IV. Contract award dispute
PURPOSE:
To provide guidelines for District representatives in the event a
supplier/vendor dispute should arise as a result of contract
award.
SCOPE:
This procedure applies to all Purchasing personnel and
departmental personnel directly or indirectly related to any
purchasing transaction.
DEFINITION:
Contract award is the final step in the competitive solicitation
process. District representatives include, but are not limited to:
the requester, the Buyer responsible for the commodity, the
Director of Purchasing and Contract Management, the
Associate Vice President of Budget and Financial Services,
President of the College, and the District’s legal counsel.
PROCEDURE:
In the event a supplier/vendor wishes to contest a contract
awarded under the provisions of Texas Education Code,
Subchapter B, Section 44.031(a) or (b) or other applicable law,
the supplier/vendor shall initiate a written document stating the
reason(s) to be the basis for the protest. In addition, the
supplier/vendor shall provide supporting documents. Written
protests must be submitted to the Director of Purchasing and
Contract Management. The supplier/vendor will receive a
written response addressing the issues presented. A contract
award becomes final once it is approved by the Board of
Trustees.
PUR049
Revised December 2012