GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
January 16, 2007
Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Ms. Rebecca Chaffee Mr. Dennis Colwell, Mr. John Warring
Members Absent:
Ms. Fawn Sharp
Others Present:
Dr. Ed Brewster, Ms. Lena Carr, Ms. Laurie Clary, Ms. Nancy DeVerse,
Ms. Leah Fishman, Mr. Dave Halverstadt, Ms. Sandy Lloyd,
Mr. Dierk Meierebachtol, Ms. Cara Beth Stevenson, Dr. Arlene Torgerson,
Ms. Sandy Zelasko
1. Call to Order
The meeting was called to order.
2. Agenda Changes
None
3. Approval of Minutes
It was moved and seconded the minutes from the November 21, 2006 meeting be approved. Motion
carried.
4. Public Comments
None
5. Community Linkages
None.
It was noted that the Board will meet with local health care representatives at a future meeting and the
May Board meeting will be held in Ilwaco.
6. Awards and Recognition
Dr. Brewster introduced Ms. Leah Fishman and Ms. Lena Carr, GHC’s representatives to the AllWashington Academic Team.
7. Board Development
Azorus (Student Tracking System)
Ms. Nancy DeVerse and Ms. Sandy Lloyd presented information on the Azorus student tracking
system. It is a customer relationship management tool that assists in recruiting students and
communicating with current students. The program is web based and they demonstrated how a
student would access the site and the information it contains. To date, information has been sent to
over 1,000 students and 150 students access the site daily. Ms. DeVerse estimated it would take
approximately two years to determine whether or not the site has made a difference in recruiting.
Suggestions for future board development topics are:
a. Reservation based degree program
b. TRIO
c. Reconfiguration of natural resources program
d. The college’s connection with the Foundation
1
8.
College Input (Reports)
A.
Trustees’ Report
1)
February Board Meeting - Because of conflicts, the February Board meeting will
be moved from February 20th to the 27th.
2)
Reports from ACCT Meeting – Ms. Chaffee asked for reports from those who
attended the ACCT meeting last October. Board members attending the
conference reported on the following sessions they attended:
a.
Strategic planning and Board meetings
Board Development
CEO/Board Relations
Aligning mission, vision and values with strategic mapping
Using data to bring community and technical colleges and EDC together
Workforce development
Partnership with universities
Community economic development
Creating and sustaining a teaching health clinic
Working with the Foundation
Goal setting
Ms. Chaffee asked that one of the board development sessions in the future focus on on-line courses.
B. ASGHC Report (Mr. Farrukh Memon)
Mr. Memon reported there is controversy because the TV has been removed from the student
lounge area because students were leaving the area in disarray.
C. Classified Staff Report (Ms. Cara Beth Stevenson)
Ms. Stevenson stated it is expected that the legislature will approve the classified staff contract
for the next biennium.
D. Faculty Report (Dr. Gary Murrell)
None
E. President’s Report (Dr. Ed Brewster)
1.
WACTC Report – Dr. Brewster reported on the following highlights from the recent
presidents’ meeting:
a.
Capital and operation budgets.
B
Common course numbering system.
c.
Capital requests
d.
Department of Corrections proposals that could affect the college.
F. Vice President for Instruction’s Report (Ms. Laurie Clary)
None
G. Vice President for Student Services’ Report (Dr. Arlene Torgerson)
Dr. Torgerson reported the new reader board at the campus entrance is a good communication
tool for the college and the community.
9. Monitoring Reports
a.
Enrollment – Dr. Torgerson presented information that showed the percentage of our annual
enrollment target for Fall Quarter in the following categories:
1)
Academic transfer
2)
Basic Skills
3)
Occupational
2
4)
Running Start
5)
Worker Retraining
The information also included percentages achieved for targets in areas of ethnicity, site enrollment,
age, gender, and number of credits taken. Comparison statistics for Fall Quarter, 2002 through Fall
Quarter, 2006 was also included.
Dr. Brewster asked if Board members want to see the full enrollment dashboard report at each
meeting. After discussion, the Board opted to see reports similar to previous presentations on a
regular basis and the full report similar to this offering once or twice a year.
Dr. Torgerson next distributed information that showed how all the state community colleges fared on
the following performance measures: Transfer ready, basic skills and prepared for work.
The only area that needs improvement for GHC is in the prepared for work category. One effort
being explored to improve in that area is to initiate I-Best programs for ESL students that integrate
professional skills with basic skills. Two instructors would teach in the same classroom, one
instructing basic academic skills and the other providing professional training.
b. Report on Strategic Direction #1 – Evaluate program offerings, scheduling, resources across the
district in order to formulate a comprehensive plan to meet the needs of our students and
communities while promoting educational excellence in teaching and learning in accordance
with the DSAs.
Ms. Clary listed the following examples of progress on Strategic Direction #1:
1)
Review of transfer programs in business and nursing has been completed.
2)
Meetings with our science and math faculty have been held to determine if our degrees in
their area are being offered in the best possible way.
3)
Last year $10,000 was awarded faculty for professional development. Applications for
professional development funds for this year were distributed today. There will be
$22,000 available this year.
4)
We are continuing to develop GHC classes on line.
5)
A proposal will be presented to faculty that would provide one and one half hours a week
when no classes would be offered. This would provide students with the opportunity for
club meetings, activities, etc.
6)
Discussion continues regarding whether or not to move high level ABE classes from the
Whiteside Center to the main campus providing easier transition for ABE students to
college-level courses.
10.
Discussion/Action
a.
