GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
January 17, 2006
Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Ms. Rebecca Chaffee, Mr. Dennis Colwell,
Ms. Fawn Sharp, Mr. John Warring
Members Absent:
None
Others Present:
Ms. Sandra Bielski, Ms. Marcee Britton, Dr. Ed Brewster, Ms. Shawn Dickson,
Mr. Keith Foster, Mr. Marty Kay, Ms. Lynne Lerych, Ms. Tita Mallory,
Mr. Jack Micheau, Ms. Janet Parker, Ms. Brenda Rolfe-Maloney,
Mr. Mark Reisman, Mr. Rocky Rocquin, Mr. Terry Ryan, Mr. Doug Smith,
Dr. Arlene Torgerson, Ms. Dollie VanOstrand, Ms. Denise Yochum.
Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Approval of Minutes
Ms. Carlstad asked that the November 15, 2005 minutes show the following correction: Under
agenda item III.-2, Petition – in the next to last sentence change the name Dr. Manspeaker to Dr.
Brewster. It was moved and seconded the minutes be approved with the correction. Motion
carried.
III.
Correspondence
Several newspaper articles about GHC activities were distributed. Dr. Brewster distributed a
calendar of events that included the February 10 crab feed, and the January 25 “topping party” for
the new building.
IV.
Awards and Recognition
None
V.
Board Development
Meeting with Aberdeen School Board Members – Board Chair, Mr. Colwell stated the Board
of Trustees held a retreat recently and one of the topics addressed was how to interact more
effectively with local area school districts.
He welcomed Aberdeen School District personnel and Board members and asked for discussion.
Comments included:
1.
There has been speculation that community colleges will be asked to assist high
school students prepare for the WASL. The College could offer preparation classes
at more flexible times than the high school.
2.
It is unfortunate that the Running Start program is not financially beneficial to the
high schools. Coordinating high school classes and college classes is a problem for
Running Start students.
3.
Tech Prep is similar to the Running Start program but does not have financial
implications to the high schools.
1
4.
Efforts need to focus on improving and increasing communication between K-12 and
the College.
5.
Hopefully the World Class Scholars program can be expanded so more students can
take advantage of the opportunity.
Many high school students who do not intend to pursue higher education are not
aware of skills needed for entry-level jobs.
Grays Harbor and Pacific Counties are the only counties in the state who do not have
a Regional Skills Center.
Approximately one third of high school freshman never graduate from high school.
We need to offer options for high school students in addition to Running Start, Tech
Prep, College in the High School. These students need alternatives.
2 + 2 program through WSU allows students to pursue a teaching degree at GHC.
There is a great need for bilingual teachers.
Is there a possibility the College and the high school could work together on pursuing
grants to help deal with drop out rates, GED preparation, WASL preparation, etc.?
The College is currently entering into collaboration with four of the smaller school
districts in the area regarding math/science preparation.
6.
7.
8.
9.
10.
11.
12.
13.
All participants agreed the meeting was very worthwhile.
VI.
Reports
A.
Trustees’ Report (Mr. Dennis Colwell)
1.
ACCT Legislative Summit – Dr. Brewster, Ms. Carlstad and Mr. Colwell will
attend the Legislative Summit in Washington D.C. February 2 – 5.
2.
TACTC Legislative Conference – Dr. Brewster, Ms. Carlstad, Mr. Colwell and
Mr. Warring will attend the TACTC Legislative Conference in Olympia
February 12 – 14.
B.
Student Government Report (Mr. Shawn Stanley)
Mr. Stanley reported student government planned activities for the first week of the
quarter to welcome students, including turning the TV room into a café. It was an
opportunity to meet with students and share information.
C.
Faculty Report ( Dr. Gary Murrell)
None
Classified Staff Report (Ms. Janet Parker and Ms. Dollie VanOstrand)
Ms. Parker introduced Ms. VanOstrand, newly elected president of the classified staff.
She will be representing classified staff at future board meetings. Ms. Parker reported
there have been several requests from classified staff for training funds. Ms. Joanne
Spatz was selected for the Fall Quarter Employee Award.
E.
President’s Report (Dr. Ed Brewster)
1.
Instructional Building Petition – A petition was brought before the Board at the
last meeting requesting the new instructional building be renamed the
Malik/Manspeaker Instructional Building because the 200 Building, named after
Dr. Malik, is scheduled to be demolished. At that meeting, the Board instructed
the president to gather feedback from the community and report back to the
Board. Since that time, the president has asked for discussion on the subject at
President’s Cabinet, Executive Team and Administrative Team meetings. He
2
said the majority of responses favored not renaming the building. Dr. Brewster
added that there is strong support for doing something significant to recognize
Dr. Malik. The following alternatives were suggested:
a.
Rename the next new building after Dr. Malik.
b.
Name the central area of the campus after Dr. Malik.
c.
Name a street on campus after Dr. Malik.
After further discussion Mr. Warring moved the central area of the campus be
named Joseph A. Malik Commons. Ms. Chaffee seconded the motion. Motion
carried.
G.
2.
Ilwaco Center Name – At the last Board meeting the Board asked Dr. Brewster to
poll the Friends of Grays Harbor College on the Columbia for their suggestions
for a name for our Ilwaco Center. That group met and in addition to their
suggestions, input was gathered from residents responding to an article in the
local newspaper, the Chinook Observer. The following are the suggestions:
a.
Columbia Education Center
b.
Cape Columbia Education Center
c.
Columbia River Education Center
After discussion, Mr. Warring moved the Ilwaco center be named the Grays
Harbor College Columbia Education Center. Ms. Sharp seconded the motion.
