UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– Working with multiple calendars
1. Document Information
Document Name
outlook2007-multiple-calendars.docx
Service
live@UCL (calendar)
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
Summary of change
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
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Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 2
4
View calendars side by side ................................................................................ 2
5
Overlay calendars ................................................................................................ 2
3 Introduction
This document covers how you can view multiple calendars at the same time, either
side-by-side or overlaid into one merged calendar.
4 View calendars side by side
In Calendar, in the Navigation Pane, place a tick in the box next to the name of the
person's calendar you wish to open.
The calendar that you selected opens next to the calendar that already appears.
5 Overlay calendars
1. In Calendar, in the Navigation Pane, place a tick in the box next to the name of
the person's calendar you wish to open (you can select more than one other
calendar if you wish).
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The calendar(s) that you selected opens next to calendar that is already
displayed.
2. To overlay, you can do one of the following:
a. From the View menu, click on View in Overlay Mode
b. Click on the left-pointing arrow on the left of the tab for the second
calendar (see below)
All activities will appear colour-coded based on the colour of the Calendar tab. This
makes it easier to see free slots in two or more calendars.
To return to the side by side view, from the View menu click on View in Side-by-
Side Mode or click on the right pointing arrow on the tab for the second calendar
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