Project Acronym: CPD4HE
Version: 1
Contact: jane.hughes@ucl.ac.uk
Date: 30 September 2010
The Academy/JISC WORK PACKAGE
WORKPACKAGES
1: Project start-up
2: Initial stakeholder engagement
3: Describe a resource unit
4: Develop resource units
5: Release resources
6: Copyright and licensing
7: User guidelines and pathways
8: Dissemination
9: Evaluation
10: Reporting
11: Project management and sustainability
Project start date: September 2010
Project completion date: 31 August 2011
Duration: 12 months
Page 1 of 8
Document title: Academy/JISC Work Package
Last updated: August 2010
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Project Acronym: CPD4HE
Version: 1
Contact: jane.hughes@ucl.ac.uk
Date: 30 September 2010
Workpackage and activity
YEAR 1
WORKPACKAGE 1: Project Start-up
Earliest
start
date
September
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility
Milestone
Responsibility
Meeting
scheduled
JH
October 31
Objective: To establish clear shared aims and
agree approaches, working relationships and
practices
1. Convene project team for initial meeting
Overview of workpackages agreed
2. Liaise with OER programme team
3. Complete project plan
Attend First Programme Meeting
Project Plan
4. Set up project website
5. Discussions with individual team members
6. Agree topic headings for resource units
Project web site
Individual workpackages agreed
List of resource unit topics
7. Draft meeting schedule for duration of project
Meeting schedule in shared diary
WORKPACKAGE 2: Initial Stakeholder Engagement
September
30 November
8. Convene and meet with project steering group
1November
30 November
Steering group approves project plan
Target groups and needs identified
9. Make contact with related OER projects
September
30 October
Common interests and synergies
identified
Draft
submitted
Topic list
drafted
JH
JH
MY
JH/MY
HS/RD/JH
MY
Objective: To establish relationships between the
project and key stakeholders
Page 2 of 8
Document title: Academy/JISC work package template
Last updated: August 2010
Steering
group
complete.
Meeting
date
agreed
Contact at
least 1
JH
JH
Project Acronym: CPD4HE
Version: 1
Contact: jane.hughes@ucl.ac.uk
Date: 30 September 2010
Workpackage and activity
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
10. Convene discipline-based consultation group
1 December
20 December
11. Internal awareness-raising
October
30 November
Increased understanding of disciplinary
concerns and priorities
OER@UCL web site and business cards
12. External awareness-raising
November
30 November
JISCMail announcements
WORKPACKAGE 3: Describe a resource unit
1 October
30 November
Milestone
project
Membersh
ip agreed
UCL
agrees to
web site
Lists
identified
Responsibility
UT
MY
JH/All
Objective: To clarify requirements and ensure
consistency of approach to development
13. Agree pedagogical requirements
14. Agree nature and range of a resource unit
15. Agree on formats, standards, metadata
16. Resource unit description
Note to project team; Blog post
Note to project team; Blog post
Note to project team; Blog post
Results of 13-15 documented as
Resource Unit Description on website
October
30 November
WORKPACKAGE 4: Develop resource units
October
June
16. 2 units developed, and evaluated
November
January
Resource units 1 and 2
17. 4 further units developed and evaluated
January
March 31
Resource units 3 to 6
18. 4 final units developed and evaluated
March
June 30
Resource units 7 to 10
Draft
description
RD, HS, JH
RD, HS, JH
MY, CY
MY, JH
Objective: To develop the resources for release
Page 3 of 8
Document title: Academy/JISC work package template
Last updated: August 2010
Units
ready for
review
Units
ready for
review
Units
ready for
Team
Team
Team
Project Acronym: CPD4HE
Version: 1
Contact: jane.hughes@ucl.ac.uk
Date: 30 September 2010
Workpackage and activity
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility
review
19. Feedback (a) from disciplinary consultation group
20. Feedback (b) from disciplinary consultation
group
December
April
January
May
Feedback on units 1 and 2 documented
Feedback on units 3 to 6 documented
UT
UT
WORKPACKAGE 5: Release resources
November
July
21. Factors affecting discoverability: Review current
knowledge about target user search strategies
and preferred sources/systems
22. Factors affecting OER use: Review usability of
potential repositories
23. Staged release (see 17-19, WP 4) in multiple
repositories, with feedback invited.
November
January
Note to project team; blog post
JH, MY
November
January
Note to project team; blog post
JH, CY
January
June
Release of 10 resource units
WORKPACKAGE 6: Copyright and Licensing
October
July
October
November
Ongoing
Ongoing
Ongoing
Ongoing
November
December
February
July
Objective: To maximise discoverability and re-use
Release
repositories
agreed
MY
Objective: To establish agreements that enable
reuse and repurposing of released resources
24.
25.
26.
27.
28.
29.