Memorandum of Understanding between GHC and GHCFT – Length of Contract
Mr. Halverstadt presented for review and approval a memorandum of understanding that
modifies the length of the current faculty contract from five years to three years. This
would bring the contract into compliance with RCW 28B.52.035. Mr. Warring moved
the Board approve the aforementioned memorandum of understanding. Mr. Colwell
seconded the motion. Motion carried
b.
Memorandum of Understanding Concerning the Faculty Contract
Mr. Halverstadt reported last year the legislature changed the law to make it mandatory
that part-time faculty be allowed to accrue sick leave on a pro rated basis retroactive to
June 7, 2006. This will affect faculty who were under contract for summer quarter, 2006
or fall quarter, 2006. Mr. Colwell moved the Board approve the memorandum of
understanding. Mr. Warring seconded the motion. Motion carried.
c.
Proposed Revisions to BP 652 – Re-Employment of Exempt Staff
Mr. Halverstadt presented revised BP 652 for a second reading. He noted that the
college’s attorney general had reviewed the revisions and suggestions from the Board
3
after the first reading had been incorporated into the policy. Mr. Warring moved the
Board adopt the proposed changes to BP 652. Mr. Colwell seconded the motion. Motion
carried.
11.
Executive Session
None
12.
Adjournment
The meeting was adjourned at 7:50 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Rebecca Chaffee, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
February 27, 2007
Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Ms. Rebecca Chaffee Mr. Dennis Colwell, Ms. Fawn Sharp,
Mr. John Warring
Members Absent:
None
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Mr. Keith Foster, Mr. Dave Halverstadt,
Ms. Sandy Lloyd, Mr. Dierk Meierebachtol, Mr. Farrukh Memon,
Ms. Debbie Reynvaan, Ms. Cara Beth Stevenson, Dr. Arlene Torgerson,
Mr. Shiloh Winsor, Ms. Sandy Zelasko
1.
Minutes
It was moved and seconded the minutes from the January 16, 2007 meeting be approved. Motion
carried.
2.
Community Linkages
Ms. Chaffee presented an update on economic development in North Pacific and Willapa Counties.
A committee consisting of local businesses has been formed to develop a workforce training
program in an effort to build a local work force that can be used as a tool in recruiting businesses to
the area. One of the areas they are exploring is combining small business incubators with
vocational training offered through local school districts. Mr. Warring suggested investigating
apprenticeships.
3.
Awards and Recognition
None
4.
Board Development – Update on Technology
Ms. Sandy Lloyd presented a summary of the progress in technology at the college that compared
data from 1996 – 2007. She explained that the new building has “smart classrooms” that include
computers, sympodium interactive displays (monitor), data projects, DVD players, speakers,
controllers, document cameras. She noted that wireless will be available in the Manspeaker
Building, HUB and Library. After her presentation, the group moved to room 2416 where GHC
instructor, Mr. Shiloh Winsor, demonstrated equipment in a “smart classroom.”
5.
Reports
a.
Board Report
Ms. Chaffee asked for a report from Mr. Colwell and Dr. Brewster who recently attended
the ACCT Legislative Conference in Washington, D.C. They reported they had the
opportunity to meet with Rep. Baird and other legislative aids to present information
regarding GHC and system-wide needs, plus offer area workforce development priorities.
b.
Student Government Report (Mr. Farrukh Memon)
Mr. Memon reported student government is sponsoring study sessions to assist students in
preparing for finals.
c.
Classified Staff Report (Ms. Cara Beth Stevenson)
Ms. Stevenson reported the following:
1
1.
2.
3.
WPEA members voted to change their bylaws to offer quarterly rather than
monthly membership meetings.
Twenty-five WPEA members from various state agencies had an opportunity to
present priorities to the legislature.
The Staff Development and Training Committee is compiling a Grays Harbor
College cookbook.
d.
Faculty Report (Dr. Gary Murrell)
None
e.
President’s Report (Dr. Ed Brewster)
1.
WACTC Update –
o Legislative Update - Dr. Brewster reported the House Appropriations education
sub-committee revealed its initial budget proposal. It includes raising tuition
by 2% and providing less than anticipated funding for Opportunity Grant
services than was expected.
o
Capital – Capital projects have been approved and will be distributed for
submittal by December, 2007. We are updating our facility master plan and
will likely submit a project to replace the HUB.
o
Common Course numbering is still a controversial issue amongst the colleges.
GHC will begin implementation in the Summer of 2007.
2.
Dedication of Manspeaker Building, Malik Commons and Wellington Rehearsal
Hall – Dr. Brewster reminded the Board of dedication ceremonies for the above
mentioned areas beginning at 3:00 p.m. on March 23rd.
3.
Riverview Center – Dr. Brewster reported the Riverview Center has been
evacuated as a result of recent storm damage and discovery of mold in the building.
Classes are being offered at local school district sites. To date we have received an
allocation from the State Board for $211,000 and have filed a claim with FEMA.
4.
Math/Science Grant – In cooperation with four local school districts we applied for
and have received a grant for science and math development for high school
instructors. We will offer three summer sessions for high school faculty to
improve their skills in these areas.
5.
Smoking on Campus – It has been difficult to enforce the no smoking within 25
feet of doorways and windows regulation that went into effect last year. A
committee consisting of faculty, staff and students has been formed to address the
issue.
f.
Vice President for Instruction (Ms. Laurie Clary)
None
g.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Socio Economic Status of GHC Students – Dr. Torgerson reviewed information
that showed state-wide college district student economic status quintiles. It shows
that GHC has more students in the lowest socio economic range than any other
college in our system. Ms. Sharp stated there is a program where students can
learn a skill and be paid and have that amount matched two to one. She will report
2
further at a future meeting. Mr. Warring noted there are apprenticeship programs
available for students as well.
h.