Motion carried.
3.
Legislative Agenda – The GHC Legislative Committee, Dr. Brewster and several
Board members met recently with Coastal Caucus Legislators. They discussed
legislative priorities. Mr. Colwell noted it was a good discussion and that
legislators were concerned about articulation and transfer issues.
4.
Accreditation – Dr. Brewster announced that representatives from the Northwest
Commission on College and Universities will be on campus April 27 and 28 to
conduct a five-year accreditation visit. Our report is on track and Mr. Mark
Reisman will be the liaison for the visit. Board members will be invited to attend
the exit interview.
5.
WACTC Report – Dr. Brewster reviewed highlights from the last Presidents’
meeting December 8 and 9.
6.
Other Items of Interest –
a.
Foundation Director – Dr. Brewster announced that Mr. Arnel Blancas
has been hired as Executive Director of the Foundation.
b.
Strategic Plan – The Strategic Plan process is moving forward.
Reports are due the end of this month. When completed it will be
presented to the Board.
c.
Meetings with School Districts – After discussion, the Board opted to
invite the Raymond, South Bend and Valley superintendents and
School Boards to their April meeting. The meeting will be held at the
college’s Riverview Center in Raymond.
d.
Board Policy Review – Mr. Warring suggested tabling this agenda item
until the next meeting. Other Board members agreed.
Vice President for Instruction’s Report (Ms. Denise Yochum)
None
3
G.
Vice President for Student Services Report (Dr. Arlene Torgerson)
1.
Enrollment – Dr. Torgerson reported we are eight FTE below the same time last
year. Final numbers will be available when ABE reports are finalized in
approximately one week.
H.
Vice President for Administrative Services (Mr. Keith Foster)
1.
Board Travel Analysis – At the last Board meeting members requested an
analysis of Board travel expenses. Mr. Foster distributed information that
showed budget travel expenses for fiscal years 2003-04, 2004-05 and 2005 as of
12/31/05. The discussion included the following comments:
a.
Budget allocation for board needs to be adjusted.
b.
Educational meetings for Board members are important.
c.
Should the amount of meetings and attendees be limited?
d.
Board chair should attend ACCT meetings.
e.
Hotel costs may be reduced if participants do not stay in the hotel where
the meeting takes place.
After discussion, Board members requested they receive quarterly travel expense
reports.
VII.
Executive Session
The Board entered into executive session at 8:20 p.m.
VIII.
Action Items as a Result of the Executive Session
None
IX.
Adjournment
The meeting was adjourned at 9:29 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Dennis Colwell, Chair
4
GRAYS HARBOR COLLEGE
Page 1 of 4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
February 21, 2006
Boardroom
5:30 p.m.
Members Present:
Members Absent:
Others Present:
Ms. Carol Carlstad, Ms. Rebecca Chaffee, Mr. Dennis Colwell,
Ms. Fawn Sharp
Mr. John Warring
Dr. Ed Brewster, Ms. Laurie Clary, Ms. Eileen Crea, Mr. Timothy Crea,
Mr. Keith Foster, Ms. Darleen Livingston, Mr. Terry Ryan, Mr. Shawn Stanley,
Mr. Tyler Thompson, Dr. Arlene Torgerson, Ms. Sandy Zelasko
Vice Chair, Ms. Chaffee, conducted the meeting.
I.
Roll Call
Roll was called and all members were present except for Mr. Warring.
II.
Approval of Minutes
It was moved and seconded the January 17, 2006 minutes be approved. Motion carried.
III.
Correspondence
Several newspaper articles about GHC activities and a calendar of events were distributed.
IV.
Awards and Recognition
Dr. Brewster introduced GHC’s All Washington Academic Team members, Mr. Timothy Crea and Ms.
Darleen Livingston. They will be recognized along with other Washington community and technical
college representatives March 2 at South Puget Sound Community College.
V.
Board Development
1.
Board Policies – Dr. Brewster recommended dividing current Board policies into two categories,
Board Policies and Operational Policies. Both would need Board approval to implement. He
recommended the following changes:
a.
Eliminate original BP 101, The Legal Authority of the Board of Trustees and its
Operating Principles, and replace with BP 101, Board-Faculty Relations.
b.
Change AP 101.1, Procedure for the Approval of Board Policies, Operational
Policies and Administrative Procedures, to an operational administrative
procedure.
c.
Renumber BP 104, Meetings of the Board of Trustees, to BP 102.
d.
Renumber BP 108, Ethical Standards and Conflicts of Interest, to BP 103.
e.
Renumber BP 109, Code of Ethics for the Board of Trustees, to BP 104.
f.
Update BP 105, Executive Administrator for the Board.
g.
Adopt new BP 106, Vision, Mission, Values, Desired Student Abilities
h.
Move BP 107, Fund Raising in the Name of Grays Harbor College to the
operational policy section.
i.
Move BP 208, Public Records Policy, to the Operational Policy section.
Ms. Carlstad moved the Board adopt the changes as presented. Ms. Sharp seconded the motion.
Motion carried. All changes are effective 2/21/06.
2.