Review good practice findings from OER Phase 1
Brief Resource Developers and Project Officer
Support Resource Developers
Liaise with JISC/HEA and other OER projects
Negotiate contributor agreements
Licensing outputs, including 3rd party content
WORKPACKAGE 7: User Guidelines and Pathways
Page 4 of 8
Document title: Academy/JISC work package template
Last updated: August 2010
Notes to project team
Guidelines agreed
Issues addressed as they arise
Licensing agreement for resources
JHe
Jhe
Jhe
Jhe, JH, MY
JHe
JHe
Project Acronym: CPD4HE
Version: 1
Contact: jane.hughes@ucl.ac.uk
Date: 30 September 2010
Workpackage and activity
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility
Objective: To help target audience make use of
the released resources
30. Professional standards framework mapping
31. Documenting pathways
32. Capturing experience
April
May
February
May
June
June
WORKPACKAGE 8: Dissemination
October
August
33. Announce project start and progress
34. Increase OER awareness/presence in home
institution
35. Gain and maintain engagement
September
October
October
November
36. Alert to resource release
37. Raise awareness across disciplines
38. Networking and collaboration within community
of practice
January
December
Ongoing
June
April
39. Introduce resources to academic developers
April OR
July
April OR July
Moodle resource
User guidance document
Audio commentary and transcripts
draft
Recording
complete
RD
JH
HS/MY
Objective: To maximise awareness of project
Page 5 of 8
Document title: Academy/JISC work package template
Last updated: August 2010
Ongoing
Project website & blog
OER@UCL website
Regular blogging and email updates;
briefings for senior staff in home
insititution
Mailings; blog and microblog postings
Focus groups
Participationin programme events;
Conference presentation;
Seminar/internal presentation
Workshop
MY
MY, UT
Team
JH/MY
UT
JH/team
MY/Team
Project Acronym: CPD4HE
Version: 1
Contact: jane.hughes@ucl.ac.uk
Date: 30 September 2010
Workpackage and activity
WORKPACKAGE 9: Evaluation
Earliest
start
date
Latest
completion
date
November
August
October
December
May
June
Ongoing
November
June
July
August
November
August
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility
Objective: To assess the project’s processes and
achievements
40.
41.
42.
43.
44.
Outline criteria and methodology
Evaluate resource units
Evaluate support materials
Evaluate project achievements
Evaluate project processes
WORKPACKAGE 10: Reporting
Evaluation plan (in project plan)
Section of interim and final report
Section of final report
Section of final report
Section of final report
JH
Team
JH, RD, HS
Team
Team
Objective: To keep programme leaders and
steering group informed
45. Progress reports to steering group
46. Interim report
47. Final report
Ongoing
WORKPACKAGE 11: Project management and
sustainability
49. Develop a detailed work plan
50. Monitor progress and ensure that the project
maintains its schedule
September
2010
September
Ongoing
Page 6 of 8
Document title: Academy/JISC work package template
Last updated: August 2010
February 21
August 2011
Email briefings
Interim report
Final report
Draft
Draft
JH/MY
JH
JH
August 2011
November
Project plan
JH/team
JH/MY
Project Acronym: CPD4HE
Version: 1
Contact: jane.hughes@ucl.ac.uk
Date: 30 September 2010
Workpackage and activity
51. Communication – project & programme:
Ensure a schedule of meetings is created to support
the project work
Keep website and blog updated
Chair project team meetings
Participate in project meetings with the Steering
Group
Participate in OER Programme meetings and cascade
information/outputs as appropriate to project team
52. Reporting (see WP 10)
53. Ensure project work is promoted through
channels identified in project plan.
54. Encourage and facilitate publication of case
studies and academic papers
55. Ensure project outputs will remain openly
accessible via project website in addition to JORUM
and other repositories; project website to be
available for at least 3 years after project end date
Members of Project Team:
Rosalind Duhs (RD)
June Hedges (JHe)
Jane Hughes (JH)
Holly Smith (HS)
Ulrich Tiedau (UT)
Man Yang (MY)
Page 7 of 8
Document title: Academy/JISC work package template
Last updated: August 2010
Earliest
start
date
Latest
completion
date
Ongoing
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility
Meeting schedule
Minutes
Blog posts
JH/MY
Interim and final reports
JH
Ongoing
Various (see WP 8)
JH
Ongoing
Published case studies and paper
JH
Available Resource units
JH/MY
February
July
August
August
Project Acronym: CPD4HE
Version: 1
Contact: jane.hughes@ucl.ac.uk
Date: 30 September 2010
Workpackage and activity
Clive Young (CY)
Page 8 of 8
Document title: Academy/JISC work package template
Last updated: August 2010
Earliest
start
date
Latest
completion
date
Outputs
(clearly indicate deliverables & reports in bold)
Milestone
Responsibility