UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– The Search facility
1. Document Information
Document Name
outlook2007-search.docx
Service
Email
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
outlook2007-search.docx
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Summary of change
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Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 2
4
Simple Search - Find an Outlook item using Instant Search ................................ 2
5
Refining your search ............................................................................................ 3
6
Reuse a recent search......................................................................................... 6
3 Introduction
This document covers searching within Outlook 2007
4 Simple Search - Find an Outlook item using Instant Search
Tip! The Instant Search pane (shown below) is always available in all of your Outlook
folders, such as Mail, Calendar, Tasks and Contacts.
The following example shows you how to search within a specific folder
1. In the Navigation pane, click on the folder you want to search (eg your Inbox)
2. In the Instant Search box, type your search word or phrase.
3. Messages that match your search criteria will be listed
4. To widen your search to include all folders, select the link Try searching again in
All Mail Items which is shown at the end of your search results
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5. When you have finished your search, you can clear the search box by clicking on
the Close button (the little ‘x’ on the right hand side of the Instant Search Pane)
5 Refining your search
You can make your search more specific by using Advanced Find. In this example we
will search for occurrences of the text “outage” in all folders
1.
From the Tools menu, choose Instant Search and Advanced Find...
Tip! short-cut key for the Advanced Find command is Ctrl+Shift+F
2. In the Advanced Find window, click on the Browse... button
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3. If you wish to search all your folders, you should:
 select your Mailbox – Your Name
 select Search subfolders
 click on OK
4. When you return to the Advanced Find window, you will notice the name of your
Mailbox in the box next to In:
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5. Within the Messages tab, in the Search for the word(s) type in the word or words
you wish to search for
6. If you wish to include both the subject field and the body (content) of the
message in your search then, in the In: field select subject field and message body
7. You can further refine your search using the options available under the More
Choices and Advanced tabs (not used in this example)
8. Click on Find Now
9. Results of your search are displayed beneath the Advanced Find window
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6 Reuse a recent search
1. Click on the downward pointing arrow on the right hand side of the Instant Search
pane
2. Select Recent Searches
3. A list of your 10 most recent searches are listed, select the search word or
phrase you wish to use again.
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