Discussion with Aberdeen School Board Follow-Up – Dr. Brewster asked for a discussion
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GRAYS HARBOR COLLEGE
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regarding last month’s meeting with Aberdeen School Board members and Aberdeen School
Superintendent. Highlights of the discussion were included in Board packets. Ms. Carlstad asked
why Grays Harbor and Pacific Counties are the only regions in the state that do not have a
Regional Skills Center. Dr. Brewster responded that they are Centers aimed at helping high
school students in the vocational/technical field secure employment. The Aberdeen School
Superintendent suggested it would be preferable to house it at the College. The closest Skills
Center is in Olympia. Board members expressed interest in visiting the Center. Dr. Brewster
noted that the Governor has proposed to the Legislature a Running Start program for the trades
which would be tied to apprenticeships. Ms. Sharp asked that a letter be sent to the Aberdeen
School Board addressing issues discussed that can be implemented now and ones that can be
addressed in the future.
Board members expressed interest in cooperating with local school districts to find a way to assist
students who have completed all requirements to graduate from high school except for passing
the WASL.
VI.
Reports
A.
Trustees’ Report (Mr. Dennis Colwell)
1.
ACCT Legislative Summit – Ms. Carlstad, Mr. Colwell and Dr. Brewster attended the
ACCT Legislative Summit in Washington, D.C. There was focus on the aspects of the
President’s budget:
a.
No increase in Pell grants
b.
Cut Perkins funding
c.
Reduce Workforce Investment Act
d.
Eliminate TRIO
e.
No increase in funding for Title III
2.
TACTC Legislative Conference – Dr. Brewster and Mr. Colwell attended the TACTC
Legislative Conference in Olympia. They reported that one of the bills before the
Legislature is a pilot program that would provide funding for a two-year college
education to a selected group of people. It would include support beyond financial aid.
There is legislative support that all students in the State will have K-14 education
provided by the year 2012.
B.
Student Government Report (Mr. Shawn Stanley)
Mr. Stanley reported students celebrated Valentine’s Day by turning the TV room into a café. Dr.
Brewster introduced Mr. Tyler Thompson, ASGHC senator. Mr. Stanley reported student
government is in the process of revising their by-laws.
C.
Faculty Report ( Dr. Gary Murrell)
None
Classified Staff Report (Ms. Dollie VanOstrand
None
E.
President’s Report (Dr. Ed Brewster)
1.
Strategic Planning – The College’s vision, mission statement, values, desired student
abilities, and strategic directions were included in Board packets. The Strategic Planning
Committee tied specific goals to each direction. They will be prioritized and tied to the
budget. Progress on the Strategic Plan will be brought to the Board at their April and
May meetings and offered for approval at the June meeting. Dr. Brewster noted it is
important for the Board to adopt the direction and goals for the next two years. Ms.
Carlstad moved the Board adopt the vision statement, mission statement, values, desired
student abilities and strategic directions, as presented. Ms. Sharp seconded the motion.
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Motion carried.
2.
WACTC Report – Dr. Brewster presented highlights from the last presidents’ meeting.
He noted he had the opportunity to meet with Representatives Buck and Eickmeyer and
Senator Sheldon.
3.
Other Items of Interest a.
A draft of our accreditation report has been sent to faculty and staff for review and
input. Our accreditation visit will be April 27 and 28. The report is due at the
Commission on College’s Office March 15.
F.
Vice President for Instruction’s Report (Ms. Laurie Clary)
1.
Sabbatical Request for 2006-2007 – Ms. Clary reported the Sabbatical Committee met
and is recommending the Board grant Ms. Trish Dutro a sabbatical during Winter and
Spring Quarters, 2006 – 2007. Her request will enhance her awareness and knowledge in
working with diverse student populations. Mr. Colwell moved the Board approve Ms.
Dutro’s request for sabbatical leave winter and spring quarters, 2006-2007. Ms. Carlstad
seconded the motion. Motion carried.
G.
Vice President for Student Services Report (Dr. Arlene Torgerson)
1.
Privacy of Student Information – Dr. Torgerson reported that the Family Educational
Rights and Privacy Act (FERPA) requires that institutions publicize what information
they share about students. The College’s Student Services Council met and reviewed the
current criteria. Dr. Torgerson presented the changes to the listing of information the
College may disclose regarding students.
2.
H.
Enrollment – Dr. Torgerson stated that we are 28 FTE ahead of where we were this time
last year and 86 FTE short of our quarterly goal of 1601.
Vice President for Administrative Services (Mr. Keith Foster)
1.
Quarterly Budget Status Report – Mr. Foster reviewed and answered questions from the
Board regarding the following information that was included in Board packets:
a.
Three year comparison by Object of Expenditure
b.
Three year comparison by Program
c.
Associated Students Fund Update
d.
Grant Analysis
e.
Tuition Collection Update
2.
Capital Budget Update – Mr. Foster reported the following:
a.
We are in the process of ordering furniture and equipment for the new
instructional building.
b.
May, 2006 is the scheduled completion date for the GHC Columbia Education
Center in Ilwaco.
c.
The pre-design phase for the vocational building has been completed. The
design process will begin this Spring. The bid opening will be in September,
2006.
Mr. Foster stated at the March, 2006 meeting he will present a resolution that would start
the process of annexing the portion of the College’s property that currently resides in the
county - to the city of Aberdeen. Once this process is completed with the city, this will
allow all of GHC property to be within the same jurisdiction, and make for a much
smoother process of applying for building permits related to the Voc-Tech building.
VII.
Executive Session
The Board entered into executive session at 7:28 p.m.
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GRAYS HARBOR COLLEGE
VIII.
Page 4 of 4
Action Items as a Result of the Executive Session
None
IX.