Vice President for Administrative Services (Mr. Keith Foster)
1.
Quarterly Budget Status Report for 12/31/06 – Mr. Foster reviewed quarterly
budget status reports for the following funds:
• State General Fund by object of expenditure
• State General Fund by program
• Associated Students fund
• Grants analysis
• Multi-year comparison of tuition collected
• Cash position analysis
• Capital budget tracking
Mr. Warring asked why there is still 100% of funds remaining in the National Fish/Wildlife
Foundation grant. Mr. Foster responded he suspects the funds have not yet been transferred
but he will investigate and report back.
6.
Monitoring Reports
a.
Strategic Direction #4 – Resources and Budget, and Strategic Direction #6,
Technology/Equipment/Facilities – Utilizing charts and graphs, Mr. Foster updated the
Board on current budget status as well as equipment and technology budgets.
b.
Budget Timeline – Mr. Foster reviewed the budget timeline and request for internal
rebudgeting or additional funding forms. Mr. Warring expressed concern that the
equipment budget has been reduced the last few years. Dr. Brewster noted that the
Foundation has purchased equipment for the college that is not reflected in this
information.
c.
Progress Report on Strategic Plan Priority Goals – Ms. Reynvaan reported progress on the
2006-07 priority goals as of February 1, 2007. Her report included a statistical overview of
the strategies completed, deleted or in progress. She also distributed a document
highlighting some of the accomplishments that have occurred related to each of the
Strategic Directions. The Board thanked her for the information. Mr. Warring asked that
fewer acronyms be used in future reports.
Regarding Priority #1, Instruction, Ms. Clary informed the Board she will provide a draft of
a program review document for all programs at the April Board meeting.
d.
7.
Enrollment
Dr. Torgerson reported we are currently at 1512 FTE which equates to 98% of our
quarterly goal.
Discussion/Action
a.
Faculty Sabbatical Requests for 2007-2008
Ms. Clary reported no sabbatical requests have been received for the 2007-2008 academic
year.
b.
Faculty Rehire and Tenure
Ms. Clary reported that three faculty members will be considered for tenure at the March
board meeting and five faculty members will be considered for re-hire.
c.
Draft Tenure Handbook
3
Prior to the meeting Board members received a copy of a draft tenure handbook. Ms. Clary
reported it has been reviewed by faculty and will be implemented by September, 2007. Mr.
Warring stated he would like quarterly tenure reports to reflect all committee members’
views.
8.
Executive Session
The Board entered into executive session at 9:20 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or
reviewing the performance of a public employee; consultation with legal counsel regarding agency
enforcement actions, or actual or potential agency litigation; considering the sale or acquisition of
real estate; and/or reviewing professional negotiations.
The meeting was reconvened at 9:27 p.m. and adjourned immediately.
__________________________
Edward J. Brewster, Secretary
_____________________________
Rebecca Chaffee, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
March 20, 2007
Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Ms. Rebecca Chaffee Mr. Dennis Colwell, Ms. Fawn Sharp,
Mr. John Warring
Members Absent:
None
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Ms. Nancy DeVerse, Mr. Keith Foster,
Mr. Dierk Meierebachtol, Mr. Mark Reisman, Ms. Cara Beth Stevenson,
Dr. Arlene Torgerson, Ms. Lindsey Warring, Ms. Sandy Zelasko
1.
Call to Order
Board Chair, Ms. Chaffee, called the meeting to order.
2.
Agenda Changes
None
3.
Approval of Minutes
It was moved and seconded the minutes from the February 27, 2007 meeting be approved. Motion
carried.
4.
Public Comments
None
5.
Community Linkages
None
6.
Awards and Recognition
None
7.
Executive Session
The Board entered into executive session at 5:55 p.m. The meeting was reconvened at 6:50 p.m.
8.
Action items as a Result of Executive Session
Mr. Warring moved the Board adopt Resolution No’s 1-07 through 3-07, granting tenure to the
following faculty members: Ms. Allison DeBoer, Mr. Denis Samson, Mr. Brian Shook. Mr.
Colwell seconded the motion. Motion carried.
Ms. Carlstad moved the Board approve re-hiring the following faculty members: Mr. Greg
Adamski, Ms. Shelley Benson, Ms. Vivian Kaylor, Ms. Carol O’Neal, Ms. Jane Wilson. Ms. Sharp
seconded the motion. Motion carried.
1
9.
Board Development – Distance Learning
Mr. Mark Reisman, Dean for Extended Learning, presented information on the college’s distance
learning opportunities for students. Highlights included the following:
a.
Eleven online classes were offered at GHC in 1998, seventy-one classes were offered in
2005-06.
b.
Many students enroll in both traditional classes and online classes.
c.
Online programs available at GHC are: A.A. transfer, reservation based A.A. transfer, and
Early Childhood Education Certificate of Achievement.
d.
Six GHC full-time instructors are teaching online classes.
e.
A significant number of part-time students are enrolled in online classes.
Ms. Lindsey Warring, GHC student, was asked to comment on her experiences taking online
courses. Her comments included:
a.
All learning styles need to be addressed.
b.
Some instructors do not offer feedback to students.
Mr. Reisman showed a video about the reservation based program. He explained that students
represent eight Western Washington Tribes and the program consists of on-line and face to face
classes.
Mr. Warring said he would like to see more budgetary resources used towards developing hybrid
programs. He also suggested offering incentives to encourage full-time faculty to teach online.
10.
