DepartmentofFinancialServices
MeetingNotes
MeetingDetails
MeetingDate
Tuesday,May12,2015
MeetingTime
9:00amto12:00pm
MeetingLocation
BettyEasley,Room180
MeetingObjective
ReviewandDiscussDraftTRMLevel2FlowsandProcessModels
Invitees
Level2SMEs:
BertWilkerson(Treasury),MelisaHevey(Treasury),MiriamGray
(Treasury),JenniferPelham(Treasury),KathyWard‐Adkins(Treasury),
TeresaBach(Treasury),PedroMorgado(Treasury),BenjaminNash(DEO),
BettyCaswell(DEO),WynetteRogers(DOR),WendyWu(DOR),Gina
Ballard(DFS),AngieMartin(DFS),TanyaMcCarty(DFS)
FloridaPALMBPSTeam:
DeanaMetcalf,GarySchneider,JordanLandreth,StantonBeazley,Brenda
Lovett,DebGries,JulianGotreaux
Attachments/
Related
Documents
TRMLevel2WorkgroupMeeting#1Notes(05‐05‐11)RevisedDraftLevel
2ProcessFlowandNarrative(05‐11‐2015)V1.1
MeetingTopics
Topic
Presenter
AllottedTime
Welcome
 OverviewofAgenda
 ParticipantIntroductions(ifnewparticipants)
 RecapofActionItems
DeanaMetcalf
15min
(9:00am‐9:15am)
DiscussionofChangesmadetoTRM–CashPosition
GarySchneider
15min
(9:15am‐9:30am)
Notes:
GarydiscussedchangesmadetoTRMCashPosition
ProcessFlow:
 SPIAdepositsontheleft–changedtoshow
thattheyfeedintothecustodialaccount
 SPIAwithdrawalsareonthesame“SPIA”
swimlanebutontheright
 Changesalloftheinterfacecadencesto
“Multipletimesdaily”
 Updatedflowtoreflectliquidityaccount
feedingDDA
 DEOswimlaneremovedandseparateflow
created
Thegrouprecommendedupdatestotheflow:
Florida Department of Financial Services
Topic
Presenter
AllottedTime
DeanaMetcalf
45min
(9:30am‐10:15am)

Bertsaidweneedtoupdatethenarrativefor
P2Pschedulepaymentsbecauseitisnotused
fordailycashpositioning
 TRM1.13wasupdatedtofeedintoTRM1.9
 TRMAE1.14“CustodialAccount”waschanged
to“CustodialBankAccount.Thisalsoneedsto
beupdatedthroughoutflowandnarrative
DeeperDiveinLevel2FlowsandNarrativeforTRM‐
Investments
Notes:
TRMInvestmentsFlow
 Thisisspecificallyfortreasuryinvesting
 Treasury’sinvestmentgroupmeets
periodicallytodetermineidealinvestment
portfolio
 Externalmanagersmanagethelongtermand
intermediateinvestments
 Internalmanagersmanageliquidityandshort
durationinvestments
 UpdatedTRMAE3.2to“Recordportfolio
reallocation”tocapturewhat’sallocatedto
eachportfolio
 Treasuryisbuyingandsellinginvestment
everyday(it’sdoneoutsidetheaccounting
system)
 Tradeinformationissentandrecordedvia
multipleexternalsystems,emailorviaaphone
call
 Internaltradesarerecordedatthedetaillevel
(“Ticket”)
 Futurestatewillgenerateafilerecording
internaltradeinformationtosendtocustodial
bankinrealtime
 TRMIP3.10transmitsinternalandexternal
transactionsbacktoFloridaPALM
Florida Department of Financial Services – Florida PALM TRM Workgroup #2 Page 2 of 8 Florida Department of Financial Services
Topic
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Presenter
AllottedTime
Externaltradesarerecorded/captured
monthlycurrentlybutcanbecapturedmore
frequentlyinFloridaPALM
Treasurywillneedtodeterminethelevelof
detailtorecordexternaltradeinformationatin
FloridaPALM
FlowwasupdatedtoremovelinefromTRMCP
3.11toTRMAE3.14
InterestandFeesarecalculateddailybut
apportionmentisdonemonthly
TRMIP1.2isSPIAADBthatgoesinto
apportionments
Linesandarrowswereupdatedtoreflectflow
betweenboxes
TRMAE3.14wasrenamedtobeearned
interestcalculations
UpdatedTRM3.15togotoCSHAE2.7(interest