Adjournment
The meeting was adjourned at 8:00 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Dennis Colwell, Chair
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11/19/2008
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
February 21, 2006
Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Ms. Rebecca Chaffee, Mr. Dennis Colwell,
Ms. Fawn Sharp
Members Absent:
Mr. John Warring
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Ms. Eileen Crea, Mr. Timothy Crea,
Mr. Keith Foster, Ms. Darleen Livingston, Mr. Terry Ryan, Mr. Shawn Stanley,
Mr. Tyler Thompson, Dr. Arlene Torgerson, Ms. Sandy Zelasko
Vice Chair, Ms. Chaffee, conducted the meeting.
I.
Roll Call
Roll was called and all members were present except for Mr. Warring.
II.
Approval of Minutes
It was moved and seconded the January 17, 2006 minutes be approved. Motion carried.
III.
Correspondence
Several newspaper articles about GHC activities and a calendar of events were distributed.
IV.
Awards and Recognition
Dr. Brewster introduced GHC’s All Washington Academic Team members, Mr. Timothy Crea
and Ms. Darleen Livingston. They will be recognized along with other Washington community
and technical college representatives March 2 at South Puget Sound Community College.
V.
Board Development
1.
Board Policies – Dr. Brewster recommended dividing current Board policies into two
categories, Board Policies and Operational Policies. Both would need Board approval to
implement. He recommended the following changes:
a.
Eliminate original BP 101, The Legal Authority of the Board of Trustees and its
Operating Principles, and replace with BP 101, Board-Faculty Relations.
b.
Change AP 101.1, Procedure for the Approval of Board Policies, Operational
Policies and Administrative Procedures, to an operational administrative
procedure.
c.
Renumber BP 104, Meetings of the Board of Trustees, to BP 102.
d.
Renumber BP 108, Ethical Standards and Conflicts of Interest, to BP 103.
e.
Renumber BP 109, Code of Ethics for the Board of Trustees, to BP 104.
f.
Update BP 105, Executive Administrator for the Board.
g.
Adopt new BP 106, Vision, Mission, Values, Desired Student Abilities
h.
Move BP 107, Fund Raising in the Name of Grays Harbor College to the
operational policy section.
i.
Move BP 208, Public Records Policy, to the Operational Policy section.
1
Ms. Carlstad moved the Board adopt the changes as presented. Ms. Sharp seconded the
motion. Motion carried. All changes are effective 2/21/06.
2.
Discussion with Aberdeen School Board Follow-Up – Dr. Brewster asked for a
discussion regarding last month’s meeting with Aberdeen School Board members and
Aberdeen School Superintendent. Highlights of the discussion were included in Board
packets. Ms. Carlstad asked why Grays Harbor and Pacific Counties are the only regions
in the state that do not have a Regional Skills Center. Dr. Brewster responded that they
are Centers aimed at helping high school students in the vocational/technical field secure
employment. The Aberdeen School Superintendent suggested it would be preferable to
house it at the College. The closest Skills Center is in Olympia. Board members
expressed interest in visiting the Center. Dr. Brewster noted that the Governor has
proposed to the Legislature a Running Start program for the trades which would be tied
to apprenticeships. Ms. Sharp asked that a letter be sent to the Aberdeen School Board
addressing issues discussed that can be implemented now and ones that can be addressed
in the future.
Board members expressed interest in cooperating with local school districts to find a way
to assist students who have completed all requirements to graduate from high school
except for passing the WASL.
VI.
Reports
A.
Trustees’ Report (Mr. Dennis Colwell)
1.
ACCT Legislative Summit – Ms. Carlstad, Mr. Colwell and Dr. Brewster
attended the ACCT Legislative Summit in Washington, D.C. There was focus on
the aspects of the President’s budget:
a.
No increase in Pell grants
b.
Cut Perkins funding
c.
Reduce Workforce Investment Act
d.
Eliminate TRIO
e.
No increase in funding for Title III
2.
TACTC Legislative Conference – Dr. Brewster and Mr. Colwell attended the
TACTC Legislative Conference in Olympia. They reported that one of the bills
before the Legislature is a pilot program that would provide funding for a twoyear college education to a selected group of people. It would include support
beyond financial aid. There is legislative support that all students in the State
will have K-14 education provided by the year 2012.
B.
Student Government Report (Mr. Shawn Stanley)
Mr. Stanley reported students celebrated Valentine’s Day by turning the TV room into a
café. Dr. Brewster introduced Mr. Tyler Thompson, ASGHC senator. Mr. Stanley
reported student government is in the process of revising their by-laws.
C.
Faculty Report ( Dr. Gary Murrell)
None
Classified Staff Report (Ms. Dollie VanOstrand
None
2
E.
President’s Report (Dr. Ed Brewster)
1.
Strategic Planning – The College’s vision, mission statement, values, desired
student abilities, and strategic directions were included in Board packets. The
Strategic Planning Committee tied specific goals to each direction. They will be
prioritized and tied to the budget. Progress on the Strategic Plan will be brought
to the Board at their April and May meetings and offered for approval at the June
meeting. Dr. Brewster noted it is important for the Board to adopt the direction
and goals for the next two years. Ms. Carlstad moved the Board adopt the vision
statement, mission statement, values, desired student abilities and strategic
directions, as presented. Ms. Sharp seconded the motion. Motion carried.
2.
WACTC Report – Dr. Brewster presented highlights from the last presidents’
meeting. He noted he had the opportunity to meet with Representatives Buck
and Eickmeyer and Senator Sheldon.
3.
Other Items of Interest a.
A draft of our accreditation report has been sent to faculty and staff for
review and input. Our accreditation visit will be April 27 and 28. The
report is due at the Commission on College’s Office March 15.
F.
Vice President for Instruction’s Report (Ms. Laurie Clary)
1.