Reports
a.
Board of Trustees
1)
TACTC Meeting – Those attending the TACTC Spring Conference in Spokane
May 17 – 19 were asked to contact Ms. Zelasko if they need additional
arrangements.
2)
ACCT Regional Meeting – The Fall, 2007 meeting will be held in San Diego
September 26 – 29.
b.
ASGHC Report (Mr. Farrukh Memon)
None
c
Classified Staff (Ms. Cara Beth Stevenson)
Ms. Stevenson did not have a report.
d
Faculty (Dr. Gary Murrell)
None
e.
President (Dr. Edward Brewster)
1)
May Board Meeting - Dr. Brewster reminded the Board that their May 15 meeting
will be held at our Ilwaco site.
2)
Legislature - GHC’s capital requests (matching funds for the childcare center, and
design funds for a new science/math building) are included in the House capital
budget. In addition, funds to repair damage at Riverview are included.
3)
Educational Summit – Dr. Brewster attended an educational summit sponsored by
Rep. Brian Baird. It focused on K-20 math and science instruction.
f.
Vice President for Instruction (Ms. Laurie Clary)
1)
Faculty Excellence Awards – Ms. Clary reported the Excellence Committee met
and reviewed faculty development proposals. Copies of the committee’s
recommendations were distributed to the board during executive session. The
Board will make their decision regarding funding at the April Board meeting.
2
g.
h.
Vice President for Student Services (Dr. Arlene Torgerson)
1)
Student Economic Status – Dr. Torgerson provided follow-up information from
inquiries at the last board meeting regarding her report on the significantly low
socio economic status of GHC students.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Response to Board Inquiries – At their last meeting, Board members asked for
clarification regarding the college’s National Fish/Wildlife Grant, and GHC Food
Service revenue. Mr. Foster provided them with that information.
2)
Capital Update – Mr. Foster presented an update on the following capital projects:





3)
11.
Riverview – Repairs to the Riverview Center resulting from storm damage could
total as much as $709,081.00. It is anticipated that funding for the repairs will be
provided by the State Board. We will be meeting with FEMA regarding our
request for federal funds.
Manspeaker Instructional Building – Mr. Foster explained we are in the process of
closing out this building project.
Ilwaco – We are negotiating with architects, engineers, and suppliers regarding
who is responsible for problems with the windscreen on the entry porch. At this
point it appears the project will come in approximately $39,000.00 over budget.
Vocational Renovation/Expansion – This project will be constructed in two phases
– site preparation and construction. Estimated date of completion is the end of
October, 2007.
Facility Master Plan – Project requests are due to the State Board December, 2007.
We are currently working with architects to draft a minor reworking of our master
plan. Public meetings will be held to give people opportunities for input.
Budget Process Update – Mr. Foster reported budget request forms have been
distributed to the campus and due back to his office March 28. The budget
committee will begin meeting in April.
Monitoring Reports
a.
Dashboard for Strategic Direction #3 – Communication and Outreach
Dr. Brewster and Ms. DeVerse reported on the following marketing efforts:
1)
Azorus – Ms. DeVerse reported on the “GHC for U” portal page aimed at
prospective and incoming students. Monthly reports showing who logs onto the
system and inquires will be available.
2)
Career Focus – This publication is mailed to all Grays Harbor and Pacific County
mailboxes. It is a recruiting tool aimed at high school students.
3)
Personal Contacts – All students who complete an enrollment application receive a
personal phone call from a student ambassador. They also receive personal letters,
e-mails, and communications through Azorus. Students who have attended GHC
one quarter and do not re-enroll the following quarter are also contacted.
4)
UMAR Emergency Fund – This fund provides funding for students who need
assistance with tuition payments, books, etc. It is limited to $250.00 and is not
expected to be repaid. The Craig Wellington family is considering establishing a
similar fund to help students in need.
5)
Enrollment Management Team – This committee meets often to discuss marketing
strategies.
3
b.
12.
6)
Other Activities – Several activities are planned throughout the year that bring
prospective students and community members to campus.
7)
Bishop Center – Information regarding revenue, expenses, performer fees, and
attendance, at Bishop Center events was provided. Dr. Brewster noted we have
just received notice that the college is the recipient of $1M from the Weatherwax
estate to be used for scholarships, library and the Bishop Center. The Foundation
Board will decide how the funds are distributed.
Enrollment – Dr. Torgerson reported we will meet our enrollment target for Winter Quarter
and Spring Quarter registration is slightly ahead of this time last year.
Adjournment
The meeting was adjourned at 8:58 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Rebecca Chaffee, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
April 17, 2007
Boardroom
5:30 p.m.
Members Present:
Ms. Rebecca Chaffee Mr. Dennis Colwell, Mr. John Warring
Members Absent:
Ms. Carol Carlstadt, Ms. Fawn Sharp
Others Present:
Ms. Michelle Ames, Dr. Ed Brewster, Ms. Laurie Clary, Mr. Keith Foster,
Mr. Dave Halverstadt, Mr. Farrukh Memon, Mr. Dierk Meierebachtol,
Mr. David Quigg, Ms. Debbie Reynvaan, Ms. Cara Beth Stevenson,
Dr. Arlene Torgerson, Ms. Sandy Zelasko
1.
Call to Order
Board Chair, Ms. Chaffee, called the meeting to order.
2.
Agenda Changes
None
3.
Approval of Minutes
It was moved and seconded the minutes from the March 20, 2007 meeting be approved. Motion
carried.
4.
Public Comments
None
5.