apportionment)butit’sreallyanythingweare
apportionment,realizedgainsandloss,
amortizationofdiscountsandpremiums,
UpdatedTRM3.15toread“Systemsapportions
investmentearningsandfeedsonADB(by
account/fund)”
Agenciesbookfeesthattreasurychargesthem
butagenciesdonotseefeesforinvestment
managementbecausetheyarenettedfrom
gains.Futuresystemwillcaptureboth
UpdatedTRMCP3.11toreconcileinvestment
inFloridaPalmwithCustodialBankAccount
Updatedflowtoaddoffpageconnectorsfrom
TRMAE3.16toTRMAE7.18Systemneedsto
suballocatetoCAP(collateralmanagement‐‐‐
maintainingcashcollateralforagencies–allin
onetrustfundmaintainedbytreasuryforall
agencies–thisisinvestedinSPIA)andCRA
CASHInvestments–allowsInteresttobe
trackedatsubaccountlevel
Florida Department of Financial Services – Florida PALM TRM Workgroup #2 Page 3 of 8 Florida Department of Financial Services
Topic
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Presenter
AllottedTime
UpdatedflowtoaddconnectorfromTRMAE
3.16“PostSPIAApportionment”toTRMAE
7.17
UpdatedflowtoreflectCAFRreport‐‐‐Record
CAFRdetailneededtoautogenerateCAFR
report
OnCSHAE2.7Weprovideaquarterlyinterface
toCAPS–collateraladministrationallocation
program(treasurysystemoperatingthrough
trustfund)system–keeptrackofallcollateral
thetreasuryholds
Break
Icebreaker
DiscussionofChangesmadetoTRM–Establish
RevolvingFundandOperationRevolvingFundflows
Notes:
ReviewingActionItems:
TRM–EstablishRevolvingFunds
 AddedacontrolpointTRMCP6.6toshow
reviewofdocumentation
 Addedaboxforsettingupabankaccountin
FloridaPalm(wouldlikeTreasurytodothis
forallaccounts)tryingtohavecontroloverall
theaccountsthestatehas
 AddedaconnectorfromTRM6.2“Review
revolvingfundsrequest”toR2Rtovalidatethe
revolvingfundstoseeifthereisanaccount
alreadyopen
TRM–OperatingRevolvingFunds
 Addedcontrolpointtomonitorcashposition
anddetermineamountsavailablefor
investment/disinvestment
 AddedTRMIP1foragencytointerfacetheir
businesssystemsandpullinrevolvingfunds
activityintheaccountregister
Florida Department of Financial Services – Florida PALM TRM Workgroup #2 15min
(10:15am–10:30am)
15min
DeanaMetcalf
(10:30am‐10:45am)
15min
GarySchneider
(10:45am‐11:00am)
Page 4 of 8 Florida Department of Financial Services
Topic
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Presenter
AllottedTime
DeanaMetcalf
50min
(11:00am–11:50am)
AddedTRMIP7.20transmitCRAinvestment
Transactions/balancetoagencybusiness
systems
MovedTRMIP7.20ontopofTRMAE7.19
ChangedTRM7.15to“Wirefundsto/from
SPIA/CRA”
ChangedAE7.19systemapportionsinterest
andfeestoagencyparticipantstoincludeat
thelowestlevel
Severalreportswereadded:
 Errorreportoff7.12showinganyerrors
whenfileuploadedintoFloridaPALM
 InterestapportionmentreportoffTRM
7.18(lookslikereportfrominvestment
flow)
 CRAbankactivityreportoff7.9
AddedmonthlytreasuryreconciliationofCRA
reportandprocessstep.Needtofurthershow
thatifthereareexceptions‐therecouldbe
systemcorrections/adjustmentsbybankor
accountingupdatesinthesystem
Updatedtoaddreportfor“RevolvingFund
Balances”outofFLORIDAPALMnexttoTRM
AE7.4
Paperbankstatementsshouldbescannedinto
FloridaPALM
Thereisapolicyintheworkstodeterminethe
frequencyofreportingandlevelofdetailfor
Revolvingfunds(vendororsummarylevel)
AreportwasaddedtoTRM6.7foraninventory
reportofwhataccountshavebeensetup