Sabbatical Request for 2006-2007 – Ms. Clary reported the Sabbatical
Committee met and is recommending the Board grant Ms. Trish Dutro a
sabbatical during Winter and Spring Quarters, 2006 – 2007. Her request will
enhance her awareness and knowledge in working with diverse student
populations. Mr. Colwell moved the Board approve Ms. Dutro’s request for
sabbatical leave winter and spring quarters, 2006-2007. Ms. Carlstad seconded
the motion. Motion carried.
G.
Vice President for Student Services Report (Dr. Arlene Torgerson)
1.
Privacy of Student Information – Dr. Torgerson reported that the Family
Educational Rights and Privacy Act (FERPA) requires that institutions publicize
what information they share about students. The College’s Student Services
Council met and reviewed the current criteria. Dr. Torgerson presented the
changes to the listing of information the College may disclose regarding students.
2.
H.
Enrollment – Dr. Torgerson stated that we are 28 FTE ahead of where we were
this time last year and 86 FTE short of our quarterly goal of 1601.
Vice President for Administrative Services (Mr. Keith Foster)
1.
Quarterly Budget Status Report – Mr. Foster reviewed and answered questions
from the Board regarding the following information that was included in Board
packets:
a.
Three year comparison by Object of Expenditure
b.
Three year comparison by Program
c.
Associated Students Fund Update
d.
Grant Analysis
e.
Tuition Collection Update
2.
Capital Budget Update – Mr. Foster reported the following:
a.
We are in the process of ordering furniture and equipment for the new
instructional building.
3
b.
c.
May, 2006 is the scheduled completion date for the GHC Columbia
Education Center in Ilwaco.
The pre-design phase for the vocational building has been completed.
The design process will begin this Spring. The bid opening will be in
September, 2006.
Mr. Foster stated at the March, 2006 meeting he will present a resolution that
would start the process of annexing the portion of the College’s property that
currently resides in the county - to the city of Aberdeen. Once this process is
completed with the city, this will allow all of GHC property to be within the
same jurisdiction, and make for a much smoother process of applying for
building permits related to the Voc-Tech building.
VII.
Executive Session
The Board entered into executive session at 7:28 p.m.
VIII.
Action Items as a Result of the Executive Session
None
IX.
Adjournment
The meeting was adjourned at 8:00 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Dennis Colwell, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
May 16, 2006
Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Mr. Dennis Colwell, Ms. Fawn Sharp,
Mr. John Warring
Members Absent:
Ms. Rebecca Chaffee
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Mr. Keith Foster, Ms. Debbie Reynvaan,
Mr. Terry Ryan, Mr. Shawn Stanley, Dr. Arlene Torgerson, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Approval of Minutes
It was moved and seconded the April 18, 2006 minutes be approved. Motion carried.
III.
Correspondence
Several newspaper articles about GHC activities and a calendar of events were included in Board
packets received prior to the meeting.
IV.
Awards and Recognition
None
V.
Board Development
None
VI.
Reports
A.
Trustees’ Report (Mr. Dennis Colwell)
1.
ACCT Conference – October 10 – 14, 2006 – This item will be tabled until the
June Board meeting.
B.
Student Government Report (Mr. Shawn Stanley)
1.
Mr. Stanley reported student elections have been held.
2.
ASGHC contributed $100,000 toward the matching funds for the new child care
center on campus.
3.
Project MAYhem will be fun-filled day for students May 19. Proceeds will go to
the student scholarship fund. Dr. Torgerson noted that this is Mr. Stanley’s last
Board meeting and acknowledged his contributions to student government this
year.
C.
Faculty Report ( Dr. Gary Murrell)
None
D.
Classified Staff Report (Ms. Dollie VanOstrand)
None
1
E.
President’s Report (Dr. Ed Brewster)
1.
WACTC Highlights – Highlights from the recent Presidents’ meeting were
included in Board packets.
2.
Accreditation Visit – Dr. Brewster reported, as a result of the recent accreditation
visit, the College received two commendations, one in the area of Student
Services and one in Facilities Master Planning. No recommendations were
received. The evaluators’ report will be forwarded to the Commission on
Colleges for their review and approval.
3.
Other Items of Interest a.
Institutional Effectiveness Report – Copies of the report had been
forwarded to Board members prior to the meeting. Ms. Reynvaan was in
attendance to answer questions and lead the review of the document.
Ms. Reynvaan noted some highlights including:
1) Decline in worker retraining students has been offset by increase in
distance education.
2) According to student perception, we are not meeting our diversity and
ethics objectives as well as expected.
3) Faculty revised curriculum to include more emphasis on diversity.
4) Dramatic increase in amount of part-time degree seeking students who
made significant progress.
5) Enrollment is down in Pacific County.
b.
Malik Commons – A committee has been formed to develop a plan for
the Malik Commons area. They will next meet with the architect. When
the plan is completed, it will be brought to be Board for approval.
c.
Math/Science Capital Project – We have received word from the State
Board that our science/math building capital project is being included in
the State Board’s request to the Legislature. If approved, we will receive
pre-design funds in 2007-09. The building would be constructed in
2011-13.
d.
Tort Claim – A student who suffered an injury at our Ilwaco Center has
filed a tort claim against the College.
e.
Skills Center – Ms. Chaffee asked previously about investigating the
possibility of the Skills Center in Olympia placing a satellite facility in
either Grays Harbor or Pacific County. Dr. Brewster noted it would need
to be a collaborative effort between the communities, school districts and
the College. A feasibility study would be required. It was suggested this
be a board retreat topic.
f.