Awards and Recognition
Dr. Brewster introduced Ms. Michelle Ames, who was recently honored as GHC’s student
employee of the year.
6.
Community Linkages
a.
Sustainable Business - Dr. Brewster introduced Mr. David Quigg, representing Grays
Harbor Paper, who gave a presentation on the advantages of the college purchasing 100%
recyclable paper. Prior to this meeting, he met with the college executive team and
administrative team and will make a presentation to the faculty in May. It was noted that
if the college switches to 100% recyclable paper there will be an increase in cost of
approximately 30% totaling $9,000.00. Comments from the Board were favorable.
b.
7.
Meeting with Elected Officials – Ms. Chaffee asked if there was still interest in hosting an
informal gathering this summer for Coastal Caucus Legislators, school boards and
superintendents, and County Commissioners from Grays Harbor and Pacific Counties. The
Board agreed to go forward with the plan. Dr. Brewster’s office will make the
arrangements.
Board Development
a.
Progress on Board Member Goals – Board members’ goals established last year were
reviewed.
1
8.
College Reports
a.
Board Report (Ms. Rebecca Chaffee)
1)
May Board Meeting – The Board was reminded that their next meeting will be
May 15 at our Ilwaco site. The meeting will start at 5:00 p.m. Local school
superintendents and school boards have been invited to attend.
2)
TACTC Meeting – This year’s TACTC Spring Conference will be held in Spokane
May 17 – 19. Several board members are planning to attend.
b.
President ASGHC Report (Mr. Farrukh Memon)
Mr. Memon reported:
1)
Student government officers are attending a conference regarding creating safe
spaces for students.
2)
Student government is making plans to celebrate Earth Day.
c.
Classified Staff Report (Ms. Cara Beth Stevenson)
Ms. Stevenson reported:
1)
Classified union members voted to hold quarterly rather than monthly district
meetings.
2)
Requests for training and education amounting to $1,500.00 have been approved.
3)
Winter quarter outstanding classified staff award recipient was Ms. Jeanie James.
4)
Classified staff is developing a GHC cookbook. Contributions are welcome.
d.
Faculty Report (Dr. Gary Murrell)
None
e.
President’s Report (Dr. Ed Brewster)
1)
Donation – Dr. Brewster reported that Mr. Pat Hughes, GHC graduate, donated a
new diesel engine to our diesel mechanic program.
2)
State Board Meeting - The State Board will meet on our campus May 9th and 10th.
GHC Board members are invited to join them for dinner May 9th.
3)
Mediation Dispute Resolution Center – The Mediation Dispute Resolution Center
has expressed interest in creating a conflict resolution center and diversity equity
center on campus.
4)
Radio Station - There is a FM radio station license available that the college could
apply for. If we purchased it we would have five years to decide whether or not we
want to use it.
5)
Emergency Plan - The College has an emergency plan in place, but we have hired a
consultant to assist in developing an emergency response plan that will address
several potential emergency situations. The plan will be in place by the end of
June. Mr. Warring asked if the county has mapped the campus.
6)
Faculty Contract – The faculty contract expires in June, 2008. Bargaining
discussions will begin soon. It will be an interest-based approach, and Mr. John
Nemes from the Mediation Center will facilitate. Ms. Chaffee asked that Mr.
Nemes be invited to attend a future Board meeting.
f.
Vice President for Instruction (Ms. Laurie Clary)
1)
Faculty Rehire and Tenure Decisions – Ms. Clary explained that action regarding
off-cycle tenure and rehire is being delayed until the June meeting because the May
meeting will be held in Ilwaco. Information packets will be distributed to Board
members at the May meeting.
g.
Vice President for Student Services (Dr. Arlene Torgerson)
None
2
h.
9.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Budget Update – Mr. Foster reported the budget process has begun. However,
because the legislative session is still in process, we do not have specific budget
information at this time.
Monitoring Reports
a.
Institutional Effectiveness – The 2005-06 Institutional Effectiveness Report was distributed
at the March Board meeting. Dr. Brewster asked Ms. Reynvaan to review highlights of the
report. She noted this is the last annual report that will evaluate the college’s effectiveness
based on the previous set of Priority Goals and performance indicators. Highlights
included:
1)
Distance learning enrollment and number of courses offered continues to increase.
2)
% of students receiving need-based financial aid has declined each year since
1999-2000.
3)
High school capture rate is at an all time high of 30% of graduating seniors.
4)
Personal counseling for students has increased 170%.
5)
There was a decline in the % of students successfully completing both
developmental and college level math despite high usage of the Learning Center in
this subject area.
6)
% of degree-seeking students completing degrees increased from 17% in 2003-04
to 27% in 2005-06.
7)
171 students earned BA degrees through GHC partnerships with WSU, TESC and
CTEP.
8)
Racial diversity of GHC students surpasses that of community and staff diversity
continues to improve.
9)
Attendance at Bishop Center events was up 33% from 2004-05.
Dr. Brewster said there is a new state-wide initiative on student achievement being developed
that will measure and reward Colleges based on student progression through the levels of
adult basic skills, completion of developmental courses and degree completion.
b.
10.
Enrollment – Dr. Torgerson reported we are approximately 97 FTE down from this
time last year, primarily in the ABE area. She noted there is an expectation that
enrollment will continue in ABE and we will meet our target.
Discussion/Action
a.
Faculty Excellence Awards – Ms. Clary reminded the Board at the March meeting
recommendations from the Faculty Excellence Awards Committee were discussed. The
Committee recommended funding five proposals for the 2007-08 academic year for a total
of $11,409.00. After discussion, Mr. Warring moved the Board accept the committee’s
recommendation. Mr. Colwell seconded the motion. Motion carried.
b.
