GRAYS HARBOR COLLEGE Aberdeen, Washington Regular Meeting of the Board of Trustees September 16, 2014 Members Present: Mr. Art Blauvelt, Ms. Rebecca Chaffee, Ms. Denise Portmann, Mr. Randy Rust, Ms. Fawn Sharp Members Absent: None Others Present: Ms. Kristy Anderson, Mr. Tom Angier, Dr. Ed Brewster, Ms. Laurie Clary, Ms. Jane Goldberg, Mr. Forrest Gonzalez, Mr. Darin Jones, Ms. Sandy Lloyd, Ms. Barbara McCullough, Mr. Keith Penner, Ms. Diane Smith, Mr. JEB Thornton, Mr. Aaron Tuttle, Ms. Gail Winkelman, Ms. Sandy Zelasko 1. Call to Order Chair Ms. Chaffee called the meeting to order. 2. Agenda Changes The Board agreed to move agenda items 6 b and c, Classified Staff and Student Government reports to follow agenda item 4, Public Comments. 3. Approval of Minutes It was moved and seconded to approve the minutes from the June 17, 2014 meeting. Motion carried. 4. Public Comments None 5. Board Development (Ms. Laurie Clary) a. Accreditation Update – Included in the Board backup materials was a summary of the recommendations from the Northwest Commission on Colleges and Universities that resulted from our three-year accreditation report. Ms. Clary reviewed the recommendations. Two of the recommendations centered on mission fulfillment, one concerned the adoption of a policy on the safe use, storage and disposal of hazardous and toxic materials, and one concerned implementation of an external financial audit and consideration of the audit results by the Board. Ms. Clary noted that the audit recommendation is being included in the evaluations of every college in the state. After the accreditation report, Mr. Blauvelt asked about the Open Public Meetings. Dr. Brewster responded that the assistant attorney general will provide training for the Board at the October meeting. b. OP 524 – Hazmat Policy – Ms. Clary reported in order to be in compliance with recommendation #2 the Board needs to adopt a policy that addresses safe use, storage and disposal of hazardous waste and toxic materials. She presented Operational Policy 524, Management and Disposal of Hazardous Wastes for review and adoption. After discussion, it was moved and seconded to approve the policy as presented. Motion carried. 5. College Input (Reports) a. Board of Trustees 1) Greater Grays Harbor Leaders Banquet – Dr. Brewster announced the college will sponsor a table at the annual Greater Grays Harbor Leaders banquet October 10. Board members were not able to attend. Dr. Brewster will invite e-team members to join him. 2) October Board Meeting – Dr. Brewster reminded the Board that the October Board meeting has been rescheduled to October 28. Ms. Sharp will participate by phone. b. ASGHC President’s Report (Mr. Forrest Gonzalez) Mr. Gonzalez reported the following: 1) He attended training provided by the Washington Community and Technical College Association which provided him the opportunity to network with student government leaders from other colleges. 2) Student government is developing priorities to present to the legislature. 3) Student government held a “meet and greet” session for new students. Responding to a question from a Board member regarding his future plans, Mr. Gonzalez replied that he is interested in a career in the law enforcement field. c. Classified Staff (Ms. Gail Winkelman) Ms. Winkelman reported seventeen classified staff members attended a state meeting of classified staff. At that meeting, GHC employee, Ms. Gloria Fenton, received the Region A award for exceptional staff. Ms. Laurie Chesterman, GHC employee was the recipient of the summer quarterly award presented to a classified member each quarter. Negotiations continue on the WPEA state-wide contract. Mr. Randy Karnath, GHC employee, represented GHC in the negotiations. Ms. Barbara McCullough also serves on the negotiation team. It was noted that twelve of the community and technical colleges are represented by WPEA. If the contract isn’t ratified by October 1, it won’t be included in the Governor’s budget. d. Faculty (Ms. Lynne Lerych) Faculty were not represented. e. President (Dr. Ed Brewster) 1) WACTC Report – Highlights from the recent presidents’ meeting were included in backup materials received prior to the Board meeting. Dr. Brewster noted the Allocation Committee presented its recommendations to WACTC at its summer meeting. The plan was then submitted to the State Board who did not take any action. The State Board passed a resolution that said they believe that meeting the obligation for the K-12 system is not viable without extra revenue, and stated that reducing funding for higher education and pre-K education was not the way to solve the revenue deficit. Ms. Portmann asked if there were efforts to get some of the items that are protected in the budget unprotected. Dr. Brewster responded he did not know. 2) IT Related Projects (Ms. Sandy Lloyd and Mr. JEB Thornton) Ms. Lloyd reported an outside company was hired to develop the framework and design for our new web site. They finished the project in July. The focus now is creating pages we want into the new system. The new website should be implemented over Christmas break. Mr. Thornton reported that ctcLink is a centralized system of online functions that replaces a thirty year old system. It will give students, faculty and staff access to a modern efficient way of doing business. We are scheduled for implementation of the new system in May, 2015. f. Vice President for Instruction (Ms. Laurie Clary) 1) Nursing Program Update – Ms. Clary reported we had an on-site visit from the Accreditation Commission for Education in Nursing. We received recommendations from the Commission that state we are out of compliance in some areas. We have been instructed to complete another self-study to address the noted issues. Our program has been put on conditional approval. Their concerns included: • Curriculum - We have hired a consultant to work with our faculty to correct curriculum concerns. • Director’s Responsibilities - Another concern was that part of our nursing director’s job was teaching. Our director retired and long-time nursing instructor, Ms. Carol O’Neal, has accepted the director position and will not teach. • Instructor’s Degrees - All of our current nursing faculty are master degree nurses. That has not always been the case. • Data and Assessment - Our use of data and assessment was not deemed adequate. Training on how to access and use data will be provided 2) Bachelor of Applied Science Degree Mr. Thornton reported we received approval last February to offer a Bachelor of Applied Science Degree in management. The Board packet included a list of steps needed to be completed before implementing the program. When completed and approval has been received from the State Board and the Commission on Colleges we will be authorized to offer the program next Fall Quarter. Mr. Rust expressed concern that business law and accounting classes were not included in the class offerings. Mr. Thornton responded we can add components to the program at a later date. Dr. Brewster added that the development of the program was based on a survey of local businesses. g. Vice President for Student Services (Mr. Jason Hoseney) 1) Enrollment – Mr. Hoseney reported summer enrollment increased 1% over last summer’s enrollment. Fall applications are up 4%. It appears hopeful that we may exceed our target for Fall. h. Vice President for Administrative Services (Ms. Barbara McCullough) 1) Fiscal year end Budget Analysis Reports and Written Report – Ms. McCullough reviewed the following funds: State and Local Budgeted Funds by Program State and Local Budgeted funds by Object of Expenditure Multi-Year Comparison of Tuition Collected Cash Position Analysis Grants Analysis Detailed information regarding each fund was included in backup materials received prior to the meeting. 2) Capital Project Update – Mr. Penner reported we are thirteen months into the construction of the Schermer building and that we are still on track for completion to be May 5, 2015. Ms. McCullough suggested the Board tour the Building at a future Board meeting. 8. Executive Session None 9. Action Items as a Result of Executive Session None 10. Adjournment The meeting was adjourned at 4:00 p.m. __________________________ Edward J. Brewster, Secretary _____________________________ Rebecca Chaffee, Chair