Running Start – The Raymond School Board adopted a resolution
endorsing the Running Start program.
g.
Board Retreat – Dr. Brewster asked if there was interest in holding a
Board Retreat similar to the one held last Fall. Possible dates will be
discussed at the next Board meeting. Mr. Warring offered to host a BBQ
at his home this summer. He will contact Ms. Zelasko with possible
dates.
2
F. Vice President for Instruction’s Report (Ms. Laurie Clary)
Ms. Clary reported three faculty members are out of the normal tenure sequence. Their
progress will be discussed in executive session.
G. Vice President for Student Services Report (Dr. Arlene Torgerson)
1. Enrollment - Dr. Torgerson reported the following information regarding
enrollment:
a.
We are four FTE ahead of our annualized target.
b.
We will not have a final figure until the end of the year.
c.
It appears we will receive an additional 15 FTE.
d.
We will face a cut in worker re-training totaling approximately $200,000.
e.
If we see a surge in worker re-training students we can apply for emergency
funding.
H.
Vice President for Administrative Services (Mr. Keith Foster)
1.
Budget Status as of 3/31/06 – Mr. Foster answered questions regarding the
Budget Status Report as of 3/31/06 and the 2006-07 budget process update. Both
documents had been reviewed by Board members prior to the meeting. Dr.
Brewster reminded the Board that there will be a 5% tuition increase and each
college has to determine whether or not they choose to keep a percentage as a
holdback. Dr. Torgerson noted federal guidelines apply and the funds can only be
used for tuition waivers for needy students. Those students are eligible for
grants. After discussion, it was moved and seconded to not hold funds back from
the 5% tuition increase. Motion carried.
2.
Annexation of GHC land into the City – At the Aberdeen City Council meeting
May 10th, they passed an annexation ordinance to change jurisdiction of land on
campus from the county to the city. It has been re-zoned from residential to
institutional.
3.
Lake Swano Dam Repair – We have received $200,000 from the State Board for
emergency repairs to Lake Swano Dam. Repairs should be completed by
October, 2006.
4.
Policy Changes – Mr. Foster reviewed changes to Board Policy 502 –
Automobiles and Travel. Changes include:
a.
Change Board Policy 502 to Operational Policy 502.
b.
Change title from Automobiles and Travel to Travel. Change the
accompanying Administrative Procedure 502.01 from Travel and
Automobile to Travel Guidelines.
It was moved and seconded BP 502 to changed to Operational Policy 502 and
include the above noted changes. Motion carried.
VII.
Executive Session
The Board entered into executive session at 6:55 p.m. for approximately thirty minutes.
3
VIII.
Action Items as a Result of the Executive Session
None
IX.
Adjournment
The meeting was adjourned at 6:50 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Dennis Colwell, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
June 20, 2006
Boardroom
5:30 p.m.
Members Present:
Ms. Rebecca Chaffee Mr. Dennis Colwell, Mr. John Warring
Members Absent:
Ms. Carol Carlstad, Ms. Fawn Sharp
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Mr. Keith Foster, Mr. Terry Ryan,
Ms. Cara Beth Stevenson, Dr. Arlene Torgerson, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present except for Ms. Sharp.
II.
Approval of Minutes
It was moved and seconded the May 16 minutes be approved. Motion carried.
III.
Correspondence
Several newspaper articles about GHC activities and a calendar of events were included in Board
packets received prior to the meeting.
IV.
Awards and Recognition
None
V.
Executive Session
The Board entered into executive session at 5:45 p.m. for approximately fifteen minutes. The
regular meeting was reconvened at 6:05 p.m.
VI.
Action Items as a Result of the Executive Session
Mr. Warring moved the Board grant tenure to Ms. Brenda Rolfe-Maloney. Ms. Chaffee seconded
the motion. Motion carried.
Ms. Chaffee moved to rehire Mr. Randy Lehr and Ms. Deborah Sturgill. Mr. Warring seconded
the motion. Motion carried.
VII.
Reports
A.
B.
Trustees’ Report (Mr. Dennis Colwell)
1.
ACCT Conference – October 10 – 14, 2006 – Board members planning on
attending the conference were asked to contact Ms. Zelasko as soon as possible
in order for her to make the necessary arrangements.
2.
Board Elections – Mr. Warring moved the Board elect Ms. Chaffee as Board
Chair for the upcoming year. Mr. Colwell seconded the motion. Motion carried.
3.
Board Retreat – Dr. Brewster asked Board members if they were interested in
holding a Board retreat. After discussion, they opted to plan a retreat this Fall.
Student Government Report (Mr. Shawn Stanley)
None
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C.
Faculty Report ( Dr. Gary Murrell)
None
D.
Classified Staff Report (Ms. Cara Beth Stevenson)
Ms. Stevenson reported on the following:
1.
Classified staff has formed a Labor/Management Communication Committee in
accordance with the Collective Bargaining Agreement between the College and
WPEA. Contract negotiations for the next Collective Bargaining Agreement will
be held the weeks of July 17 – 21 and August 7 – 11.
2.
E.
Seventeen classified staff from GHC attended the STTACC Regional Conference
recently at Centralia College. The Staff Development Committee is also sending
approximately twenty staff members to the STTACC Summer Conference in
August hosted by Bellevue Community College.
President’s Report (Dr. Ed Brewster)
1.
Accreditation Report – Dr. Brewster reported the official accreditation report has
been mailed to the Northwest Commission on Colleges and Universities to be
considered at their July meeting.
2.