Proposed Revisions to Operational Policies – Mr. Halverstadt presented the following
proposed revised operational policies for the Board’s consideration:
1)
OP 603 – Tenure and Dismissal (abolished)
2)
OP 604 – Reduction in Force for Faculty (abolished)
3)
OP 605 – Grievance Policy and Procedures (abolished)
4)
OP 608 – Disability Leave for Maternity (revised)
5)
OP 610 – Persons of Disability (revised)
6)
OP 611 – Annual Vacation, All Employees (revised)
7)
OP 614 – Teaching Day, Full-Time Faculty (abolished)
8)
OP 624 – Sex Discrimination, All Employees (abolished)
9)
OP 625 – Anti Discrimination and Sexual Harassment (revised)
3
10)
11)
OP 626 – Religion or National Origin, All Employees (abolished)
OP 702 – Complaint Procedure, Non-Represented Classified Employees and
Administrative Exempt Staff (revised)
12)
OP 703 – Personnel, Classified, Qualifications, Employment and Function
Performance (abolished)
Mr. Halverstadt noted that policies recommended to be deleted are a result of content being
included in either the faculty collective bargaining agreement or the classified staff
collective bargaining agreement. He noted the proposed changes have been reviewed by
the College Executive Team and President’s Cabinet. Mr. Warring moved the Board adopt
the suggested revisions. Mr. Colwell seconded the motion. Motion carried.
11.
Executive Session
None
12.
Adjournment
The meeting was adjourned at 7:40 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Rebecca Chaffee, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Special Meeting of the Board of Trustees
May 15, 2007
Members Present:
Ms. Carol Carlstad, Ms. Rebecca Chaffee Mr. Dennis Colwell, Mr. John Warring
Members Absent:
Ms. Fawn Sharp
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Mr. Keith Foster, Mr. Dave Halverstadt,
Mr. Rainier Houser, Mr. Leon Lead, Ms. Debbie Reynvaan, Dr. Arlene Torgerson,
Mr. Jeremy Vaughn, Ms. Sandy Zelasko
1.
Call to Order
Board Chair, Ms. Chaffee, called the meeting to order.
2.
Community Linkages
Ocean Beach and Naselle School Districts – Ms. Chaffee welcomed the superintendent and board
members from the Ocean Beach School District to the meeting. Dr. Brewster stated the purpose of
the meeting is to hear school board issues and concerns and to see how the college can collaborate
with the district to aid student progress. Discussion included the following:
a. As enrollment declines, some programs are difficult to fund.
b. Need to balance traditional courses with vocational/technical skills.
c. Not as many opportunities for students in small school districts.
d. Electives are limited in small districts.
e. What skills are in demand?
f. More students should access Running Start opportunities.
g. Many Running Start students attend Clatsop Community College.
h. A Skill Center would be beneficial.
i. There is a need for programs for students in alternative schools.
j. College in the High School is an option for some students.
k. Web based courses would be helpful.
l. Combine private sector with school districts.
m. On-line courses are available to students.
n. College needs approximately ten students to run a face to face class.
o. Classes that combine face to face with on-line classes would provide opportunities for students.
After a lengthy discussion, it was decided that Dr. Brewster and Mr. Houser and other
representatives from the college and school district will meet this summer to explore options.
3.
Agenda Changes
None
4.
Approval of Minutes
It was moved and seconded the minutes from the April 17, 2007 meeting be approved. Motion
carried.
5.
Public Comments
None
1
6.
Awards and Recognition
Ms. Clary and Dr. Brewster attended a conference where GHC instructor, Mr. Shiloh Winsor, was a
recipient of a teaching, learning and assessment award.
7.
Board Development
None
8.
College Input (Reports)
a.
Board of Trustees
1)
ACCT Meeting – The Board was made aware of the regional ACCT meeting on
September 27 – 29, 2007.
b.
2)
Meeting with Elected Officials – The Board will host a BBQ June 19th following
the Board meeting for Coastal Caucus legislators, county commissioners, and local
school board superintendents and school boards. The board meeting will begin at
2:00 p.m. followed by the event.
3)
End of the Year Functions – The Board reviewed the end-of-the-year calendar of
events and committed to attending the following:
a) 5/23 - Scholarship Ceremony – Ms. Carlstad and Mr. Colwell
b) 6/9 - Nurses’ Pinning – Mr. Colwell and Mr. Warring
c) 6/12 - GED Ceremony – Ms. Chaffee
d) 6/15 Graduation – Ms. Carlstad, Ms. Chaffee, Mr. Colwell
ASGHC President (Mr. Jeremy Vaughn)
Next year’s ASGHC president, Mr. Jeremy Vaughn, represented student government. He
reported that Mr. Memon has resigned as ASGHC president and Mr. Jason Schoenmehl,
will be the interim president for the remainder of this academic year.
c.
Classified Staff (Ms. Cara Beth Stevenson)
Classified Staff were not represented at the meeting.
d.
Faculty (Dr. Gary Murrell)
Faculty were not represented at the meeting.
e.
President’s Report (Dr. Ed Brewster)
1.
Legislative Update – Legislative information was included in board packets. It was
noted that we received $1M in matching funds for our childcare center, and predesign funding for a new science/math building. Mr. Jim Boora, GHC Foundation
member, has agreed to chair the campaign committee for raising matching funds
for the child care center. Mr. Warring suggested approaching the hospital since
child care is an increasing issue for health care workers.
f.
