council was generally in favor of the proposal, especially if its impact on
student engagement could be defined and measured. Concerns were that this new project could
over-extend the Hospitality Management and Culinary Arts professors, and that every time the
topic of a coffee bar is raised, everyone has a different vision for what that would be. Members
indicated that they needed clarity on the desired outcomes, and more information on total costs
as well.
Action/Motion: The Council asked Jeanie Hardin to share the proposal with faculty
representatives to see if it fulfills their vision (i.e. what is wanted in a coffee bar and why) and
with appropriate Goal Teams to define measurable outcomes. Total costs will be explored for
construction (Giles Brown) and moving network cabling (Gary Paikowski). The topic will be
brought back for final action.
FLD (Local)
Jeanie Hardin shared a draft of the student complaints policy and discussed the suggestions made
by TASB. The options are to have policy that outlines one process for general and academic
complaints, or to separate the two categories of complaints and have separate processes for each.
Members agreed to omit referring the complaint to a committee as part of the process.
Action/Motion: No action at this time. When approved, members will need to ensure that all
references to the complaint process are updated to reflect the final FLD Local changes. It is
expected that the Board would consider the revisions at its June meeting with changes becoming
effective for the Fall 2014 semester.
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Website Implementation Plan
Shelle Cassell shared a brief update and timeline for the new website. After a failed search for a
web person who could build and design the site, it has been determined that we will purchase a
Content Management System. The next steps are to define the navigation paths that the site will
follow, rewrite/edit the content for each page, and finalize the ‘look’ of the pages. To guide the
navigation and content decisions, the Executive Council will establish some goals and guiding
principles for the site. A group of employee Web Advisors will be asked to help with the tasks
ahead. Research indicates that it will take approximately 3-5 months to complete the transition to
a new site.
Action/Motion: The Council will establish Goals and Guiding Principles at its next meeting.
Brand Identity Update
Shelle Cassell updated members on the Brand Identity work that is on-going. Various iterations
of the college’s logo, mascot logo, and athletic logo have been defined so that a style guide can
be written to help users select the appropriate version for their purpose. The next step will be to
select the design and style elements that will be used in all materials and products. A broadbased Branding Advisory Board has been tasked with finalizing the brand identity package.
Action/Motion: No action necessary at this time.
Student Attendance Discussion
Regina Organ mentioned that a sister college’s financial aid office was recently audited and fined
for their recordkeeping on class participation and attendance. Members informally discussed the
need to review the college’s definition of these and to ensure our process will help us remain
compliant.
Action/Motion: No action necessary.
Thursday, April 17, at 9:00 am (Meeting continued)
Present: Jeremy McMillen, Giles Brown, Jeanie Hardin, Gary Paikowski, Regina Organ
Absent: Lorie Lefevers
Guest: Debbie Smarr
Strategic Planning Goal Team Recommendations
Debbie Smarr helped Council members work through the Strategic Planning Goal Team
Recommendations for the coming year.
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Action/Motion: The Council reviewed the Access Goal Team recommendations and asked
Debbie Smarr to return the comments to the Goal Team Chairs. They will pick up review of the
Success, Engagement and Excellence Goal Team recommendations at the next meeting.
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