WACTC Report – Items of interest discussed at the last Community and
Technical College presidents’ meeting were included in Board packets.
3.
Totem Pole – Members of the Native American Students Association of GHC
and the Human Services Student Association are proposing a thirty to forty foot
totem pole be erected on campus. They estimate the cost to be $35,000 paid for
as follows:
a.
NASA and HSSA would raise $5,000
b.
ASGHC contribution
10,000
c.
Quinault Tribe
10,000
d.
GHC Foundation
10,000
Dr. Brewster asked for input from the Board regarding the project. Comments
included:
a.
Is this project supported by the Quinault Tribe?
b.
Will a local Native American artist carve the pole?
c.
Where would it be located?
Dr. Brewster stated that local artist Mr. Randy Capoeman would be
commissioned to carve the pole and the location would be determined at a later
date. It was suggested that before endorsing the project the Board discuss the
matter with Board member Ms. Sharp who was not in attendance.
4.
Malik Commons – Dr. Brewster presented the plans for the Malik Commons
which will be located between the HUB and the new building. The major focal
point will be a circle approximately fifty to sixty feet with a tree in the center. It
will be completed by Winter Quarter, 2007 in conjunction with the opening of
the new instructional building.
5.
High Demand Commercial Truck Driving – We will be submitting a grant
application to the State Board for high demand enrollment funding to re-start our
CDL program. This is the result of local employers informing us there is
2
currently a need for 120 drivers in our area and labor statistics show a statewide
need. The requirement for the proposal is that the program must be part of a one
year certificate. We are linking the CDL program with one quarter of diesel
mechanics and one quarter of academic instruction in English, math and human
relations.
6.
General Information
a.
JSP Project with Ocean Spray – We have applied for $250,000 of
funding from the state for contract training with Ocean Spray
Cranberry who is developing a new product. We will be offering the
soft skills aspect of the training.
b.
Columbia Education Center – The grand opening ceremony for our
new facility in Ilwaco will be August 24th from 1:00 p.m. to 5:00 p.m.
F.
Vice President for Student Services Report (Dr. Arlene Torgerson)
1.
Enrollment – Dr. Torgerson reported we have met our annualized enrollment
target for this year and are 13 FTE shy of meeting a 100% allocation for two
years. Currently, summer quarter enrollment is down from last year.
G.
Vice President for Administrative Services (Mr. Keith Foster)
1.
Operating Budget 2006-2007
The College’s 2006-07 financial budgets were included in board packets and
presented for approval. Mr. Foster reviewed the various budgets with the Board
and noted the following:
a.
All employees received COLA funding. Classified staff and faculty
COLA’s become effective July 1st, and exempt staff and nonrepresented classified personnel will receive a COLA September 1st.
b.
$7,200.00 was received for faculty increments.
c.
An allocation of $25,000 was received at the end of FY 06 for M & O
funds, and $329,101 in new M & O funds for FY 07 for the
Manspeaker Instructional Building, the Bishop Center, and the
Columbia Education Center in Ilwaco.
Mr. Foster noted that the budget is tied to the Strategic Plan. Dr. Brewster added
that he intends to report at each Board meeting progress being made on each
strategy.
After discussion, Mr. Warring moved the Board adopt Resolution No. 8-06,
Resolution of the Board of Trustees of Grays Harbor College Adopting the
Budgets for the Fiscal year 2006-2007. Ms. Chaffee seconded the motion.
Motion carried.
Mr. Warring moved the Board authorize salary increases of 1.6% for employees
and carry over vacation balances through the end of July, 2006. Ms. Chaffee
seconded the motion. Motion carried.
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VIII.
Executive Session
The Board entered into executive session at 7:40 p.m. for approximately one and one half hours.
IX.
Action Items as a Result of the Executive Session
It was moved and seconded the Board authorize the same salary increase for the president as
other exempt staff will receive effective September 1, 2006 as authorized by the Legislature.
X.
Adjournment
The meeting was reconvened at 9:01 p.m. and adjourned at 9:05 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Dennis Colwell, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
September 19, 2006
Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Ms. Rebecca Chaffee Mr. Dennis Colwell, Ms. Fawn Sharp,
Mr. John Warring
Members Absent:
None
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Mr. Keith Foster, Mr. Dave Halverstadt,
Ms. Cindy Jasper, Mr. Dierk Meierebachtol, Mr. David Stolier,
Dr. Arlene Torgerson, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Approval of Minutes
It was moved and seconded the June 20, 2006 minutes be approved. Motion carried.
III.
Correspondence
Several newspaper articles regarding GHC activities, this year’s Student Services Annual Report,
and the college’s Strategic Plan were included in Board packets received prior to the meeting.
IV.
Awards and Recognition
New faculty and staff joined the Board for dinner prior to the meeting.
V. Reports
A.
Trustees’ Report (Ms. Rebecca Chaffee)
1.
TACTC Fall Conference – Mr. Warring reported on the Fall TACTC conference.
Highlights included:
a.
Budget request for the system was reviewed.
b.
A session on media communication, including mock interviews with
the press, was presented.
c.
Lengthy discussion regarding controversial public opinion poll
colleges participated in last year. Some participants felt people
surveyed were not a true representation of the population.
d.
State Board is working on developing parameters for measuring
colleges’ successes.
Ms. Chaffee noted she attended a TACTC Legislative meeting that focused on
system directions.
2.
ACCT Conference – Dr. Brewster, Ms. Carlstad, Mr. Colwell, Mr. Warring, and
Ms. Zelasko will attend the ACCT conference in October.
3.