Vice President for Instruction (Ms. Laurie Clary)
1)
Faculty Re-Hire and Tenure Decisions – Ms. Clary distributed tenure packets for
three faculty members who are being considered for tenure, and information
regarding two faculty members who are being considered for re-hire. Decisions
will be made by the Board at their June meeting.
2)
Allied Health Consortium – Ms. Clary explained we are collaborating with several
Washington and Oregon community colleges to develop, offer and support allied
health programs that serve place-bound students. Programs currently in
development are Physical Therapy Assistant, Medical Lab Technician, Pharmacy
2
Technician and an Allied Health Core curriculum. GHC and Clark College are the
lead colleges for the pharmacy tech program.
g.
Vice President for Student Services (Dr. Arlene Torgerson)
None
h.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Quarterly Budget Status for 3/31/07 – Mr. Foster reviewed the following reports
included in board packets:
• State General Fund by Object of Expenditure
• State General Fund by Program
• Associated Students Fund
• Grants analysis
• Multi-Year Comparison of Tuition Collected
• Capital Budget Tracking
2)
Budget Update – The following documents were included in board packets:
• 2005-07 Capital Expenditure Monitoring Report as of March, 2007
• State General Fund by Program – 3 Year Comparison as of March, 2007
• Budget Status for Associated Students Fund for Period Ending March 31,
2007
• Grants Analysis Fiscal year 06-07 as of March 31, 2007
• Multi-Year Comparison of Tuition Collected as of March 31, 2007
Discussion followed regarding how to deal with tuition revenue declining. One of
the reasons is WAOL tuition flows to the campus where the class originates and
more students are taking a combination of face-to-face classes and WAOL classes.
Mr. Warring recommended encouraging more faculty to teach WAOL classes. He
also asked that the college consider appointing someone to be responsible for
coordinating efforts with local school districts and report to the Board on a regular
basis on progress in this area.
9.
Monitoring Reports
a.
Enrollment Dr. Torgerson reported we have reached 98% of our 100% enrollment goal.
In order to receive enrollment growth, we need to achieve 100% of our target or 1713
annualized FTE.
10.
Discussion/Action
a.
Recruiting Operational Policy – Mr. Halverstadt presented proposed Operational Policy
653, Recruiting and Hiring, for a first reading. The policy was developed as a result of a
meeting with the classified staff union (WPEA). They requested a policy and procedure be
developed that ensures consistency in how the college administers its recruiting and hiring
programs. WPEA has reviewed the policy and has agreed upon the language. Ms. Carlstad
made suggestions regarding wording. Mr. Halverstadt will incorporate the suggested
changes and present that policy for adoption at the next board meeting.
b.
Strategic Direction #2 - Mr. Halverstadt presented an update on progress regarding
Strategic Direction #2, College Climate and Staffing. Highlights included:
1)
College staff now includes 11% people of color which is a 3.2% increase from
2002.
2)
New Employee Orientation Program is being initiated.
3)
Evaluation system for exempt staff is being developed.
4)
Sexual harassment and ethics training has been provided for staff.
3
5)
6)
7)
8)
Performance goals for all bargaining unit classified staff are being established.
The president has met on a regular basis with all college constituents.
We have expanded our advertising for employment opportunities.
Nineteen percent more resources have been committed to educational opportunities
for classified staff.
Ms. Chaffee suggested utilizing an Employee Satisfaction Survey.
c.
General Progress on the Strategic Plan – Ms. Reynvaan reviewed information included in Board
packets regarding the progress that had occurred between 2-01-07 and 4-01-07 on the strategies.
Highlights included:
1)
23% of all strategies have been completed.
2)
91% of all strategies have had some action taken.
3)
There is a new tech prep articulation in place with Rochester High School.
4)
35 high school students toured our natural resources program.
5)
We received a math/science grant in partnership with North Beach High School to
enhance content knowledge of high school math/science instructors.
6)
Student Services has been researching the trend of “one stop shopping” for students.
They are in the process of preparing a recommendation based on their findings.
7)
This year the annual student services survey is available on the web for the first time
8)
176 students participated in a student success conference sponsored by Title III that
included 30-minute topic sessions taught by GHC faculty, administrators and staff.
Ms. Reynvaan added that in 2008-09 we will begin the process for development of the next
two year plan (2009-2011). The next process will incorporate state board strategic directions
which will be used for over all guidance.
11.
Executive Session
None
12.
Adjournment
The meeting was adjourned at 8:35 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Rebecca Chaffee, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
November 20, 2007
Members Present:
Ms. Rebecca Chaffee Ms. Carol Warfield, Mr. John Warring
Members Absent:
Mr. Dennis Colwell, Ms. Fawn Sharp
Others Present:
Ms. Angela Adams, Dr. Ed Brewster, Ms. Laurie Clary, Mr. Dave Halverstadt,
Ms. Peggy Leavenworth, Ms. Sarah Matthews, Mr. Dierk Meierebachtol,
Dr. Arlene Torgerson, Mr. Jeremy Vaughn, Mr. Arthur Whittley,
Ms. Gail Winkelman, Ms. Sandy Zelasko
1.
Call to Order
Board Chair, Mr. Warring called the meeting to order. All members were present except Mr.
Colwell and Ms. Sharp
2.
Agenda Changes
None
3.
Approval of Minutes
It was moved and seconded the minutes from the October 16, 2007 Board meeting be approved.
Motion carried.
4.
Public Comments
None
5.
Community Linkages
None
6.
Awards and Recognition
None
7.
Board Development (Dr. Arlene Torgerson)
a.