DeeperDiveinLevel2FlowsandNarrativeforTRM–
Closing/BalanceChange&CMIA
Notes:
TRM–RFClosing/BalanceChange
Florida Department of Financial Services – Florida PALM TRM Workgroup #2 Page 5 of 8 Florida Department of Financial Services
Topic
Presenter
AllottedTime
Jordan
Landreth
10min
(11:50am‐12:00pm)

AddedreportbyTRM8.11toshowclosed
accounts
TRM–Bankaccountsetup
 ChangednametoOutsideBankingServices
 AddedCSHR3reportofclearingand
revolvingaccountsandCSHR4reportof
AnnualReportofoutsidebankingservices
contracts
 Willdiscussfurtheratnextmeeting
TRM–CMIA
 FlowingTreasurysideofCMIA,therewill
beintegrationwithGAC
 UpdatedflowtochangeTRM9.2to
“calculate”insteadofidentifytop90%of
grantprogramsbasedonexpendituresof
auditedSEFA
 TRM9.8and9.6shouldbeprocessboxes
eventhoughtheyarereports,thereisa
processofgeneratingandkeying
 ShouldhaveaKPIforgrant/draw
clearanceperformance–timeyoudraw
fundsfromthetimefundsleavethebank
NextmeetingwillreviewDEOprocessforUC/RA
employmentcompandTreasuryreconciliationflows
CloseMeeting
 ActionItems
 Homework
 NextMeetingDate/Time/Location
Florida Department of Financial Services – Florida PALM TRM Workgroup #2 Page 6 of 8 Florida Department of Financial Services
ActionItems
Action
Item#
1
2
3
4
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
DescriptionofItem
UpdatethenarrativeforP2Pschedule
paymentsoncashpositioningtoreflectused
forfuturedecisionsandnotdailycash
positioning
CustodialAccountshouldbechangedto
CustodialBankAccountflowandnarrative
TRM3.15shouldflowtopostinginterest
insteadoffundingpaymentsinCash–need
tochangethe“Offpage”connector
CSHnarrativeforAE2.7needstobeupdated
toaddthatiscoversthegeneralrevenue
apportionment
CSHnarrativeonCSHAE2.7needstobe
updatedforCAPS–collateraladministration
allocationprogram
MonthlytreasuryreconciliationofCRA
reportneedstobeaddedandinclude
exceptionprocess
Addnarrativefor7.8thatthesebank
statementsshouldbescannedandattached
DiscussOutsideBankingServicesFlowand
purposeatnextmeetingtoensurereflects
whatweneed
TRM9.8and9.6shouldbeprocessboxesand
floaterreportsshouldbeadded
AddKPIforgrant/drawclearance
performance
Updatenarrativeforallchangesmadetoflow
duringmeetingandclean‐uplinesandboxes
onflowdiagrams
SchedulemeetingwithDEO&Treasuryto
discussUC/RAprocess
MeetingwithVendorRelationsonWireset‐
upprocess.Willbeheldinconjunctionwith
P2Pgroup.(AIcarriedoverfromprevious
meeting)
MeetingwithTreasuryandBureauof
FinancialReportingtofinalizeaccounting
Florida Department of Financial Services – Florida PALM TRM Workgroup #2 AssignedTo
DueDate
TRMBPS
Team
05/20/2015
TRMBPS
Team
05/20/2015
TRMBPS
Team
05/20/2015
TRMBPS
Team
05/20/2015
TRMBPS
Team
05/20/2015
TRMBPS
Team
05/20/2015
TRMBPS
Team
05/20/2015
TRM
Workgroup
05/20/2015
TRMBPS
Team
TRMBPS
Team
05/20/2015
05/20/2015
TRMBPS
Team
05/20/2015
Deana
05/15/2015
Deana/Deb
Gries
05/30/2015
Deana
06/30/2015
Page 7 of 8 Florida Department of Financial Services
ActionItems
Action
Item#
15.
DescriptionofItem
AssignedTo
DueDate
Deana
05/20/2015
entries.(AIcarriedoverfromprevious
meeting)
Follow‐upwithPAYTeamforpayrolltax
disbursementaccountthatwasremoved
fromTRMflows.(AIcarriedoverfrom
previousmeeting)
Requirement: Have a separate GL account for the CRA
Florida Department of Financial Services – Florida PALM TRM Workgroup #2 Page 8 of 8