Board Retreat – Ms. Cindy Hough from the State Board Office will facilitate a
Board retreat November 8th. Ms. Sharp suggested holding the retreat at the
Quinault Beach Resort. The focus of the retreat will be discussing the function
and purpose of the board, the Strategic Plan and items of interest from the ACCT
meeting.
1
4.
October Board Meeting – After discussion it was decided to cancel the October
Board meeting. Ms. Zelasko will notify the Code Reviser’s Office.
5.
Board Holiday Party – It was decided to hold this year’s Board holiday party on
Tuesday, December 19th. Ms. Zelasko will make the arrangements.
B.
Student Government Report (Mr. Farrukh Memon)
None
C.
Faculty Report ( Dr. Gary Murrell)
None
D.
Classified Staff Report (Ms. Cindy Jasper)
Ms. Jasper reported the Staff Development Committee funded fourteen classified
employees attendance at the state-wide technical and community colleges staff
development conference at Bellevue Community College in August. She noted the Staff
Development Committee has received three training requests from staff for the upcoming
year.
E.
President’s Report (Dr. Ed Brewster)
1.
Strategic Planning – Copies of GHC’s Strategic Plan 2006-2009 were included in
Board packets received prior to the meeting. E-Team members are responsible
for the plan strategies that relate to their particular areas. Beginning with the
November Board meeting, progress reports on the Strategic Plan will include
progress on individual strategies. Dr. Brewster distributed a draft of dashboard
indicators designed to measure the overall health of the college. Dr. Brewster
asked Board members for input regarding the type of information they would like
to see in the future. Board members indicated they would like the following:
a.
Financial information presented in spreadsheet form showing
comparisons to previous years.
b.
Breakout of performance indicators incorporated into institutional
effectiveness report
c.
Progress on strategic plan and the indicators.
d.
One year plan that shows progress.
2.
WPEA Contract – Mr. Halverstadt reviewed “tentative” WPEA contract
compensation changes. Mr. Warring asked how GHC salaries relate to the
prevailing wage. Mr. Halverstadt responded that employees in job classifications
more than 25% behind the prevailing rate for their job classification in the private
sector will receive salary increases to bring their salaries up to 25% of the
prevailing wage. We have staff in seven job classes that will be affected. He
noted that salary adjustments for prevailing wages are in addition to the COLAs.
3.
Items of Interest
a.
Craig Wellington Memorial – Mr. Craig Wellington, retired dean of
student services and music instructor at GHC died recently. A
scholarship fund in his name has been established through the GHC
Foundation. Several people from the college and the community have
suggested additional ways the college could honor him. After
discussion, it was decided to form a committee and ask them to bring
back suggestions to be presented to the Board at the next meeting.
2
b.
Commercial Truck Driving – The College applied for high demand
funding to offer a commercial truck driving program. We did not
receive ongoing funding but will offer two quarters of CDL classes and
a third quarter of related instruction. We intend to apply again next
year for the high demand funding which will be a one-year program
and students in the program will be eligible for financial aid.
c.
Candidate Forum – The college will host a political forum September
29th from 1:00 to 3:00 p.m. Coastal Caucus representatives, senators
and their opponents are invited.
d.
WSU Teaching Education Program – After this cohort is completed,
WSU will no longer continue their teacher education program at GHC.
WSU Vancouver or Central Washington University may be interested
in working with us to continue the program. WSU will continue to
offer distance degrees to our students. Future meetings with local
school districts will be a topic at the Board retreat in November.
F.
Vice President for Instruction (Ms. Laurie Clary)
1.
New Faculty and Instructional Staff – Biographies of new faculty and
instructional staff were included in Board packets.
G.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Enrollment – Dr. Torgerson reported Summer FTE ended at 525, the highest ever
for GHC and 14 higher than last year. Fall enrollment appears to be even with
last year at this time.
2.
Student Services Annual Report – This year’s Student Services Annual Report
was included in Board packets received prior to the meeting. Mr. Warring said
he would like to see the data that was included in the report and the student
services survey. He also asked about space issues for disability services. Dr.
Torgerson responded space issues should be resolved when the new building is
completed. She also noted that Disability Services has received additional
clerical support. Ms. Chaffee said she would like to see marketing goals and
targets. Board members thanked Dr. Torgerson for the excellent report.
H. Vice President for Administrative Services (Mr. Keith Foster)
1.
Budget – Mr. Foster distributed an update to the budget report reviewed by the
Board at their June meeting. It contained information requested at that meeting.
2.
Capital Project Update – Mr. Foster reviewed the status of the following projects:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Manspeaker Instructional Building
Ilwaco Columbia Education Center
Vocational Building Renovation
Bishop Center Roof
Whiteside Building
Heavy Equipment Roof
Swano Dam Issues
Entry Road Paving
Child Care Center
Science and Math Building
3
VIII.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving
and evaluating complaints against or reviewing the qualifications of an applicant for
public employment or reviewing the performance of a public employee; consultation with
legal counsel regarding agency enforcement actions, or actual or potential agency
litigation; considering the sale or acquisition of real estate; and/or reviewing professional
negotiations.
The Board entered into executive session at 8:20 p.m. and reconvened at 8:56 p.m.
IX.
Action Items as a Result of the Executive Session
Mr. Colwell moved the Board extend Dr. Brewster’s contract one year (July 1, 2006 through June
30, 2007 subject to approval of language of paragraph V. by the Attorney General’s Office. Ms.
Carlstad seconded the motion. Motion carried.
X.
Adjournment
The meeting was adjourned at 8:59 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Rebecca Chaffee, Chair
4