Student Panel
Dr. Torgerson introduced the following four students:
Ms. Angela Adams, Running Start student from Aberdeen High School
Ms. Sarah Matthews – Automotive Technology student
Mr. Arthur Whittley – Social Science transferring to WSU
Ms. Peggy Leavenworth – Re-entry student majoring in math
Each student introduced themselves and was asked to share their perspectives and
experience at GHC. Comments included:
1.
Instructors are very supportive.
2.
Prefer classroom instruction to on-line
3.
Prefer on-line instructors that are linked to GHC
4.
Learning Center is very helpful
5.
Instructors are not always aware of prerequisites for classes
6.
Some instructors are more informed than others regarding advising
7.
Financial Aid can be frustrating
8.
Financial aid does not cover expenses
9.
Textbooks are too expensive
1
All the students agreed that overall their experiences at GHC have been positive. Mr. Warring
thanked the students for their presentation and encouraged them to take any concerns to the vice
president for student services who will carry them forward to the Board.
8.
College Input (Reports)
a.
Board of Trustees
1)
ACCT Legislative Summit – Dr. Brewster, Mr. Colwell and Ms. Warfield will
attend the ACCT Legislative Summit in Washington, D.C. February 11 – 13, 2008.
2)
Board meeting dates – The January Board meeting (January 15) and the Board
retreat (January 30) will be held at the Quinault Beach Resort.
b.
ASGHC Report (Mr. Jeremy Vaughn)
Mr. Vaughn reported the following:
1)
He and two other students attended the NW Student Leadership Conference in
Portland, Oregon.
2)
He is a member of a new state-wide list serve for college and university student
body presidents.
3)
Textbook prices are a concern to students.
c.
Classified Staff Report (Ms. Gail Winkelman)
None
d.
Faculty Report (Dr. Gary Murrell)
Dr. Murrell was not in attendance.
e.
President’s Report (Dr. Ed Brewster)
1)
WACTC Update – A report from the last WACTC meeting was included in Board
packets.
2)
Other Items of Interest
• Dr. Brewster stated he has received information from the State Board how
initiative 960 – which requires approval by the legislature for all increases
affects colleges. The claim is that any fees we charge are subject to 601
limitations and have to be approved by the legislature, and we will no longer
have local authority to approve increases.
•
A time capsule will be buried on campus tomorrow at noon in front of the
Manspeaker Instructional Building.
Dr. Brewster reported the musical production the college was planning to do Winter Quarter has
been changed. The musical “Gypsy” was originally scheduled, but it is not available. The
musical “Urine Town” will be presented. Because of the controversial title, special promotions
are being planned. As in the past, Anchor Bank will sponsor the musical.
Anchor Bank has requested permission to come to campus to talk to students about bank accounts
and credit cards. We currently have a policy that does not allow commercial endeavors on
campus. The college is considering inviting financial institutions on campus for the purpose of
offering advice regarding financial responsibility. Dr. Brewster suggested asking a representative
from Anchor Bank to address the board. Mr. Meierebachtol stated the 2005 Legislature required
colleges to implement policies declaring how they planned to deal with credit card vendors. Dr.
Torgerson said at that time, GHC opted to bar credit card solicitation on campus.
f.
Vice President for Instruction (Ms. Laurie Clary)
None
2
g.
Vice President for Student Services (Dr. Arlene Torgerson)
None
h.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Budget Status as of 9/30/07
Mr. Foster reviewed the following reports included in board packets:
• State General Fund by Program as of September 30, 2007
• State General Fund by Object of Expenditure – 3 year comparison as of
September 20, 2007
• Multi-Year Comparison of Tuition Collected as of September 30, 2007
• Cash Position Analysis as of September 30, 2007
2)
Faculty Excellence Funds
After discussion, Ms. Chaffee moved the Board approve a range of $5,000 to
$25,000 to be distributed for excellence and development awards. Motion
carried.
3)
Capital Projects Request Update
Efforts continue on the college’s capital project request for a replacement
building for the HUB. It will be approximately 70,000 square feet. There will be
at least sixty projects submitted for rating. Proposals are due December 5th.
9.
Monitoring Reports
a.
Enrollment (Dr. Arlene Torgerson
Dr. Torgerson reported we are 95 FTEs down from this time last year. Dr. Brewster
stated efforts continue to initiate new programs, improve retention, and explore
marketing opportunities. He added that there is interest in surveying the community for
input but it is an expensive endeavor. Mr. Warring stated he would be interested in
having a survey completed prior to beginning the new strategic plan process.
10.
Discussion/Action
a.
Human Resources Operational Policies (Mr. Dave Halverstadt)
Mr. Halverstadt reviewed proposed changes to the following operational policies:
1)
OP 609 – Preparation of Academic Calendar and Classified Holiday Calendar
2)
OP 625 – Anti Discrimination and Sexual Harassment Policy – All Employees
3)
OP 627 – Leave, Civil and Military, All Employees
Ms. Chaffee suggested changing OP 625, anti-discrimination policy, to reference OP 407
which is the student anti-discrimination policy. After review, Ms. Warfield moved the
Board approve OP 609 as presented, OP 625 with the suggested revision, and OP 627 as
submitted. Ms. Chaffee seconded the motion. Motion carried.
11.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
The Board entered into executive session at 7:43 p.m. for approximately one half hour. The meeting
was reconvened at 8:02 p.m.
3
12.
Action Items as a Result of Executive Session
Ms. Chaffee moved the Board approve re-hiring the following faculty member, Msa. Corrie
Hightower. Ms. Warfield seconded the motion. Motion carried.
13.
Adjournment
The meeting was adjourned at 8:03 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
John Warring, Chair
4